Notice Information
Notice Title
RHUL-25059 Delivery of a Converged Media Production Stage Solution for R&D by the UK Creative Sectors
Notice Description
Awarded to Creative Technology Limited for Delivery of a Converged Media Production Stage Solution for Research and Development usage by the UK Creative Sectors, on behalf of the CoSTAR network, following an open tender.
Lot Information
Lot LOT-0000
Options: Additional equipment and/or services relating to the subject matter of the Contract. Subject to confirmation of funding.
Renewal: +1 year optional extension
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05045d
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/073633-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
32 - Radio, television, communication, telecommunication and related equipment
50 - Repair and maintenance services
51 - Installation services (except software)
92 - Recreational, cultural and sporting services
-
- CPV Codes
32000000 - Radio, television, communication, telecommunication and related equipment
32320000 - Television and audio-visual equipment
32321200 - Audio-visual equipment
50340000 - Repair and maintenance services of audio-visual and optical equipment
51310000 - Installation services of radio, television, sound and video equipment
92110000 - Motion picture and video tape production and related services
Notice Value(s)
- Tender Value
- £3,750,000 £1M-£10M
- Lots Value
- £3,750,000 £1M-£10M
- Awards Value
- £4,080,307 £1M-£10M
- Contracts Value
- £3,918,669 £1M-£10M
Notice Dates
- Publication Date
- 13 Nov 20253 months ago
- Submission Deadline
- 16 May 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 26 May 20259 months ago
- Contract Period
- 1 Dec 2025 - 1 Apr 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ROYAL HOLLOWAY AND BEDFORD NEW COLLEGE
- Additional Buyers
ROYAL HOLLOWAY AND BEDFORD NEW COLLEGE, KNOWN AS ROYAL HOLLOWAY, UNIVERSITY OF LONDON
- Contact Name
- Kim Cooper
- Contact Email
- procurement@rhul.ac.uk
- Contact Phone
- +44 1 784 414181
Buyer Location
- Locality
- EGHAM
- Postcode
- TW20 0EX
- Post Town
- Twickenham
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ25 West Surrey
- Delivery Location
- Not specified
-
- Local Authority
- Runnymede
- Electoral Ward
- Englefield Green East
- Westminster Constituency
- Windsor
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/073633-2025
13th November 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/035841-2025
27th June 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/015696-2025
16th April 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/015686-2025
16th April 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05045d-2025-11-13T15:24:31Z",
"date": "2025-11-13T15:24:31Z",
"ocid": "ocds-h6vhtk-05045d",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PRVY-6462-QBVG",
"name": "Royal Holloway and Bedford New College, known as Royal Holloway, University of London",
"identifier": {
"scheme": "GB-PPON",
"id": "PRVY-6462-QBVG"
},
"address": {
"streetAddress": "Egham Hill",
"locality": "Egham",
"postalCode": "TW20 0EX",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ25"
},
"contactPoint": {
"name": "Kim Cooper",
"email": "procurement@RHUL.ac.uk",
"telephone": "+44 1 784 414181"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.royalholloway.ac.uk/",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-PPON-PBWT-3794-LQZL",
"name": "Creative Technology Limited",
"identifier": {
"scheme": "GB-PPON",
"id": "PBWT-3794-LQZL"
},
"address": {
"streetAddress": "Units 2 - 4 Manor Gate, Manor Royal",
"locality": "Crawley",
"postalCode": "RH10 9SX",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ28"
},
"contactPoint": {
"name": "Alistair Brierley/Jack Strong - Business Development",
"email": "hello@ctlondon.com",
"telephone": "+44 1923 582000"
},
"roles": [
"supplier"
],
"details": {
"url": "https://ct-group.com/uk/",
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
},
{
"id": "GB-COH-RC000823",
"name": "Royal Holloway and Bedford New College",
"identifier": {
"scheme": "GB-COH",
"id": "RC000823"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PRVY-6462-QBVG"
}
],
"address": {
"streetAddress": "Royal Holloway University of London, Egham Hill",
"locality": "Egham",
"postalCode": "TW20 0EX",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ25"
},
"contactPoint": {
"email": "procurement@rhul.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-02039109",
"name": "CREATIVE TECHNOLOGY LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "02039109"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PBWT-3794-LQZL"
}
],
"address": {
"streetAddress": "Units 2 - 4 Manor Gate",
"locality": "Crawley",
"postalCode": "RH10 9SX",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ28"
},
"contactPoint": {
"email": "info@ctlondon.com"
},
"roles": [
"supplier"
],
"details": {
