Supply of Workwear with Laundry Service with the Supply of Lockers and Locker Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0551aa-2025-08-11T15:02:51+01:00",
    "date": "2025-08-11T15:02:51+01:00",
    "ocid": "ocds-h6vhtk-0551aa",
    "description": "This is a 'negotiated procedure with prior call for competition' in which both your response to the PQQ and your Initial Tender are to be completed simultaneously and both are to be submitted at the latest by 12:00 on 22 October. As such, please ignore section 'IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates' in this notice and the dates provided there. The timescales outlined within the 'Invitation to Request to Participate and Invitation to Negotiate (ITN): The Provision of Workwear and Lockers with Laundry and Repair Services' contained within the WAX Digital portal should be adhered to. To participate you must submit an electronic PQQ and ITN via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=805661. (SC Ref:805661)",
    "initiationType": "tender",
    "tender": {
        "id": "SR-PACT-PROJ-557",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Supply of Workwear with Laundry Service with the Supply of Lockers and Locker Service",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "18100000",
            "description": "Occupational clothing, special workwear and accessories"
        },
        "mainProcurementCategory": "goods",
        "description": "Supply of workwear including laundry services to ScotRail depots and In Service Fleet Engineering (ISFE) locations. Items include but are not limited to: high viability coveralls, bib and brace overalls, flame retardant coveralls, molten metal coveralls, lockers, manager lockers and bath towels. Further, we require that the supplier service, clean and provide fitment to the items above as required.",
        "lots": [
            {
                "id": "1",
                "description": "Supply of workwear including laundry services to ScotRail depots and In Service Fleet Engineering (ISFE) locations. Items include but are not limited to: high viability coveralls, bib and brace overalls, flame retardant coveralls, molten metal coveralls, lockers, manager lockers and bath towels. Further, we require that the supplier service, clean and provide fitment to the items above as required.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further 36 months."
                },
                "secondStage": {
                    "minimumCandidates": 1
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18140000",
                        "description": "Workwear accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35113400",
                        "description": "Protective and safety clothing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18143000",
                        "description": "Protective gear"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98310000",
                        "description": "Washing and dry-cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98311000",
                        "description": "Laundry-collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98311100",
                        "description": "Laundry-management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18113000",
                        "description": "Industrial clothing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50830000",
                        "description": "Repair services of garments and textiles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39514100",
                        "description": "Towels"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44421720",
                        "description": "Lockers"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "ScotRail depot and ISFE locations throughout Scotland."
                },
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-28T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "This is a 'negotiated procedure with prior call for competition' in which both your response to the PQQ and your Initial Tender are to be completed simultaneously and both are to be submitted at the latest by 12:00 on 22 October. As such, please ignore section 'IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates' in this notice and the dates provided there. The timescales outlined within the 'Invitation to Request to Participate and Invitation to Negotiate (ITN): The Provision of Workwear and Lockers with Laundry and Repair Services' contained within the WAX Digital portal should be adhered to. To participate you must submit an electronic PQQ and ITN via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx"
        },
        "contractTerms": {
            "tendererLegalForm": "The contract proposed to be entered into by ScotRail with the successful Tenderer as a result of this procurement will be ScotRail's \"Agreement for the supply of Goods and / or Services\". Further information on how these will be evaluated can be found in the PQQ and ITN documents. Whilst it is the intention that SRT will be the primary user of this contract, in future this contract may be utilised by other entities within the SRH Group",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "secondStage": {
            "successiveReduction": true,
            "invitationDate": "2025-09-22T00:00:00+01:00"
        },
        "tenderPeriod": {
            "endDate": "2025-09-22T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Proposed initial term is to 2029 with potential options to extend to 2032 - this contract may be re-tendered beyond these dates."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-88659",
            "name": "Scotrail Trains Limited",
            "identifier": {
                "legalName": "Scotrail Trains Limited"
            },
            "address": {
                "streetAddress": "Atrium Court",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 6HQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Kathryn Murphy",
                "email": "kathryn.murphy@scotrail.co.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.scotrail.co.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-123377",
            "name": "ScotRail Trains Limited",
            "identifier": {
                "legalName": "ScotRail Trains Limited"
            },
            "address": {
                "streetAddress": "Atrium Court,, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G2 6HQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Kathryn Murphy",
                "telephone": "+44 3448110141",
                "email": "kathryn.murphy@scotrail.co.uk",
                "url": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.scotrail.co.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-220",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "locality": "Glasgow",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-123377",
        "name": "ScotRail Trains Limited"
    },
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    "language": "en"
}