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Smoke Ventilation Maintenance Services

University of Ulster

This public procurement record has 3 releases in its history.

TenderCancellation

02 Apr 2026 at 14:08

UK12 - Procurement Termination Notice
Tender

05 Feb 2026 at 12:08

UK4 - Tender Notice
Planning

02 Oct 2025 at 15:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Ulster University has concluded a procurement process for the provision of Smoke Ventilation Maintenance Services and has decided to terminate the procedure as of 2 April 2026. The process, governed under Northern Irish devolved regulations, was initially set to engage a contractor for maintaining and repairing smoke ventilation systems across the university's buildings located in Coleraine, United Kingdom. The tender was part of an open procedure with a gross value of £1,385,066.46, aimed at ensuring fully operational systems throughout. Initially scheduled to end on 11 March 2026, the procurement's conditions of participation were not met, prompting a rethink and subsequent cancellation. Ulster University plans to retender these services shortly, encouraging relevant suppliers to participate in the new tender process in April 2026.

This procurement process offers a significant business opportunity for companies specialising in fire safety equipment and building maintenance. Given the focus on smoke ventilation systems, including installation and repair services, companies in the fire suppression and smoke-detection industries would find this tender particularly aligned with their expertise. Ulster University's active engagement in preliminary market assessments also hints at openness to innovative service provisions, which could provide an advantage to businesses proposing new technologies or comprehensive maintenance solutions. Opportunities for continued business growth are supported by options for contract renewals, extending beyond the initial four-year period depending on performance reviews, making this tender attractive for forward-thinking service providers. Small to medium enterprises are encouraged to express interest once the new tender notice is published.

How relevant is this notice?

Notice Information

Notice Title

Smoke Ventilation Maintenance Services

Notice Description

Ulster University is seeking a contractor to maintain and repair the smoke ventilation systems in all premises and this contract will be designed to ensure this duty is fulfilled, and that fully functional and operational smoke ventilation systems are in place throughout. It will be the Service Provider's duty to carry out all maintenance as and when required and meet the compliances.

Lot Information

Lot 1

Renewal: Following the initial contract period (4 years), there are options to extend up to a further 48 months. Optional extension periods will be subject to review and satisfactory performance assessment by the University.

Planning Information

The purpose of this Preliminary Market Engagement Notice (PME) and related Request for Information (RFI) is to invite potential Service Providers to express an interest and provide information to assist with the procurement and development of a specification for Smoke Ventilation Maintenance Services at Ulster University. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University's strategy for this contract. It is important to note that this PME/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Tender Notice is published. This RFI is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise. The RFI Questionnaire can be accessed by registering with eTendersNI (www.etendersni.gov.uk) and searching for the relevant CfT_6178499.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a72a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030928-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

35111500 - Fire suppression system

38431200 - Smoke-detection apparatus

39515110 - Smoke curtains

42521000 - Smoke-extraction equipment

45343000 - Fire-prevention installation works

50413200 - Repair and maintenance services of firefighting equipment

50700000 - Repair and maintenance services of building installations

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£1,385,066 £1M-£10M
Lots Value
£1,385,066 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Apr 20265 months ago
Submission Deadline
11 Mar 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2026 - 31 May 2030 4-5 years
Recurrence
2029-02-02

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Ulster
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLERAINE
Postcode
BT52 1SA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0C Causeway Coast and Glens
Delivery Location
Not specified
Local Authority
Causeway Coast and Glens
Electoral Ward
University
Westminster Constituency
East Londonderry

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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