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National Fleet Management System

The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)

This public procurement record has 2 releases in its history.

Award

03 Oct 2025 at 08:41

Award Notice
Tender

21 Mar 2025 at 14:06

Tender Notice
Summary of the contracting process

The Common Services Agency, commonly known as NHS National Services Scotland (NSS), has concluded the procurement process for a National Fleet Management System on behalf of itself and all entities under the National Health Service (Scotland) Act 1978. The procurement, classified under CPV code 72000000 for IT services, involved various stages, culminating in a contract awarded on 29th September 2025. Located in the UK region, the procurement method employed was an open procedure, highlighting the transparent nature of the process. Although initially covering services over 24 months, the contract offers potential extensions, signifying long-term engagement opportunities in the IT services sector, specifically encompassing software development and vehicle-fleet management solutions.

This tender presents significant business growth opportunities, especially for companies specialising in IT and fleet management services. With a total contract value reaching £375,000, the procurement offers a substantive project scope, likely to attract established companies capable of delivering high-quality software and consulting solutions. Small and medium enterprises (SMEs) could potentially engage as subcontractors, particularly relevant with the requirement that successful providers participate in NHS Scotland's cyber security monitoring programme and adhere to fair work practices. The integration of community benefits within the contract framework further enhances the appeal, encouraging businesses investing in Scottish locales and contributing to sustainable and socially responsible practices.

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Notice Information

Notice Title

National Fleet Management System

Notice Description

The procurement of a Fleet Management System is being undertaken by the Common Services Agency, more commonly known as NHS National Services Scotland (NSS) on its own behalf and on behalf of all entitles constituted pursuant to the National Health Service (Scotland) Act 1978 (Health Boards).

Lot Information

Lot 1

The procurement of a Fleet Management System is being undertaken by the Common Services Agency, more commonly known as NHS National Services Scotland (NSS) on its own behalf and on behalf of all entitles constituted pursuant to the National Health Service (Scotland) Act 1978 (Health Boards). The services may cover 5000 vehicles and pieces of associated equipment. Potentially between 150 and 200 Type A Users, and between 60 & 120 concurrent Type A Users. NSS are looking for a 2 year agreement, with an option to extend for 3 years on a year by year basis.

Renewal: There is an option to extend by three (3) twelve (12) month extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f772
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061965-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

42961300 - Vehicle location system

48000000 - Software package and information systems

50111100 - Vehicle-fleet management services

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72416000 - Application service providers

Notice Value(s)

Tender Value
£375,000 £100K-£500K
Lots Value
£375,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£295,104 £100K-£500K

Notice Dates

Publication Date
3 Oct 202510 months ago
Submission Deadline
22 Apr 2025Expired
Future Notice Date
Not specified
Award Date
29 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Insight Direct (UK) Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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