Planning

West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Mechanical

WEST NORTHAMPTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

24 Jul 2025 at 08:46

UK2 - Preliminary Market Engagement Notice
Planning

22 Jul 2025 at 12:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Northamptonshire Council is currently in the planning stage of a public procurement process for Term Maintenance Contracts, focusing on mechanical services. This pre-market engagement exercise, published in July 2025, outlines the Council's intent to launch the formal procurement process in September 2025, with contracts set to commence in April 2026. Key industry categories include general mechanical work, pumps, fuel installations, and sustainable heating and cooling systems. The engagement aims to inform and shape the procurement strategy while collecting feedback from potential suppliers. Interested parties should register through the Council's In-Tend Electronic Tendering Site by 31st August 2025 to participate in this opportunity. This procurement process is aligned with the Procurement Act and Building Safety Act requirements, and it aims to strengthen supplier relationships and support fair competition.

This tender presents a significant opportunity for both local and national providers, particularly those in the mechanical services sector, to secure long-term contracts in the East Midlands region. It is suited for businesses capable of offering services in areas such as sanitary appliance maintenance, water and heat installations, and complex ventilation systems. SMEs are encouraged to participate as the framework allows for multiple suppliers, fostering diversity and competition. The framework's duration of up to eight years, with potential re-openings, offers businesses stability and growth potential through repeated involvement in mini-competitions and the possibility of direct awards under exceptional circumstances. By participating, businesses can cultivate valuable partnerships with the Council and contribute to local social and economic development by ensuring compliance with health and safety standards and supporting the local workforce.

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Notice Information

Notice Title

West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Mechanical

Notice Description

Pre-Market Engagement (PME) Notice Title: West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Mechanical Notice Type: Pre-Market Engagement (PME) Publication Date: 22 July 2025 Authority Name: West Northamptonshire Council Region: East Midlands (England) Overview: West Northamptonshire Council is undertaking a Pre-Market Engagement (PME) exercise ahead of a formal procurement process for Term Maintenance Contracts, anticipated to launch in September 2025. This process will help inform the market, collect feedback, and shape the final strategy for building and estate maintenance services. Background: Since the 2022 local government reorganisation, contracts inherited from legacy councils have been maintained through interim arrangements. With the Procurement Act now active, the Council intends to establish long-term contracts that strengthen strategic partnerships and reduce re-procurement frequency. Objectives: *Develop collaborative long-term relationships with suppliers *Attract both local and national providers *Maintain fair, transparent procurement processes *Use standard market-recognised contract forms *Deliver social value and community benefits *Support the local supply chain and workforce *Comply with Building Safety Act and H&S standards *Enable CPD and skills development Approach: *Frameworks with multiple suppliers *Mix of mini-competitions and direct awards *Clearly defined service area lots (e.g. roofing, electrics) *Open framework up to 8 years, with minimum two re-openings *Direct awards permitted in exceptional cases Procurement Area(s) *General mechanical: Sanitary appliances ,Disposal installations ,Water installations ,Heat sources, Ventilation systems - central ventilation, local and specialist ventilation and smoke extract/control, Boilers and heating systems: Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. *Pumps: Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. * Fuel installations - storage and distribution systems : Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. *Sustainable heating and cooling systems : Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. Timeline: PME Launch: July 2025 *Procurement Launch: September 2025 *Contract Start: From April 2026 Supplier Engagement Activities: *Online surveys *Briefings via a supplier day How to Participate: Interested suppliers are encouraged to register an account on the Council's procurement portal: In-Tend Electronic Tendering Site. Once the tender is launched, registered users will be able to access the full tender pack and associated documents, should they wish to respond to the opportunity. Further information regarding supplier days and other pre-market engagement activity will also be shared via the portal, as it is available in line with the procurement timetable.

Planning Information

How to Participate: Interested suppliers are encouraged to register an account on the Council's procurement portal: In-Tend Electronic Tendering Site. Once the tender is launched, registered users will be able to access the full tender pack and associated documents, should they wish to respond to the opportunity. Further information regarding supplier days and other pre-market engagement activity will also be shared via the portal as it is available in line with the procurement timetable.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0563d5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042594-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

38431200 - Smoke-detection apparatus

39563530 - Ventilation ducting

39714110 - Extraction ventilators

42161000 - Hot-water boilers

42164000 - Auxiliary plant for use with boilers

42520000 - Ventilation equipment

42521000 - Smoke-extraction equipment

44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers

44620000 - Central-heating radiators and boilers and parts

44621000 - Radiators and boilers

44621200 - Boilers

44621210 - Water boilers

44621220 - Central-heating boilers

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

45331211 - Outdoor ventilation installation work

50531100 - Repair and maintenance services of boilers

Notice Value(s)

Tender Value
£8,333,333 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST NORTHAMPTONSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@westnorthants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
Not specified
Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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