"url": "https://ct-group.com/uk/",
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-COH-RC000823",
"name": "Royal Holloway and Bedford New College"
},
"planning": {
"noEngagementNoticeRationale": "Preliminary market engagement carried out with restricted representative sample of suppliers owing to timescales"
},
"tender": {
"id": "RHUL-25059",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "RHUL-25059 Delivery of a Converged Media Production Stage Solution for R&D by the UK Creative Sectors",
"description": "Awarded to Creative Technology Limited for Delivery of a Converged Media Production Stage Solution for Research and Development usage by the UK Creative Sectors, on behalf of the CoSTAR network, following an open tender.",
"status": "complete",
"items": [
{
"id": "LOT-0000",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "32321200",
"description": "Audio-visual equipment"
},
{
"scheme": "CPV",
"id": "32000000",
"description": "Radio, television, communication, telecommunication and related equipment"
},
{
"scheme": "CPV",
"id": "32320000",
"description": "Television and audio-visual equipment"
},
{
"scheme": "CPV",
"id": "50340000",
"description": "Repair and maintenance services of audio-visual and optical equipment"
},
{
"scheme": "CPV",
"id": "51310000",
"description": "Installation services of radio, television, sound and video equipment"
},
{
"scheme": "CPV",
"id": "92110000",
"description": "Motion picture and video tape production and related services"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "LOT-0000"
}
],
"value": {
"amountGross": 4500000,
"amount": 3750000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "goods",
"additionalProcurementCategories": [
"services"
],
"aboveThreshold": true,
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93037&B=",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-05-16T10:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2025-05-14T16:00:00+00:00"
},
"awardPeriod": {
"endDate": "2025-06-12T23:59:59Z"
},
"lots": [
{
"id": "LOT-0000",
"status": "complete",
"value": {
"amountGross": 4500000,
"amount": 3750000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "CR-1 High level plan for delivery of the Integrated Solution",
"numbers": [
{
"number": 18,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "CR-2 Approach to buying including future proofing",
"numbers": [
{
"number": 17,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "CR-3 Approach to maintenance, servicing and training",
"numbers": [
{
"number": 15,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "CR-4 Technical proposal",
"numbers": [
{
"number": 25,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "CR-5 Sustainability",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "CR-6 Social Value",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 15,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Participating organisations must have a minimum annual turnover of PS4.5m"
},
{
"type": "technical",
"description": "Participating organisations must evidence, with details, a minimum of two contracts, where they have led the Delivery of a Converged Media Production Stage Solution of a similar size and scale to the requirement within the ITT, including the supply, delivery, installation and integration between a minimum of five (5) out of the nine (9) essential core elements identified within the Specification. Essential Core Elements are: * Modular LED Wall Systems * Projection Mapping Systems * Modular LED Ceiling Display Systems with Truss and Motorised Hoist Integration * Modular, High Resolution, LED Interactive Floor Display Systems * Motorised Rigging Systems * System Monitoring and Management Solutions * Software and Hardware Integration * Tracking Systems * Spatial Audio Systems"
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2025-06-20T00:00:00Z",
"endDate": "2029-03-31T23:59:59Z",
"maxExtentDate": "2030-03-31T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "+1 year optional extension"
},
"hasOptions": true,
"options": {
"description": "Additional equipment and/or services relating to the subject matter of the Contract. Subject to confirmation of funding."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "015686-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/015686-2025",
"datePublished": "2025-04-16T16:51:33+01:00",
"format": "text/html"
},
{
"id": "015696-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/015696-2025",
"datePublished": "2025-04-16T17:09:02+01:00",
"format": "text/html"
}
],
"contractTerms": {
"financialTerms": "Final contract payment schedule shall be agreed between the Parties prior to contract signing Invoices will be sent by electronic means only to: AccountsPayableInvoicesNoReply@rhul.ac.uk Any University invoice queries should be sent to Finance-Payments@rhul.ac.uk or telephone +44 (0)1784 276461 between 09:00-16:00 GMT Monday to Friday."
