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Contract for Legacy Hardware Maintenance Contract

City & County of Swansea

This public procurement record has 2 releases in its history.

Award

13 May 2026 at 16:36

UK7 - Contract Details Notice
Tender

23 Feb 2026 at 16:36

UK4 - Tender Notice
Summary of the contracting process

The City & County of Swansea has awarded a contract to One Source IT Ltd for the maintenance of legacy hardware. This procurement process, with the title "Contract for Legacy Hardware Maintenance Contract", falls under the services category and targets repair and IT support services. Located in Swansea, the project will run from May 2026 to April 2029, with a gross contract value of £36,000. The open procurement method, described as "below threshold - open competition", indicates a broad opportunity for competitive bidding. The procurement process progressed from an initial tender stage, which closed on 23rd March 2026, to the award on 13th May 2026, conducted under Welsh devolved regulations and adhering to UK legislative standards.

This contract presents significant business growth opportunities for SMEs, particularly those specialising in IT services, maintenance, and repair. Firms experienced in providing flexible, scalable solutions for hardware maintenance and those capable of managing varying levels of equipment over the contract term are well-suited to compete in this tender environment. The focus on quality and price in the award criteria highlights the necessity for businesses to deliver comprehensive and cost-effective solutions. Additionally, organisations capable of adapting to the council's dynamic hardware needs, as the primary data centre at the Civic Centre closes, will find this an advantageous avenue to demonstrate reliability and service excellence.

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Notice Information

Notice Title

Contract for Legacy Hardware Maintenance Contract

Notice Description

We are seeking a supplier to provide break fix resolution to legacy hardware used by the City and County of Swansea as detailed in the specification. This will be a three year contract but there will be a reduction over the three years in the hardware requiring cover. A list of the current hardware requirement is provided, please note that the primary data centre in the Civic Centre is due to be closed March 2027. Most of the hardware at this site will be decommissioned but some (TBC) may be repurposed in alternative sites. Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract. All bids will then be evaluated against that final hardware item list on a like for like basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065a7b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044108-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
£30,000 Under £100K

Notice Dates

Publication Date
13 May 20264 months ago
Submission Deadline
23 Mar 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

One Source IT Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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