Planning

Fire Extinguisher Supply, Service and Maintenance - SWPPS Forces

THE CHIEF CONSTABLE FOR DEVON AND CORNWALL POLICE

This public procurement record has 1 release in its history.

Planning

16 Jul 2025 at 09:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Chief Constable for Devon and Cornwall Police, on behalf of multiple police forces, including Avon & Somerset, Dorset, Gloucestershire, and Wiltshire, is currently in the planning stage of a procurement process for the supply, service, and maintenance of fire extinguishers. This procurement process is being managed by the South West Police Procurement Service (SWPPS) and is currently at the pre-market engagement stage, with a deadline for engagement responses set for 6th August 2025. The contract, slated to begin on 1st July 2026, falls under the services category and covers regions in the UK with specific industry classifications related to fire equipment. The anticipated formal tender process is expected to commence in November 2025.

This tender represents a substantial opportunity for businesses involved in the supply and maintenance of fire safety equipment to engage directly with public sector organisations. Given the scope and duration of the contract, it would be particularly suitable for businesses with capabilities in providing comprehensive fire safety solutions, including the installation and maintenance of fire extinguishers and related firefighting equipment. Companies that are adept at engaging with public authorities and have experience in fulfilling large-scale government contracts should consider participating in the early market engagement to shape future specifications and procurement strategies. The aim is for fair and transparent procurement, offering an excellent opportunity for growth and partnership in a long-term public sector service.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Fire Extinguisher Supply, Service and Maintenance - SWPPS Forces

Notice Description

1172 - FIRE EXTINGUISHER SERVICE THIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION. Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police have Fire Extinguisher supply, service and maintenance contract in place which expires on 30 June 2026. The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future Fire Extinguisher requirements. The provision of a Fire Extinguisher Contract includes testing, service and maintenance by security vetted staff at police premises. The purpose of the Market Engagement Notice is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in November 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this notice to helena.thorp@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and requests for subsequent Team meetings will be midday on Wednesday 6 August 2025. SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. This notice is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to this notice. This notice does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the notice.

Planning Information

If you are interested in supporting SWPPS in this pre market engagement exercise please email the procurement representative Helena.thorp@devonandcornwall.pnn.police.uk no later than 12.00 hours on Weds 6th August 2025 and we will send out the questionnaire and an opportunity for further discussions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05600c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040405-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services

CPV Codes

35111300 - Fire extinguishers

35111320 - Portable fire-extinguishers

45343220 - Fire-extinguishers installation work

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 2025Expired
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CHIEF CONSTABLE FOR DEVON AND CORNWALL POLICE
Contact Name
Not specified
Contact Email
helena.thorp@devonandcornwall.pnn.police.uk
Contact Phone
Not specified

Buyer Location

Locality
EXETER
Postcode
EX2 7HQ
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
St Loyes
Westminster Constituency
Exmouth and Exeter East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05600c-2025-07-16T10:07:11+01:00",
    "date": "2025-07-16T10:07:11+01:00",
    "ocid": "ocds-h6vhtk-05600c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJZW-2866-PYJW",
            "name": "The Chief Constable for Devon and Cornwall Police",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJZW-2866-PYJW"
            },
            "address": {
                "streetAddress": "Middlemoor",
                "locality": "Exeter",
                "postalCode": "EX2 7HQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "email": "helena.thorp@devonandcornwall.pnn.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJZW-2866-PYJW",
        "name": "The Chief Constable for Devon and Cornwall Police"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "If you are interested in supporting SWPPS in this pre market engagement exercise please email the procurement representative Helena.thorp@devonandcornwall.pnn.police.uk no later than 12.00 hours on Weds 6th August 2025 and we will send out the questionnaire and an opportunity for further discussions.",
                "dueDate": "2025-08-06T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "040405-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040405-2025",
                "datePublished": "2025-07-16T10:07:11+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "1172",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fire Extinguisher Supply, Service and Maintenance - SWPPS Forces",
        "description": "1172 - FIRE EXTINGUISHER SERVICE THIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION. Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police have Fire Extinguisher supply, service and maintenance contract in place which expires on 30 June 2026. The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future Fire Extinguisher requirements. The provision of a Fire Extinguisher Contract includes testing, service and maintenance by security vetted staff at police premises. The purpose of the Market Engagement Notice is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in November 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this notice to helena.thorp@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and requests for subsequent Team meetings will be midday on Wednesday 6 August 2025. SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. This notice is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to this notice. This notice does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the notice.",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "35111300",
                        "description": "Fire extinguishers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35111320",
                        "description": "Portable fire-extinguishers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45343220",
                        "description": "Fire-extinguishers installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50413200",
                        "description": "Repair and maintenance services of firefighting equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0001"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "LOT-0001",
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+00:00",
                    "endDate": "2030-06-30T23:59:59+00:00"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-01T23:59:59+00:00"
        },
        "status": "planning"
    },
    "language": "en"
}