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HR and Payroll Solution

South Staffordshire College

This public procurement record has 3 releases in its history.

Award

06 May 2026 at 10:57

UK7 - Contract Details Notice
Award

06 Mar 2026 at 12:19

UK6 - Contract Award Notice
Tender

16 Dec 2025 at 15:13

UK4 - Tender Notice
Summary of the contracting process

South Staffordshire College, a sub-central government public authority located in Penkridge, UK, has conducted a public procurement process for an HR and Payroll Solution. The procurement covered a range of HR and payroll services, including software development for industry-specific needs, with a focus on data protection and business continuity. The process was conducted under an open procedure, and the procurement reached the award stage on 6th March 2026. The contract, valued at £285,000, was signed on 27th March 2026 and will run from 30th March 2026 to 29th March 2029, with renewal options available up to a total potential maximum lasting until 2031. South Staffordshire College awarded the contract to HealthBoxHR Ltd, headquartered in Ascot, UK, who will provide personnel and payroll services across the college’s five campuses in South Staffordshire.

This contract presents numerous opportunities for businesses specialising in HR and payroll services, specifically industry-specific software solutions and personnel management. Small and medium-sized enterprises (SMEs) like HealthBoxHR Ltd, which specialise in comprehensive HR and payroll technologies and offer scalable solutions designed to integrate seamlessly with existing systems, stand to benefit significantly from such contracts. The procurement's open nature suggests a competitive opportunity for firms capable of meeting strict quality and price criteria to engage with the education sector and expand their client base within the public sector in the UK.

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Notice Information

Notice Title

HR and Payroll Solution

Notice Description

The scope of the Contract includes but is not limited to the following: HR and Payroll Software Solution. The Contractor must take a proactive approach to their role and have robust business processes, (including but not limited to, project and account management arrangements and clear mobilisation and communication plans) and Data Protection/Data Processing policies in place. The Contractor (where applicable) will work co-operatively with any incumbent to affect a systematic, planned and robust transfer which ensures business continuity.

Lot Information

Lot 1

Renewal: Option to extend for up to 12 months plus additional optional extension of up to 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f6ed
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041415-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48100000 - Industry specific software package

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
£220,000 £100K-£500K
Awards Value
£285,000 £100K-£500K
Contracts Value
£285,000 £100K-£500K

Notice Dates

Publication Date
6 May 20263 months ago
Submission Deadline
26 Jan 2026Expired
Future Notice Date
Not specified
Award Date
6 Mar 20265 months ago
Contract Period
30 Mar 2026 - 29 Mar 2029 3-4 years
Recurrence
2029-04-20

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Staffordshire College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PENKRDIGE
Postcode
ST19 5PH
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
South Staffordshire
Electoral Ward
Penkridge South & Gailey
Westminster Constituency
Stone, Great Wyrley and Penkridge

Supplier Information

Number of Suppliers
1
Supplier Name

HealthBoxHR Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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