Planning

CLINICAL DOCUMENT REPOSITORY, DIGITAL E-FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD

BETSI CADWALADR UNIVERSITY HEALTH BOARD

This public procurement record has 1 release in its history.

Planning

09 Mar 2026 at 11:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Betsi Cadwaladr University Health Board is in the planning stages of a tender process for replacing their Clinical Document Repository, enhancing digital e-Forms capability, and providing associated scanning services. The tender falls under the industry category of IT services and office computing machinery. It is situated in the United Kingdom, specifically within the UK regions of Bangor and Cardiff. As a preliminary market engagement notice dated 9th March 2026, the procurement exercise seeks responses by 30th March 2026 at 15:00. This process, led by Emma Burns, is managed by NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, under the guidance of Welsh devolved regulations. The Health Board aims for a smooth transition and implementation by January 2028 before the expiry of the current contract in December 2027.

This tender offers substantial business opportunities, particularly for SMEs involved in software development, IT consulting, and supply of information systems. With a gross value of approximately £1,638,000, it promises growth prospects for companies capable of offering flexible and interoperable digital solutions that align with the Health Board's long-term strategic goals. Firms focused on IT services, software packages, and office machinery supplies are well-suited to compete, provided they can ensure continuity in core digital patient record services. Interested parties need to complete specific documents and engage with Emma Burns for access, potentially leading to providing innovative solutions that enhance the Health Board's digital capabilities.

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Notice Information

Notice Title

CLINICAL DOCUMENT REPOSITORY, DIGITAL E-FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD

Notice Description

Betsi Cadwaladr University Health Board (BCUHB) is commencing pre-market engagement to inform a forthcoming procurement for a replacement Clinical Document Repository, enhanced digital e-Forms capability, and associated scanning provision. The immediate intention is to secure continuity of core digital patient record services while ensuring any future solution is flexible, interoperable and capable of supporting longer-term strategic requirements. This engagement also supports advance planning as the current contract reaches expiry in December 2027, enabling a smooth transition, safe parallel-running and a controlled implementation phase. There is no commitment from the Health Board at this stage to progress any further with this Procurement. This is a PME exercise to establish the scope of the market. This is an information gathering exercise which will help inform a future procurement procedure. However, dependent upon the responses the Health Board reserves the right not to progress the procurement. It is possible that further expressions of interest are issued after the initial responses have been considered. If you are interested in this procurement BCUHB have a number of documents that require completion. Please contact Emma Burns - emma.burns@wales.nhs.uk for access to these documents. Interested parties are asked to complete the documents and return it to emma.burns@wales.nhs.uk - returns to be received by 15:00 30th March 2026.

Planning Information

The Health Board have documents with further information and a response document for completion. Please email Emma Burns - Emma.burns@wales.nhs.uk for access to these documents. All documents must be submit back by 30th March 2026 15:00

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066527
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020809-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,365,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20265 days ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 20269 months to go
Award Date
Not specified
Contract Period
1 Jan 2028 - 1 Jan 2032 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BETSI CADWALADR UNIVERSITY HEALTH BOARD
Additional Buyers

NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BANGOR
Postcode
LL57 2PW
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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