Tender

T2680 PEACEPLUS Sanctuary Theatre Animation Project

BELFAST CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

02 Dec 2025 at 10:59

UK4 - Tender Notice
Planning

22 Sep 2025 at 15:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Belfast City Council is inviting tenders for the T2680 PEACEPLUS Sanctuary Theatre Animation Project, part of a broader initiative under the Community Regeneration and Transformation theme of the Belfast PEACEPLUS Local Community Action Plan. Located in East Belfast, this cultural and arts venture aims to enhance the Sanctuary Theatre's facilities through an animation programme designed to address good relations issues via drama and discussion. The procurement is in the Tender stage with an open competition under a below-threshold process. The tender period ends on 12 January 2026, with enquiries closing on 5 January 2026. The contract will run from 2 March 2026 to 31 March 2028, valued at £85,100, and plays into the broader agenda managed by the Special EU Programmes Body (SEUPB).

This tender offers substantial growth opportunities for businesses in cultural event organisation, community services, and social value sectors. It is especially suited for SMEs and VCSEs that can deliver engaging programmes addressing community relations in culturally diverse settings. Businesses can leverage this opportunity for community impact while contributing to public strategies aimed at meaningful participant engagement and cultural exchange. Engagement in this contract will foster company expansion in public sector involvement, promoting long-term collaboration with local government bodies like Belfast City Council. Companies are encouraged to harness their creative capabilities to propose innovative cultural programming that aligns with the PEACEPLUS objectives.

How relevant is this notice?

Notice Information

Notice Title

T2680 PEACEPLUS Sanctuary Theatre Animation Project

Notice Description

This contract contributes to the implementation of the Community Regeneration and Transformation (CRT) theme of the Belfast PEACEPLUS Local Community Action Plan. This Contract is for an animation programme to compliment capital works to upgrade and improve performance facilities in the Sanctuary Theatre, a cultural and arts venue in East Belfast. The animation programme will use the vehicle of drama and discussion to directly combat and address good relations issues in an interface area and throughout the city through a range of activities, including the delivery of good relations arts programmes in schools, drama productions and a cross community and interethnic volunteering programme, and will involve meaningful and purposeful engagement with 1,080 participants, and 600 individuals attending Good Relations themed productions. This project forms parts of the Belfast PEACEPLUS Local Community Action Plan, which is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB).

Lot Information

Lot 1

Options: Options subject to necessary approvals

Renewal: Any possible extension is subject to funding, necessary approvals and contractor performance

