Award

Provision of Out of Hours and Community Alarm Telephone Answering Service

ATEB HOUSING GROUP LTD

This public procurement record has 2 releases in its history.

Award

07 Nov 2025 at 11:35

Tender

12 Sep 2025 at 11:46

Summary of the contracting process

The public procurement process led by ateb Housing Group Ltd involves the "Provision of Out of Hours and Community Alarm Telephone Answering Service" for properties in Pembrokeshire and Carmarthenshire, United Kingdom. This industry category falls under telecommunications and customer services. The buyer, ateb Housing Group Ltd, sought to contract out two crucial services, namely the out-of-hours telephone service and a 24-hour community alarm service. The procurement process followed an open competition method and recently reached the award stage, with the contract being awarded to Galw Gofal - Conwy County Council on 7th November 2025. The contracting phase will commence on 1st April 2026 and extend until 31st March 2031, with potential renewals extending to 2033.

This contract offers significant opportunities for businesses specialising in customer services, telecommunications, and emergency support. The ideal candidates for such tenders are firms that have experience in providing robust telecommunication services that operate around the clock, particularly those familiar with Tunstall systems used in independent living facilities. Given the procurement method's open competition approach, SMEs (Small and Medium Enterprises) with relevant capabilities were encouraged to participate, providing growth prospects in long-term service provision for housing associations. The contract valued at £286,484 could enhance the winning supplier's portfolio in this sector.

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Notice Title

Provision of Out of Hours and Community Alarm Telephone Answering Service

Notice Description

ateb owns and manages just over 3,000 homes in Pembrokeshire and Carmarthenshire. Our homes include a mix of houses and flats for single people and families as well as Supported and Independent Living accommodation. ateb are looking to contract out two key services for dealing with emergencies related to property and to the support of some of our most vulnerable Customers. ateb would like to contract out our emergency 'out of hours' telephone service to a contractor with appropriate experience. We expect the contractor to be able to offer a service 365 days a year when our offices are closed, to take calls and then, if necessary, to contact our own plumbers and electricians as well as specialist contractors to carry out any required emergency repairs. We are also looking to contract out the 24-hour community alarm service which is currently offered to approximately 550 older and disabled tenants. This service operates 24 hours a day 365 days a year and enables customers to get help when they raise the alarm in an emergency. Some services are provided through ateb's Independent Living Team (extra care and sheltered homes) and some are provided to customers dispersed across the association's general needs properties. We currently offer an out of hours service using our own staff operating a rota service to respond to calls, and existing heating and plumbing engineers, as well as external contractors to carry out emergency repairs. We currently use a contractor for our community alarm scheme for handling emergencies for our older and disabled customers. The contractor will need to have the relevant software and systems to connect with and receive calls from the current Tunstall systems (and any other provider should the systems be changed during the contract) installed in the Independent Living properties and for the dispersed alarms provision. We are ideally looking to contract out both services to one contractor.

Lot Information

Lot 1

Renewal: 2 years (12 months + 12 months respectively)

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059964
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071960-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

64 - Postal and telecommunications services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

32500000 - Telecommunications equipment and supplies

48445000 - Customer Relation Management software package

64000000 - Postal and telecommunications services

64200000 - Telecommunications services

71000000 - Architectural, construction, engineering and inspection services

71200000 - Architectural and related services

79340000 - Advertising and marketing services

79342000 - Marketing services

79342300 - Customer services

Notice Value(s)

Tender Value
£86,010 Under £100K
Lots Value
£86,010 Under £100K
Awards Value
£286,484 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Nov 20253 months ago
Submission Deadline
17 Oct 2025Expired
Future Notice Date
Not specified
Award Date
7 Nov 20253 months ago
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ATEB HOUSING GROUP LTD
Contact Name
Not specified
Contact Email
procurement@atebgroup.co.uk
Contact Phone
Not specified

Buyer Location

Locality
HAVERFORDWEST
Postcode
SA61 1QP
Post Town
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales

Local Authority
Pembrokeshire
Electoral Ward
Haverfordwest: Castle
Westminster Constituency
Mid and South Pembrokeshire

Supplier Information

Number of Suppliers
1
Supplier Name

GALW GOFAL - CONWY COUNTY COUNCIL

Open Contracting Data Standard (OCDS)

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