Planning

Duplicate Accounts Payable Data Identification Solution RFI

CORNWALL COUNCIL

This public procurement record has 1 release in its history.

Planning

12 Dec 2025 at 09:52

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cornwall Council is currently in the planning stage of a procurement process aimed at acquiring software solutions to identify duplicate Accounts Payable transactions before payment. They are using this Request for Information (RFI) to explore potential alternatives to their existing solution, FISCAL Technologies’ NXG. Interested suppliers can submit their proposals, with the deadline for RFI submission set for Wednesday, 14th January 2026. The Council anticipates holding presentation sessions from 21st to 28th January 2026, allowing suppliers to showcase their offerings and engage with Cornwall Council at their offices located in Truro. This engagement focuses on software packages, financial services, and IT services under the industry category of "services," with the future contract expected to start in July 2026.

This tender presents a substantial growth opportunity for businesses specialising in software solutions within the financial and IT sectors. Companies that provide innovative and cost-effective solutions for preventing duplicate transactions will find this tender particularly advantageous. Businesses with expertise in software package development, financial services, and IT consulting are ideally positioned to compete. The procurement method involves a non-competitive, engaging RFI process that invites suppliers to demonstrate their solutions in a flexible, discussion-oriented setting, without implying any initial commercial commitment. Preparing to showcase key capabilities and articulate value-added solutions will resonate well with Cornwall Council's exploration before proceeding to a formal tender stage.

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Notice Information

Notice Title

Duplicate Accounts Payable Data Identification Solution RFI

Notice Description

Cornwall Council is exploring options for software solutions to identify duplicate Accounts Payable transactions prior to payment. Currently, FISCAL Technologies' NXG product is used for this purpose, however the upcoming contract renewal in June 2026 provides an opportunity to review alternative solutions. This Request for Information (RFI) aims to gather information on available products, functionality, and indicative costs to inform future procurement decisions. All details within this document are classified Confidential. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Participation this soft market assessment does not imply any commercial commitment and will not affect eligibility or prejudice suppliers participating in any future procurement. We anticipate holding 60-minute sessions for suppliers to present and discuss their responses to the RFI from Wednesday 21st January to Wednesday 28th January 2026, though this may change depending on the number of responses. Suppliers should contact Charlotte Metcalfe by email at charlotte.metcalfe@cornwall.gov.uk to express their interest in attending a session and confirm their intention to submit a response. The RFI document will then be emailed on request for completion by the due deadline. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. Once the response deadline has passed, session invites will be issued to those who submitted responses. These sessions are intended to give suppliers flexibility to steer the conversation and focus on the key elements of their RFI response that they believe represent the most important and value-adding aspects for the Council. Suppliers should be prepared to demonstrate the key capabilities of their system or present a comprehensive overview of their solution. The Council will also take the opportunity to ask questions and provide input during the session to clarify aspects of the response. The deadline for RFI submission will be end of day on Wednesday 14th January 2026. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk.

Planning Information

Cornwall Council is exploring options for software solutions to identify duplicate Accounts Payable transactions prior to payment. Currently, FISCAL Technologies’ NXG product is used for this purpose, however the upcoming contract renewal in June 2026 provides an opportunity to review alternative solutions. This Request for Information (RFI) aims to gather information on available products, functionality, and indicative costs to inform future procurement decisions. All details within this document are classified Confidential. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Participation this soft market assessment does not imply any commercial commitment and will not affect eligibility or prejudice suppliers participating in any future procurement. We anticipate holding 60-minute sessions for suppliers to present and discuss their responses to the RFI from Wednesday 21st January to Wednesday 28th January 2026, though this may change depending on the number of responses. Suppliers should contact Charlotte Metcalfe by email at charlotte.metcalfe@cornwall.gov.uk to express their interest in attending a session and confirm their intention to submit a response. The RFI document will then be emailed on request for completion by the due deadline. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. Once the response deadline has passed, session invites will be issued to those who submitted responses. These sessions are intended to give suppliers flexibility to steer the conversation and focus on the key elements of their RFI response that they believe represent the most important and value-adding aspects for the Council. Suppliers should be prepared to demonstrate the key capabilities of their system or present a comprehensive overview of their solution. The Council will also take the opportunity to ask questions and provide input during the session to clarify aspects of the response. The deadline for RFI submission will be end of day on Wednesday 14th January 2026. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f477
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082306-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

66000000 - Financial and insurance services

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Dec 20255 months ago
Submission Deadline
Not specified
Future Notice Date
27 Feb 2026Expired
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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