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SPS-02117 Provision of Retail Goods to the SPS

Scottish Prison Service

This public procurement record has 1 release in its history.

Tender

20 Mar 2026 at 10:47

Tender Notice
Summary of the contracting process

The Scottish Prison Service (SPS) is seeking suppliers for the provision of retail goods across its sites in Scotland. This open procurement process is categorised under miscellaneous food products, indicating a focus on goods for prisoner shopping facilities. The procurement is currently at the tender stage, with the process facilitated electronically via PCS-Tender. Tender submissions are due by 1st May 2026, and the contract will have an initial duration of 1440 days with possible renewal options of up to 24 months. The procurement method is the open procedure, and the primary location for delivery is across all of Scotland.

This tender offers prospective suppliers a valuable opportunity to establish long-term relationships with a national agency, the SPS, under the justice department of the Scottish Government. Small and medium-sized enterprises with capabilities in food and retail trade services, particularly those with experience in delivering a wide range of retail goods, are well-suited to participate. The evaluation is weighted on a 60:40 price-to-quality ratio, making it ideal for suppliers who can offer competitive pricing coupled with high-quality service delivery while also contributing to community benefits aimed at promoting sustainable growth and social responsibility in Scotland.

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Notice Information

Notice Title

SPS-02117 Provision of Retail Goods to the SPS

Notice Description

The purpose of this procurement exercise is to award a contract for the supply of retail goods to the Scottish Prison Service (SPS). The SPS is an Agency of the Scottish Government Justice Department and currently operates sites across Scotland. In addition to the secure, operational establishments, the SPS also operates a college, a central store and an administrative headquarters building. SPS sites range from HMP Inverness and HMP&YOI Grampian in the north to HMP Dumfries in the south. Further information and Site location is available from the SPS's website: www.sps.gov.uk. The SPS's secure, operational establishments provide a shopping facility for all prisoners, from which they are able to buy a range of goods. The intention of this Contract is to enable the supply and provision of a range of goods to any of the SPS's sites. The SPS shall expect the supplier to offer the range of goods and associated services.

Lot Information

Lot 1

The SPS will commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) will be published by SPS and will be made available to bidders on Public Contract Scotland-Tender (PCS-T). Tender responses will then be evaluated by the SPS in accordance with the ITT.

Renewal: any option up to 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067008
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025627-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

15 - Food, beverages, tobacco and related products

33 - Medical equipments, pharmaceuticals and personal care products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

55 - Hotel, restaurant and retail trade services

66 - Financial and insurance services

CPV Codes

03112000 - Unmanufactured tobacco

15000000 - Food, beverages, tobacco and related products

15312300 - Potato crisps

15312310 - Flavoured potato crisps

15800000 - Miscellaneous food products

15812100 - Pastry goods

15840000 - Cocoa; chocolate and sugar confectionery

15842000 - Chocolate and sugar confectionery

15842300 - Confectionery

15842310 - Boiled sweets

15890000 - Miscellaneous food products and dried goods

15893000 - Dry goods

15894000 - Processed food products

15895000 - Fast-food products

15900000 - Beverages, tobacco and related products

15990000 - Tobacco, tobacco goods and supplies

15992000 - Tobacco

15993000 - Tobacconist supplies

33710000 - Perfumes, toiletries and condoms

33711000 - Perfumes and toiletries

42200000 - Machinery for food, beverage and tobacco processing and associated parts

42210000 - Food, beverage and tobacco-processing machinery

44618420 - Food cans

55300000 - Restaurant and food-serving services

55900000 - Retail trade services

66151100 - Electronic marketplace retailing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Mar 20266 months ago
Submission Deadline
1 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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