Notice Information
Notice Title
Provision of Services for Events Framework Agreement
Notice Description
South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 - Car Park Management
Lot Information
Provision of Security Services
Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.
Renewal: January 2030
Provision of Site Technical EquipmentSupply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.
Renewal: January 2030
Provision of Site Crew & Event InfrastructureProvision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.
Renewal: January 2030
Provision of Sanitation FacilitiesSupply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.
Renewal: January 2030
Supply, Delivery and Installation of Generators & Lighting TowersProvision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.
Renewal: January 2030
Supply and Installation of MarqueesSupply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.
Renewal: January 2030
Provision of Bus TransportProvision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.
Renewal: January 2030
Provision of Traffic Management EquipmentSupply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.
Renewal: January 2030
Traffic Management Consultancy ServicesProvision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.
Renewal: January 2030
Car Park ManagementManagement and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.
Renewal: January 2030
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06683b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/061648-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
34 - Transport equipment and auxiliary products to transportation
63 - Supporting and auxiliary transport services; travel agencies services
75 - Administration, defence and social security services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
34121000 - Buses and coaches
34923000 - Road traffic-control equipment
39522530 - Tents
63712700 - Traffic control services
63712710 - Traffic monitoring services
75241000 - Public security services
79952000 - Event services
90900000 - Cleaning and sanitation services
90920000 - Facility related sanitation services
98351000 - Car park management services
98351100 - Car park services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £2,911,344 £1M-£10M
Notice Dates
- Publication Date
- 1 Jul 20262 months ago
- Submission Deadline
- 20 Apr 2026Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- January 2030
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- South Ayrshire Council
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- AYR
- Postcode
- KA7 1DR
- Postcode Area
- Kilmarnock
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM94 South Ayrshire
- Delivery Location
- TLM94 South Ayrshire
-
- Local Authority
- South Ayrshire
- Electoral Ward
- Ayr West
- Westminster Constituency
- Ayr, Carrick and Cumnock
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.