Provision of Services for Events Framework Agreement

{
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    "id": "ocds-h6vhtk-06683b-2026-03-12T12:14:29Z",
    "date": "2026-03-12T12:14:29Z",
    "ocid": "ocds-h6vhtk-06683b",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 or regulation 8 of The Procurement (Scotland) Regulations 2016. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31245. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: This procurement will include a Community Benefit requirement. It has become clear that there is scope within the Procurement Reform (Scotland) Act 2014 which applies to public contracts, to use contracts to deliver wider social benefits such as: - Targeted recruitment and training (providing employment and training opportunities/Apprenticeships) - SME and social enterprise development - Community engagement As part of your tender response, Tenderers are requested to provide an outline of all community benefits they can offer for this contract. (SC Ref:826378)",
    "initiationType": "tender",
    "tender": {
        "id": "CE-03-26",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Services for Events Framework Agreement",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79952000",
            "description": "Event services"
        },
        "mainProcurementCategory": "services",
        "description": "South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 - Car Park Management",
        "lots": [
            {
                "id": "1",
                "title": "Provision of Security Services",
                "description": "Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "active"
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            {
                "id": "2",
                "title": "Provision of Site Technical Equipment",
                "description": "Supply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
                "submissionTerms": {
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                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Provision of Site Crew & Event Infrastructure",
                "description": "Provision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
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                "submissionTerms": {
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                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "4",
                "title": "Provision of Sanitation Facilities",
                "description": "Supply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "5",
                "title": "Supply, Delivery and Installation of Generators & Lighting Towers",
                "description": "Provision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "6",
                "title": "Supply and Installation of Marquees",
                "description": "Supply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "7",
                "title": "Provision of Bus Transport",
                "description": "Provision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "8",
                "title": "Provision of Traffic Management Equipment",
                "description": "Supply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "9",
                "title": "Traffic Management Consultancy Services",
                "description": "Provision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "10",
                "title": "Car Park Management",
                "description": "Management and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2030"
                },
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            }
        ],
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            {
                "id": "6",
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                    {
                        "scheme": "CPV",
                        "id": "39522530",
                        "description": "Tents"
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            },
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                "id": "7",
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                        "description": "Buses and coaches"
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        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "selectionCriteria": {
            "criteria": [
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                    "type": "suitability",
                    "description": "It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded Framework Agreement, the accreditations indicated below: Lot 1 - Provision of Security Services All personnel undertaking licensable activities must hold a valid and in-date Security Industry Authority (SIA) licence appropriate to the duties being performed. As part of the Service Provider's recruitment and vetting processes, all personnel deployed under this Framework must hold, as a minimum, a Level 1 basic disclosure. Lot 8 - Traffic Management ONLY: Traffic Management Operatives: All staff must be appropriately qualified for their roles. Minimum accepted certification (must hold at least one): - NRSWA Operative Card (Unit 2) - NHSS 12 T1/T2 - SIA Accreditation (for roles involving access control/security) Traffic Liaison Officer (TLO): A senior TM staff member responsible for operational delivery, communication with the Event Control Room, and real-time TM coordination. Minimum qualification (must hold at least one): - NHSS 12 T1-T7 - NRSWA Supervisor Card - ACT Certification (desirable) Lot 10 - Traffic Management Consultant ONLY: Road Type Qualifications Roads other than Dual Carriageways with a speed limit of greater than 40 miles (Safety at Street Works and Road Works Code of Practice) NRSWA Street Work Qualifications Register (Operatives) O1 - signing, lighting and guarding LA - location and avoidance of underground apparatus NRSWA Street Work Qualifications Register (Supervisors) S1 - monitoring of signing, lighting and guarding LA - location and avoidance of underground apparatus Dual Carriageways with a speed limit greater than 40 mph (Chapter 8 of the Traffic Signs Manual) National Highway Sector Scheme 12A, 12B or 12C. The Qualifications for road other than Dual Carriageways with a speed limit greater than 40 miles are prescribed under Section 61(B) of the Roads (Scotland) Act 1984 and the Road Works (Reinstatement Quality Plans, Qualifications of Supervisors and Operatives and Miscellaneous Amendments) (Scotland) Regulations 2023",
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        "recurrence": {
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    "parties": [
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                "postalCode": "KA7 1DR",
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