Planning Information

PIN Notice Information PEACEPLUS CRT Animation Projects: T2678: PEACEPLUS Distillery Street Animation Project T2679: PEACEPLUS Access to the Hills Animation Project T2680: PEACEPLUS Sanctuary Theatre Animation Project And an overview of plans for procurement for Annadale Open Space Animation Project Pre-Market Engagement to inform interested suppliers of the following PEACEPLUS CRT Animation Projects; Distillery Street Animation Programme, Access to the Hills Animation Project, and Sanctuary Theatre Animation Programme, and an overview of plans for procurement for Annadale Open Space Animation Project. The purpose of this Prior Information Notice is to notify the market of Belfast City Council’s intention to hold a pre-market engagement event with interested suppliers to provide information on the following PEACEPLUS CRT Animation Projects. Distillery Street Animation Project The animation engagement activities will involve local community groups, local residents, and statutory bodies all of whom are committed to improving the health and well-being and life opportunities of those in this area. The animation programme includes the delivery of seasonal animation activities, diversionary summer activities, cross community events, environmental learning programme and street art exhibitions. This animation programme will complement the capital works within the Distillery Street area which will include the creation of a new community social zone. The overall target requirement for the project is 730 participants to be engaged in a meaningful activity with a further 500 attending events and programmes on the site, within an allocated budget of £85,900 (excluding VAT), from date of contract award (planned for January 2026) to March 2028. Access to the Hills Project This animation project will provide opportunities for people from different communities to participate in a full programme of diverse guided walks, talks and events which will enhance their understanding of the natural, built and cultural heritage and promote responsible countryside enjoyment and use of the hills. This animation programme will compliment capital works to develop three new walking routes through the Belfast Hills located in north and west Belfast. The overall target requirement for the project is 1200 participants to be engaged in meaningful activity with a further 300 attending events and programmes on the site, within an allocated budget of £85,600 (excluding VAT), from date of contract award (planned for March 2026) to March 2028. Sanctuary Theatre Animation Project This project will develop and deliver an animation programme offering meaningful and purposeful cross community and interethnic engagement, including a volunteering programme, performances and workshops in schools, and cross community drama productions. This animation programme will compliment capital works to upgrade an old church at the interface of the Castlereagh Road and the Short Strand, home to the Sanctuary Theatre. The overall target requirement for the project is 1080 participants to be engaged in meaningful activity, within an allocated budget of £85,100 (excluding VAT), from date of contract award (planned for January 2026) to March 2028. Annadale Open Space Animation Project The animation project will deliver a series of events and activities to positively celebrate South Belfast, develop civic pride and animate and support the redevelopment of the Annadale Open Space site on Annadale Embankment as a collaborative shared space. The overall target requirement for the project is 800 participants to be engaged in meaningful activity. The Pre Market Engagement will provide an overview of the activities that will be procured in different stages over 2026 and be delivered over 2026 - 2028. These projects contribute to the implementation of the Community Regeneration and Transformation theme under the Belfast PEACEPLUS Local Community Action Plan. As part of this process Belfast City Council will host a pre-market engagement consultation on Tuesday 7th October 2025, 12:45pm – 2:45pm in Markets Community Centre, Market Street, Belfast, BT1 3JD to provide further detail to interested parties including the project requirements, key deliverables and results, the procurement process and the indicative timeframes for the project. Anyone interested in attending this session is required to register their interest by e-mailing peacepluslap@belfastcity.gov.uk by COP Thursday 2nd October 2025. A maximum of 2 individuals per organisation can register to attend and further detail will be issued to registered attendees in advance of the session. The PEACEPLUS CRT Animation Projects form part of the Belfast PEACEPLUS Local Community Action Plan, which is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059f76
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078797-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

