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T2754 Provision of Traffic Management Services Fleadh Cheoil na HEireann 2027

Belfast City Council

This public procurement record has 2 releases in its history.

Tender

03 Aug 2026 at 15:31

UK4 - Tender Notice
Planning

25 Mar 2026 at 13:46

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Belfast City Council is procuring a fully managed traffic management service for Fleadh Cheoil na hÉireann 2027. The requirement covers event planning, preparation of a full Traffic Management Plan, support with statutory approvals, signage and equipment, hostile vehicle mitigation, access management, operation of a logistics hub, communications, staffing and 24/7 operational delivery. The supplier must manage the event-specific service through pre-event build, rehearsals, the event period and de-rig, in accordance with the specification and legislation. The work is categorised as traffic control and event services, with associated security equipment, surveillance systems and car park services. Delivery is in the United Kingdom. Belfast City Council is the buying organisation.

The procurement has reached tender: Belfast City Council invited offers through an open procedure. Bids must be submitted electronically through eSourcingNI by 7 September 2026 at 23:59. The intended award decision date is 24 September 2026 at 23:59. The contract is scheduled to run from 1 October 2026 to 30 September 2027, with a maximum possible extension date of 31 October 2031 and renewal options. Its estimated value is £400,000 excluding VAT, or £480,000 including VAT. The Council may also purchase additional traffic management equipment, staffing and event-specific items under the contract. Evaluation is based on quality at 50%, cost at 40% and social value at 10%.

This opportunity suits traffic management providers able to deliver a complete, high-capacity event operation rather than isolated equipment or staffing. Relevant capability includes producing and implementing traffic management plans, securing statutory approvals, supplying signage and equipment, delivering hostile vehicle mitigation, managing access and logistics, coordinating communications and providing round-the-clock event staffing and operations. Bidders must demonstrate company experience and have environmental policies and procedures, appropriate insurance and a Modern Slavery Statement. They must also hold authorisation to operate under the National Highway Sector Scheme and be on the Department for Infrastructure (Roads) approved list for traffic management services. The procurement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

How relevant is this notice?

Notice Information

Notice Title

T2754 Provision of Traffic Management Services Fleadh Cheoil na HEireann 2027

Notice Description

Provision of a comprehensive traffic management service for Fleadh Cheoil na hEireann 2027, including planning, development of a full Traffic Management Plan, statutory approvals support, signage and equipment supply, Hostile Vehicle Mitigation, access management, logistics hub operation, communications, staffing and 24/7 operational delivery. The service must be supplied as a fully managed, event-specific solution, covering pre-event build, rehearsals, the full event period and de-rig, in line with the Specification and all legislative requirements.

Lot Information

Lot 1

Options: The contract includes options for the Council to purchase additional traffic management equipment, staffing and event-specific items during the contract period, priced in line with similar items in the Pricing Schedule.

Planning Information

This PME is being delivered through a questionnaire‑based process. Belfast City Council invites Suppliers to participate in this PME by emailing cps@belfastcity.gov.uk to request a copy of the PME questionnaire. Completed questionnaires must be returned by the deadline stated in the document. This PME is for information‑gathering only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0673e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073293-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

35120000 - Surveillance and security systems and devices

35121000 - Security equipment

63712700 - Traffic control services

79952000 - Event services

98351100 - Car park services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
7 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Belfast City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 8DJ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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