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Replacement Audio-Visual and Webcasting System - West Sussex County Council

West Sussex County Council

This public procurement record has 3 releases in its history.

Tender

01 Jun 2026 at 15:49

UK4 - Tender Notice
PlanningUpdate

21 Apr 2026 at 11:22

UK2 - Preliminary Market Engagement Notice
Planning

21 Apr 2026 at 11:16

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Sussex County Council is initiating a tender for the full replacement of their existing Audio-Visual and webcasting system in the Council Chamber and support Committee Rooms located in Chichester, West Sussex. The project, titled "Replacement Audio-Visual and Webcasting System," is in the tender stage with an anticipated contract start date on 1st September 2026 and completion by 30th August 2030. Key dates to be aware of include site visits scheduled for 11th, 15th, and 18th June 2026, with the tender period concluding on 29th June 2026. Valued at up to £396,000, the procurement falls under the services category using an open procedure, inviting eligible vendors to register interest through the Atamis platform.

This tender presents a significant opportunity for businesses specialising in software-related services, AV systems, and webcasting technologies. Companies capable of delivering high-quality, integrated technical solutions that meet the tender's economic and technical criteria will find this opportunity particularly appealing. With requirements supporting SMEs, businesses in this domain can leverage this chance for growth by fulfilling the operational needs of West Sussex County Council and establishing a foothold in local government contracts. Participation also offers the potential for long-term business relationships and scalability within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Replacement Audio-Visual and Webcasting System - West Sussex County Council

Notice Description

West Sussex County Council (the Council) requires a full replacement of the existing Audio-Visual (AV) and webcasting system installed in the Council Chamber and supporting Committee Rooms based in Chichester, West Sussex. The Council requires the refresh work to be carried out during the Autumn of 2026 and be operational by mid-November 2026. West Sussex County Council has published this contract opportunity on the West Sussex Atamis platform: https://atamis-7669.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects&searchStr=&sortStr=Recently+Published&page=1&filters=&County= The Council will be holding site visit days at Chichester County Hall on -11 June 2026 (All Day) -15 June 2026 (AM only) -18 June 2026 (All Day) and Bidders will be able to book a day/time using the messaging function on the Portal

Planning Information

The Council has engaged suppliers with experience in providing Council Chamber AV system to local authorities. This engagement allowed the team to develop an internal proposal for the use of capital funds for the prospective purchase of the system. The engagement took place between 01/06/2025 - 31/01/2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06871d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051519-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£330,000 £100K-£500K
Lots Value
£330,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jun 20264 months ago
Submission Deadline
29 Jun 2026Expired
Future Notice Date
18 May 2026Expired
Award Date
Not specified
Contract Period
1 Sep 2026 - 30 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Sussex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 1RG
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ27 West Sussex (South West), TLJ28 West Sussex (North East)
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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