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SOL Sound and Visual System 2026

Solihull Metropolitan Borough Council

This public procurement record has 2 releases in its history.

Award

26 Aug 2026 at 16:38

UK7 - Contract Details Notice
Tender

08 Dec 2025 at 10:51

UK4 - Tender Notice
Summary of the contracting process

Solihull Metropolitan Borough Council procured a hosted music and multimedia service for funeral services. The requirement supports families to select and customise music and visual tributes through funeral directors, with suitable audio-visual equipment, streaming, accessibility features and reliable connectivity. The service combines specialist funeral-related provision with audio-visual technology, multimedia production and IT support. Delivery is for funeral services in the United Kingdom, for the council’s area in Solihull. The procurement covered both services and associated goods, including audio-visual equipment. It was suitable for small and medium-sized enterprises and voluntary, community and social enterprises. Suppliers with capabilities across hosted digital media, audio-visual equipment, content management, streaming, accessibility and support for funeral directors would be aligned with the requirement.

The procurement is complete and the contract was awarded to The Yaboo Company T/A Wesley Media. It used a below-threshold open competition under an open tender procedure, with one lot. The tender deadline was 14 January 2026 at 12:00, and the enquiry deadline was 5 January 2026 at 12:00. The estimated value was £100,000 excluding VAT (£120,000 including VAT). The contract was signed on 27 March 2026 and runs from 1 April 2026 to 31 March 2029. Its value is £103,602.50 excluding VAT (£124,323 including VAT). Two one-year extensions may be used, subject to performance and requirements, with the contract ending no later than 31 March 2031. Evaluation weighted technical return 50%, financial return 40% and social value 10%. Minimum pass/fail requirements applied.

This award demonstrates a council requirement for an integrated funeral-service platform rather than a standalone equipment supply. A credible competing supplier would need to combine hosted music and multimedia content with dependable audio-visual equipment, streaming and connectivity delivered through funeral directors. The technical proposition would need to support families’ selection and customisation of music and visual tributes, while incorporating accessibility features and practical service support. Relevant capability may include multimedia production, digital content administration, platform hosting, equipment deployment, systems integration and ongoing technical assistance. Suppliers should also be able to evidence how they will deliver social value alongside technical performance and financial value. The opportunity is suitable for SMEs and VCSEs, so a focused specialist or a capable partnership could be well placed when this council’s requirement next reaches the market.

How relevant is this notice?

Notice Information

Notice Title

SOL Sound and Visual System 2026

Notice Description

To provide an extensive, hosted music and multimedia solution for funeral services, allowing families to select and customise music and visual tributes through funeral directors, supported by suitable equipment, streaming with accessibility features, and seamless connectivity.

Lot Information

Lot 1

Options: Length of extensions dependent on performance and requirements.

Renewal: Up to 24 months, no later than 31/03/2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f07a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081500-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

72 - IT services: consulting, software development, Internet and support

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services

CPV Codes

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

72000000 - IT services: consulting, software development, Internet and support

92110000 - Motion picture and video tape production and related services

98370000 - Funeral and related services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£103,602 £100K-£500K

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
14 Jan 2026Expired
Future Notice Date
Not specified
Award Date
27 Mar 20265 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Solihull Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOLIHULL
Postcode
B91 3QB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
TLG32 Solihull
Local Authority
Solihull
Electoral Ward
St Alphege
Westminster Constituency
Solihull West and Shirley

Supplier Information

Number of Suppliers
1
Supplier Name

The Yaboo Company T/A Wesley Media

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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