Fire and Access Safety Maintenance Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0687be-2026-04-21T15:47:27+01:00",
    "date": "2026-04-21T15:47:27+01:00",
    "ocid": "ocds-h6vhtk-0687be",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXNY-4251-DZLZ",
            "name": "The Police and Crime Commissioner for Warwickshire",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXNY-4251-DZLZ"
            },
            "address": {
                "streetAddress": "Warwickshire Police Headquarters",
                "locality": "Leek Wootton",
                "postalCode": "CV35 7QB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "email": "procurement@warwickshire.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PQXG-2344-BHTL",
            "name": "Lodgefield Security Solutions Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQXG-2344-BHTL"
            },
            "address": {
                "streetAddress": "High Farm Road",
                "locality": "Halesowen",
                "postalCode": "B634JL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG36"
            },
            "contactPoint": {
                "email": "p.bates@lodgefieldsecurity.com",
                "telephone": "07446904072"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXNY-4251-DZLZ",
        "name": "The Police and Crime Commissioner for Warwickshire"
    },
    "tender": {
        "id": "WPA25-0141",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fire and Access Safety Maintenance Services",
        "description": "The Police & Crime Commissioner for Warwickshire has awarded a contract for the provision of fire and access safety maintenance services across the Warwickshire Police estate. This was following a below threshold invitation only procurement. The requirement was tendered as two lots with the following assets listed as requiring services plus any associated services: Lot 1 Fire Safety Maintenance Service * Access Control * Affray Alarm * Cell Call Systems * Communications - Public Address Systems * Door Access Control * Emergency Assistance Alarm * Emergency Voice Communication Systems * Fire Alarm - Voice Alarm Systems * Flood Alarm System * Intercom System * Intruder Alarms Lot 2 Access Safety Maintenance Service * Aspirating Smoke Detection * Fire Alarm System Suppliers were able to submit tenders for any single option, all available options, or a combination of options. A single contract has been awarded for both lots. The contract will be for an initial period of 2 years with an option to extend for a further 12 months at the discretion of the authority. The contract value provided is estimated and includes planned preventative maintenance, asset verification in year 1 and an indicative figure for potential ad hoc, remedial and reactive maintenance, and any additional project work within the scope of the contract. The contract was signed on 20 April 2026, due to restrictions in the notice template the date in the date signed field cannot be later than the commencement date and has therefore been provided as 01 April 2026 in the set field.",
        "status": "complete",
        "procurementMethod": "limited",
        "procurementMethodDetails": "Below threshold - limited competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-PPON-PQXG-2344-BHTL",
                    "name": "Lodgefield Security Solutions Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "45312100",
                            "description": "Fire-alarm system installation work"
                        },
                        {
                            "scheme": "CPV",
                            "id": "45343000",
                            "description": "Fire-prevention installation works"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50413200",
                            "description": "Repair and maintenance services of firefighting equipment"
                        },
                        {
                            "scheme": "CPV",
                            "id": "75251110",
                            "description": "Fire-prevention services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "51700000",
                            "description": "Installation services of fire protection equipment"
                        },
                        {
                            "scheme": "CPV",
                            "id": "45343100",
                            "description": "Fireproofing work"
                        },
                        {
                            "scheme": "CPV",
                            "id": "35000000",
                            "description": "Security, fire-fighting, police and defence equipment"
                        },
                        {
                            "scheme": "CPV",
                            "id": "35110000",
                            "description": "Firefighting, rescue and safety equipment"
                        },
                        {
                            "scheme": "CPV",
                            "id": "31625200",
                            "description": "Fire-alarm systems"
                        },
                        {
                            "scheme": "CPV",
                            "id": "31625100",
                            "description": "Fire-detection systems"
                        },
                        {
                            "scheme": "CPV",
                            "id": "42961100",
                            "description": "Access control system"
                        },
                        {
                            "scheme": "CPV",
                            "id": "71700000",
                            "description": "Monitoring and control services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "73431000",
                            "description": "Test and evaluation of security equipment"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50610000",
                            "description": "Repair and maintenance services of security equipment"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50600000",
                            "description": "Repair and maintenance services of security and defence materials"
                        },
                        {
                            "scheme": "CPV",
                            "id": "35100000",
                            "description": "Emergency and security equipment"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKG13",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Fire and Access Safety Maintenance Services",
            "status": "active",
            "period": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2028-03-31T23:59:59+01:00",
                "maxExtentDate": "2029-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "At the Authority's discretion the contract can be extended for a further 12 months period."
            },
            "hasOptions": true,
            "options": {
                "description": "The option to procure any additional services, goods or works within scope. To increase or decrease the number of sites and/or assets within scope. The option to extend. The option to increase or decrease the approval thresholds required for repairs/maintenance that are not planned."
            },
            "value": {
                "amountGross": 205674.62,
                "amount": 171395.52,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-04-01T00:00:00+01:00",
            "documents": [
                {
                    "id": "036251-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/036251-2026",
                    "datePublished": "2026-04-21T15:47:27+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}