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CE -197-24 - Measured Term Contract for Servicing and Maintenance of Air Handling, Air Conditioning Units & Positive Input Ventilation (MTC AHU, ACU & PIV)

South Ayrshire Council

This public procurement record has 2 releases in its history.

Award

21 Nov 2025 at 11:24

Award Notice
Tender

04 Jul 2025 at 16:26

Tender Notice
Summary of the contracting process

South Ayrshire Council, a regional authority in the United Kingdom, recently completed the procurement process for a Measured Term Contract aiming at the servicing and maintenance of air handling, air conditioning units, and positive input ventilation across various properties within South Ayrshire. The procurement, classified under the industry category of miscellaneous repair and maintenance services, was pursued through an open procedure. With active engagement in this contract as of 3rd November 2025, the contract was awarded to Ayrshire Refrigeration Ltd., with a total value of £1,375,000. This process focused on finding a qualified service provider to ensure the maintenance needs of the council’s properties are met adequately.

This procurement presents a substantial opportunity for growth, particularly for companies specialising in HVAC installations and building services. Firms with experienced technicians and accreditation on the REFCOM F-Gas register are well-suited to compete in such tenders. Moreover, the contract highlights a significant weighting on price (60%) and quality (40%), providing an excellent prospect for businesses that can offer competitive pricing while maintaining high service quality standards. With a strong local presence, smaller businesses in the region can engage in future bids, leveraging their local expertise and benefiting from potential recurring opportunities reflected in the project's continuation until May 2030.

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Notice Information

Notice Title

CE -197-24 - Measured Term Contract for Servicing and Maintenance of Air Handling, Air Conditioning Units & Positive Input Ventilation (MTC AHU, ACU & PIV)

Notice Description

The Council requires to appoint, to a Measured Term Contract, a suitably experienced Service Provider to carry out the Service and Maintenance of Air Handling Units, Air Conditioning Units & Positive Input Ventilation in various properties throughout South Ayrshire.

Lot Information

Lot 1

The Council requires to appoint, to a Measured Term Contract, a suitably experienced Service Provider to carry out the Service and Maintenance of Air Handling Units, Air Conditioning Units & Positive Input Ventilation in various properties throughout South Ayrshire.

Renewal: May 2030

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055970
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075955-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39717200 - Air-conditioning appliances

45331000 - Heating, ventilation and air-conditioning installation work

50700000 - Repair and maintenance services of building installations

50800000 - Miscellaneous repair and maintenance services

79993100 - Facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,375,000 £1M-£10M

Notice Dates

Publication Date
21 Nov 20259 months ago
Submission Deadline
11 Aug 2025Expired
Future Notice Date
Not specified
Award Date
3 Nov 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
May 2030

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

Ayrshire Refrigeration Ltd.

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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