Planning

Smoke Ventilation Maintenance Services

ULSTER UNIVERSITY

This public procurement record has 1 release in its history.

Planning

02 Oct 2025 at 14:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Ulster University, a prominent public authority under sub-central government as per Northern Irish devolved regulations, is currently in the planning stage of a procurement process for 'Smoke Ventilation Maintenance Services'. Located in Coleraine, United Kingdom, the procurement focuses on the services industry category. The call involves a Preliminary Market Engagement Notice and Request for Information, intending to enlist potential service providers for the maintenance and repair of smoke ventilation systems across the University’s premises. Key dates include a scheduled milestone due on 17th October 2025, with the contract period anticipated from 1st June 2026 to 31st May 2030, potentially extending to May 2034. The procurement method is yet to be determined following initial market consultations.

This tender offers a substantial business growth opportunity, particularly for small and medium-sized enterprises specialising in services related to fire suppression systems, smoke-extraction equipment, and other fire-prevention installation services. It invites companies with expertise in fire protection technology and building installation maintenance, preparing them to engage in a competitive procurement process. By participating in preliminary engagement activities such as the RFI exercise, businesses can gain insights into the University's requirements and better position themselves for future tenders. This initiative also opens doors for service providers to build a long-term partnership with Ulster University, potentially leading to renewed contracts and a stable customer relationship.

How relevant is this notice?

Notice Information

Notice Title

Smoke Ventilation Maintenance Services

Notice Description

Ulster University is seeking a contractor to maintain and repair the smoke ventilation systems in all premises and this contract will be designed to ensure this duty is fulfilled, and that fully functional and operational smoke ventilation systems are in place throughout. It will be the Service Provider's duty to carry out all maintenance as and when required and meet the compliances.

Planning Information

The purpose of this Preliminary Market Engagement Notice (PME) and related Request for Information (RFI) is to invite potential Service Providers to express an interest and provide information to assist with the procurement and development of a specification for Smoke Ventilation Maintenance Services at Ulster University. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University's strategy for this contract. It is important to note that this PME/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Tender Notice is published. This RFI is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise. The RFI Questionnaire can be accessed by registering with eTendersNI (www.etendersni.gov.uk) and searching for the relevant CfT_6178499.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a72a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061854-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

35111500 - Fire suppression system

38431200 - Smoke-detection apparatus

39515110 - Smoke curtains

42521000 - Smoke-extraction equipment

45343000 - Fire-prevention installation works

50413200 - Repair and maintenance services of firefighting equipment

50700000 - Repair and maintenance services of building installations

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20252 months ago
Submission Deadline
Not specified
Future Notice Date
17 Oct 2025Expired
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ULSTER UNIVERSITY
Contact Name
Not specified
Contact Email
procurement_enquiries@ulster.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
COLERAINE
Postcode
BT52 1SA
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0C Causeway Coast and Glens
Delivery Location
Not specified
Local Authority
Causeway Coast and Glens
Electoral Ward
University
Westminster Constituency
East Londonderry

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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