Notice Information
Notice Title
T2650 Provision of a Public Address, Staging, Lighting and Audio Visual Equipment
Notice Description
Belfast City Council requires a contract for the provision of a full service to include design, provision, installation and management of PA, staging, lighting and audio visual equipment for the range of events listed with the Annual programme of Events, and other ad hoc events. Please note the minimum value is GBP 175 000.00 exc VAT to maximum value GBP 900 000.00 exc VAT. The min range reflects the inital contract period of 2 years through to the max range for the utilisation of all renewals/extensions and contract options.
Lot Information
Lot 1
Options: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional pa, staging, lighting and audio visual services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to use pricing within the pricing schedule or price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.
Renewal: The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 + 1. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-055952
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/063152-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
32 - Radio, television, communication, telecommunication and related equipment
45 - Construction work
48 - Software package and information systems
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
31527260 - Lighting systems
32321200 - Audio-visual equipment
45237000 - Stage construction works
48952000 - Public address systems
79952000 - Event services
Notice Value(s)
- Tender Value
- £900,000 £500K-£1M
- Lots Value
- £900,000 £500K-£1M
- Awards Value
- £1,080,000 £1M-£10M
- Contracts Value
- £900,000 £500K-£1M
Notice Dates
- Publication Date
- 8 Oct 20254 months ago
- Submission Deadline
- 4 Aug 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Sep 20255 months ago
- Contract Period
- 1 Feb 2026 - 31 Jan 2028 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active, Pending
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BELFAST CITY COUNCIL
- Contact Name
- Emma Morrison
- Contact Email
- cps@belfastcity.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BELFAST
- Postcode
- BT2 8DJ
- Post Town
- Northern Ireland
- Country
- Northern Ireland
-
- Major Region (ITL 1)
- TLN Northern Ireland
- Basic Region (ITL 2)
- TLN0 Northern Ireland
- Small Region (ITL 3)
- TLN06 Belfast
- Delivery Location
- TLN06 Belfast
-
- Local Authority
- Belfast
- Electoral Ward
- Central
- Westminster Constituency
- Belfast South and Mid Down
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/063152-2025
8th October 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/058334-2025
22nd September 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/037497-2025
4th July 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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