Planning

Educational Season Tickets - Rail

TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)

This public procurement record has 3 releases in its history.

Planning

23 May 2025 at 08:25

UK1 - Pipeline Notice
PlanningUpdate

06 May 2025 at 15:30

UK2 - Preliminary Market Engagement Notice
Planning

15 Apr 2025 at 15:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport for Wales Rail Limited is in the planning stages of its procurement process concerning educational season tickets for rail, operating under Welsh devolved regulations. This project, titled "Educational Season Tickets - Rail," aims to establish an efficient solution for processing bulk purchase discounts offered to schools and colleges. The procurement is focused on the services industry, particularly transport tickets and associated software, as identified by relevant CPV classifications. Key locations involved are in the UK, primarily within the region designated as UKL. The procurement has a significant gross estimated value of GBP 2,400,000, with the contract period slated to start on January 1, 2026, and continue until January 1, 2031. The main procurement method involves an engagement with potential suppliers, with a preliminary deadline to express interest set for May 30, 2025. A market engagement session is scheduled for June 6, 2025, to discuss possible solutions and routes to market.

This tender represents a considerable business opportunity for enterprises specialising in transport ticketing solutions and industry-specific software packages. Businesses with expertise in developing digital ticketing solutions and efficient ordering portals would find themselves well-suited to this project. The approach also invites innovative proposals for digital photo ID cards and distribution systems. SMEs and established firms with the capability to provide scalable solutions either directly or in partnership with third parties should consider participating. Aside from the immediate business prospects, the long-term contract offers stability and the chance to establish lasting relationships with a public authority deeply involved in the UK transportation sector.

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Notice Information

Notice Title

Educational Season Tickets - Rail

Notice Description

Educational Season Ticket Solution

Planning Information

• The Authority is seeking to engage with the market to obtain information to inform various aspects of the requirement in terms of 1) potential routes to market e.g. use of an existing framework or run an independent competitive flexible competition. 2) Areas of the scope TfW may not have considered and potential solutions for delivery. 3) Understand any regulatory standards. 4) Obtain information of any specific contract terms TfW need to consider and that which would support industry suppliers in successful delivery. 5) Aid in risk identification with the procurement/ solution provision. 6) Timescales for delivery. 7) Indicative budget costs to support development of the Business Case. The Authority will hold an online market engagement session via Microsoft Teams on on the 6th June starting at 10:30am and concluding at 12:00pm. The Authority will deliver a presentation, answer questions and request feedback via a questionnaire. To register your interest in taking part, please email supplychain@tfw.wales by 30th May 2025. The Authority may hold further 1-to-1 sessions with suppliers, requesting demonstrations or issue further questionnaires, dependant upon the volume of responses.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050382
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025555-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

34 - Transport equipment and auxiliary products to transportation

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

22459000 - Tickets

34980000 - Transport tickets

48100000 - Industry specific software package

63512000 - Sale of travel tickets and package tours services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 1 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)
Additional Buyers

TRANSPORT FOR WALES

Contact Name
Curtis Jordan
Contact Email
supplychain@tfw.wales
Contact Phone
Not specified

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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