75200000 - Provision of services to the community

79952100 - Cultural event organisation services

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£85,100 Under £100K
Lots Value
£85,100 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Dec 20254 days ago
Submission Deadline
12 Jan 20262 months to go
Future Notice Date
22 Jan 20262 months to go
Award Date
Not specified
Contract Period
2 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BELFAST CITY COUNCIL
Contact Name
Not specified
Contact Email
cps@belfastcity.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT2 8DJ
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059f76-2025-12-02T10:59:53Z",
    "date": "2025-12-02T10:59:53Z",
    "ocid": "ocds-h6vhtk-059f76",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQXY-5321-CGZM",
            "name": "Belfast City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQXY-5321-CGZM"
            },
            "address": {
                "streetAddress": "9-21 Adelaide Street",
                "locality": "Belfast",
                "postalCode": "BT2 8DJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "cps@belfastcity.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.belfastcity.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQXY-5321-CGZM",
        "name": "Belfast City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "PIN Notice Information PEACEPLUS CRT Animation Projects: T2678: PEACEPLUS Distillery Street Animation Project T2679: PEACEPLUS Access to the Hills Animation Project T2680: PEACEPLUS Sanctuary Theatre Animation Project And an overview of plans for procurement for Annadale Open Space Animation Project Pre-Market Engagement to inform interested suppliers of the following PEACEPLUS CRT Animation Projects; Distillery Street Animation Programme, Access to the Hills Animation Project, and Sanctuary Theatre Animation Programme, and an overview of plans for procurement for Annadale Open Space Animation Project. The purpose of this Prior Information Notice is to notify the market of Belfast City Council's intention to hold a pre-market engagement event with interested suppliers to provide information on the following PEACEPLUS CRT Animation Projects. Distillery Street Animation Project The animation engagement activities will involve local community groups, local residents, and statutory bodies all of whom are committed to improving the health and well-being and life opportunities of those in this area. The animation programme includes the delivery of seasonal animation activities, diversionary summer activities, cross community events, environmental learning programme and street art exhibitions. This animation programme will complement the capital works within the Distillery Street area which will include the creation of a new community social zone. The overall target requirement for the project is 730 participants to be engaged in a meaningful activity with a further 500 attending events and programmes on the site, within an allocated budget of PS85,900 (excluding VAT), from date of contract award (planned for January 2026) to March 2028. Access to the Hills Project This animation project will provide opportunities for people from different communities to participate in a full programme of diverse guided walks, talks and events which will enhance their understanding of the natural, built and cultural heritage and promote responsible countryside enjoyment and use of the hills. This animation programme will compliment capital works to develop three new walking routes through the Belfast Hills located in north and west Belfast. The overall target requirement for the project is 1200 participants to be engaged in meaningful activity with a further 300 attending events and programmes on the site, within an allocated budget of PS85,600 (excluding VAT), from date of contract award (planned for March 2026) to March 2028. Sanctuary Theatre Animation Project This project will develop and deliver an animation programme offering meaningful and purposeful cross community and interethnic engagement, including a volunteering programme, performances and workshops in schools, and cross community drama productions. This animation programme will compliment capital works to upgrade an old church at the interface of the Castlereagh Road and the Short Strand, home to the Sanctuary Theatre. The overall target requirement for the project is 1080 participants to be engaged in meaningful activity, within an allocated budget of PS85,100 (excluding VAT), from date of contract award (planned for January 2026) to March 2028. Annadale Open Space Animation Project The animation project will deliver a series of events and activities to positively celebrate South Belfast, develop civic pride and animate and support the redevelopment of the Annadale Open Space site on Annadale Embankment as a collaborative shared space. The overall target requirement for the project is 800 participants to be engaged in meaningful activity. The Pre Market Engagement will provide an overview of the activities that will be procured in different stages over 2026 and be delivered over 2026 - 2028. These projects contribute to the implementation of the Community Regeneration and Transformation theme under the Belfast PEACEPLUS Local Community Action Plan. As part of this process Belfast City Council will host a pre-market engagement consultation on Tuesday 7th October 2025, 12:45pm - 2:45pm in Markets Community Centre, Market Street, Belfast, BT1 3JD to provide further detail to interested parties including the project requirements, key deliverables and results, the procurement process and the indicative timeframes for the project. Anyone interested in attending this session is required to register their interest by e-mailing peacepluslap@belfastcity.gov.uk by COP Thursday 2nd October 2025. A maximum of 2 individuals per organisation can register to attend and further detail will be issued to registered attendees in advance of the session. The PEACEPLUS CRT Animation Projects form part of the Belfast PEACEPLUS Local Community Action Plan, which is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB).",
                "dueDate": "2025-10-07T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "058639-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/058639-2025",
                "datePublished": "2025-09-22T16:10:51+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-059f76",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "T2680 PEACEPLUS Sanctuary Theatre Animation Project",
        "description": "This contract contributes to the implementation of the Community Regeneration and Transformation (CRT) theme of the Belfast PEACEPLUS Local Community Action Plan. This Contract is for an animation programme to compliment capital works to upgrade and improve performance facilities in the Sanctuary Theatre, a cultural and arts venue in East Belfast. The animation programme will use the vehicle of drama and discussion to directly combat and address good relations issues in an interface area and throughout the city through a range of activities, including the delivery of good relations arts programmes in schools, drama productions and a cross community and interethnic volunteering programme, and will involve meaningful and purposeful engagement with 1,080 participants, and 600 individuals attending Good Relations themed productions. This project forms parts of the Belfast PEACEPLUS Local Community Action Plan, which is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB).",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952100",
                        "description": "Cultural event organisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "75200000",
                        "description": "Provision of services to the community"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92000000",
                        "description": "Recreational, cultural and sporting services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-03-02T00:00:00+00:00",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2028-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 102120,
                    "amount": 85100,
                    "currency": "GBP"
                },
                "renewal": {
                    "description": "Any possible extension is subject to funding, necessary approvals and contractor performance"
                },
                "hasOptions": true,
                "options": {
                    "description": "Options subject to necessary approvals"
                },
                "awardCriteria": {
                    "description": "Quality 65%/cost 20%/social value 15%"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-22T23:59:59+00:00"
        },
        "status": "active",
        "value": {
            "amountGross": 102120,
            "amount": 85100,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "submissionMethodDetails": "https://e-sourcingni.ukp.app.jaggaer.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-01-12T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-05T12:00:00+00:00"
        },
        "documents": [
            {
                "id": "078797-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/078797-2025",
                "datePublished": "2025-12-02T10:59:53Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}