},
"riskDetails": "Delays relating to supply chain/lead time on equipment Delays related to construction programme Delays relating to commissioning and testing Integration complexity and technical dependencies Tariffs relating to hardware imports from the USA/elsewhere Fluctuations in foreign exchange rates Technological obsolescence (primarily relating to AI)",
"amendments": [
{
"id": "015696-2025",
"description": "Change request made 16/04/2025 - Error in published Submission deadline date which should read: Wednesday 21st May 2025 at 11.00am - Bidders should also note that the total estimated value of this procurement is between PS3million and PS4.5million gbp"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "finalStageBids",
"value": 5,
"relatedLot": "LOT-0000"
},
{
"id": "2",
"measure": "bids",
"value": 5,
"relatedLot": "LOT-0000"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 2,
"relatedLot": "LOT-0000"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "LOT-0000"
}
]
},
"awards": [
{
"id": "1",
"title": "RHUL-25059 Delivery of a Converged Media Production Stage Solution for R&D by the UK Creative Sectors (Film, Games, Live, Immersive)",
"status": "active",
"date": "2025-05-26T00:00:00Z",
"value": {
"amountGross": 4896368,
"amount": 4080307,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"additionalProcurementCategories": [
"services"
],
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PBWT-3794-LQZL",
"name": "Creative Technology Limited"
},
{
"id": "GB-COH-02039109",
"name": "CREATIVE TECHNOLOGY LIMITED"
}
],
"items": [
{
"id": "LOT-0000",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "32000000",
"description": "Radio, television, communication, telecommunication and related equipment"
},
{
"scheme": "CPV",
"id": "50340000",
"description": "Repair and maintenance services of audio-visual and optical equipment"
},
{
"scheme": "CPV",
"id": "51310000",
"description": "Installation services of radio, television, sound and video equipment"
},
{
"scheme": "CPV",
"id": "92110000",
"description": "Motion picture and video tape production and related services"
}
],
"deliveryAddresses": [
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "LOT-0000"
}
],
"standstillPeriod": {
"endDate": "2025-07-08T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-07-28T00:00:00Z",
"endDate": "2029-03-31T23:59:59Z",
"maxExtentDate": "2030-03-31T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "+1 year optional extension"
},
"hasOptions": true,
"options": {
"description": "The right to additional purchases while the contract is valid. Additional equipment and/or services relating to the subject matter of the Contract. Subject to confirmation of funding."
},
"relatedLots": [
"LOT-0000"
],
"documents": [
{
"id": "035841-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/035841-2025",
"datePublished": "2025-06-27T14:48:55+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-06-27T00:00:00Z",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-07-22T23:59:59Z",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2025-12-01T00:00:00Z",
"endDate": "2029-04-01T23:59:59+01:00",
"maxExtentDate": "2030-04-01T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "1 Year extension dependent on grant funding"
},
"hasOptions": true,
"options": {
"description": "The right to additional purchases while the contract is valid. Additional equipment and/or services relating to the subject matter of the Contract. Subject to confirmation of funding."
},
"value": {
"amountGross": 4702403,
"amount": 3918669,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-11-12T00:00:00Z",
"noAgreedMetricsRationale": "The majority of the expenditure is the value of the equipment.",
"documents": [
{
"id": "073633-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/073633-2025",
"datePublished": "2025-11-13T15:24:31Z",
"format": "text/html"
}
]
}
]
}