Tender

HR and Payroll Solution

SOUTH STAFFORDSHIRE COLLEGE

This public procurement record has 1 release in its history.

Tender

16 Dec 2025 at 15:13

Summary of the contracting process

South Staffordshire College is seeking to procure an HR and Payroll Solution across its five campus sites in South Staffordshire, including Cannock College, Lichfield College, Rodbaston College, Tamworth College, and TORC College. This tender falls under the industry category of public authority - sub-central government and covers services such as industry-specific software and personnel management systems. The procurement method is an open procedure, with a tender stage currently active. Interested parties must submit an Expression of Interest by 12 January 2026, with offers due by 26 January 2026. The anticipated award date is 27 March 2026, and contract commencement is set for 20 April 2026. The contract, valued at £220,000, includes provisions for extensions.

This tender presents significant opportunities for businesses specialising in HR and payroll services, software development, and data management. SMEs are particularly encouraged to apply, provided they meet the economic and technical selection criteria outlined in the Invitation to Tender. A successful bid could enhance a firm’s portfolio in providing comprehensive business solutions, ensuring compliance with UK statutory requirements. Furthermore, it offers potential growth through high-quality service delivery and strategic partnership with the education sector. Business users adept at improving HR operations through innovative software solutions and automation will find this a fitting opportunity.

How relevant is this notice?

Notice Information

Notice Title

HR and Payroll Solution

Notice Description

South Staffordshire College (the Authority) operates 5 campus sites in South Staffordshire: Cannock College, Lichfield College, Rodbaston College, Tamworth College and TORC College. The objective of the procurement is to re-procure a HR and Payroll Solution to: Streamline and automate HR, people management and payroll operations. Ensure compliance with UK statutory requirements (e.g. PAYE, NI, pensions, HMRC submissions). Maintain high standards of data protection and information security in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR). Improve reporting, analytics, and decision-making capabilities. Please refer to the Invitation to Tender and associated Appendices for further information.

Lot Information

Lot 1

Renewal: Option to extend for up to 12 months plus additional optional extension of up to 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f6ed
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083461-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

48100000 - Industry specific software package

48450000 - Time accounting or human resources software package

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
£220,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Dec 20251 weeks ago
Submission Deadline
26 Jan 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Apr 2026 - 19 Apr 2029 3-4 years
Recurrence
2029-04-20

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH STAFFORDSHIRE COLLEGE
Contact Name
Naomi Hughes
Contact Email
tenders@southstaffs.ac.uk
Contact Phone
0300 456 2424

Buyer Location

Locality
PENKRDIGE
Postcode
ST19 5PH
Post Town
Stoke-on-Trent
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)

Local Authority
South Staffordshire
Electoral Ward
Penkridge South & Gailey
Westminster Constituency
Stone, Great Wyrley and Penkridge

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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