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CLINICAL DOCUMENT REPOSITORY, DIGITAL E-FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD

Betsi Cadwaladr University Health Board

This public procurement record has 2 releases in its history.

PlanningUpdate

19 Mar 2026 at 11:16

UK2 - Preliminary Market Engagement Notice
Planning

09 Mar 2026 at 11:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Betsi Cadwaladr University Health Board is initiating a procurement process to overhaul its Clinical Document Repository, digital e-Forms capabilities, and associated scanning provision. This procurement, currently at the planning stage, falls under the "goods" category and is taking place within the United Kingdom, specifically in the UKL region. The Health Board is using this preliminary market engagement to gather information before the official tender process begins, aiming for the continuity and future growth of digital patient record services. Key stakeholders include Emma Burns as the contact point, with responses due by 13th April 2026 by 15:00. This initiative is crucial in anticipation of the current contract's expiry in December 2027, providing ample time for a smooth transition and implementation phase. The potential value of the procurement is substantial, with a gross amount estimated at £1,638,000.

This procurement represents a promising opportunity for businesses specializing in IT services, software development, and office computing machinery supplies, as classified under CPV codes 30000000, 48000000, and 72000000. SMEs, in particular, are encouraged to compete, given their suitability for the lots involved. The contract period is projected to start on 1st January 2028 and extend until 2032, with a possibility of renewal. Companies equipped to provide flexible, interoperable, and long-term solutions that align with the Health Board’s strategic requirements should engage in this market opportunity. Interested parties are advised to communicate with Emma Burns for document completion to ensure their responses are submitted before the specified deadlines.

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Notice Information

Notice Title

CLINICAL DOCUMENT REPOSITORY, DIGITAL E-FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD

Notice Description

Betsi Cadwaladr University Health Board (BCUHB) is commencing pre-market engagement to inform a forthcoming procurement for a replacement Clinical Document Repository, enhanced digital e-Forms capability, and associated scanning provision. The immediate intention is to secure continuity of core digital patient record services while ensuring any future solution is flexible, interoperable and capable of supporting longer-term strategic requirements. This engagement also supports advance planning as the current contract reaches expiry in December 2027, enabling a smooth transition, safe parallel-running and a controlled implementation phase. There is no commitment from the Health Board at this stage to progress any further with this Procurement. This is a PME exercise to establish the scope of the market. This is an information gathering exercise which will help inform a future procurement procedure. However, dependent upon the responses the Health Board reserves the right not to progress the procurement. It is possible that further expressions of interest are issued after the initial responses have been considered. If you are interested in this procurement BCUHB have a number of documents that require completion. Please contact Emma Burns - emma.burns@wales.nhs.uk for access to these documents. Interested parties are asked to complete the documents and return it to emma.burns@wales.nhs.uk - returns to be received by 15:00 30th March 2026.

Planning Information

The Health Board have documents with further information and a response document for completion. Please email Emma Burns - Emma.burns@wales.nhs.uk for access to these documents. All documents must be submit back by 13th April 2026 15:00

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066527
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025068-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,365,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 20263 months to go
Award Date
Not specified
Contract Period
1 Jan 2028 - 1 Jan 2032 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Betsi Cadwaladr University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BANGOR
Postcode
LL57 2PW
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL32 Gwynedd
Delivery Location
TLL Wales
Local Authority
Gwynedd
Electoral Ward
Y Faenol
Westminster Constituency
Bangor Aberconwy

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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