Notice Information
Notice Title
RFQ - CMS Provider for Museums
Notice Description
Leighton House and Sambourne House, the Museums, together with the Local Studies and Archive department at Kensington Central Library have jointly been using a CMS system called Calm provided by the supplier Axiell for the last 20 years (specific time frame unknown?). This system will be terminated by the supplier 31/12/27 and we are therefore looking for a new system. It is unclear at this stage whether Museums will again be joined with the Local Studies department for a new system. Ideally Museums would prefer a stand alone system that was best suited to their needs which are more object based than archival and would enable a better public portal to search for and display objects in the Museums collections. The current system is hosted by RBKC in house however all new systems would be hosted externally with the supplier. This would result in any IT issues being resolved quickly. A CMS system is vital to the running of the Museums as all objects are recorded here with images, in-depth information, notes on conservation issues, loans, location, donors, etc. Leighton House is an Arts Council accredited museum and Sambourne House is working towards accreditation. Part of being accredited means careful record keeping and implementing Spectrum compliant information (all CMS providers we are considering are Spectrum compliant). It is important to chose the provider that is best suited to the Museums needs.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-068f04
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/039746-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
30 - Office and computing machinery, equipment and supplies except furniture and software packages
92 - Recreational, cultural and sporting services
-
- CPV Codes
22841000 - Collection albums
30144400 - Automatic fare collection
92500000 - Library, archives, museums and other cultural services
92520000 - Museum services and preservation services of historical sites and buildings
92521000 - Museum services
92521100 - Museum-exhibition services
Notice Value(s)
- Tender Value
- £99,000 Under £100K
- Lots Value
- £99,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 30 Apr 20262 days ago
- Submission Deadline
- 31 May 20264 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Jul 2026 - 31 Jul 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ROYAL BOROUGH OF KENSINGTON AND CHELSEA
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- W8 7NX
- Post Town
- West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI33 Kensington & Chelsea and Hammersmith & Fulham
- Delivery Location
- Not specified
-
- Local Authority
- Kensington and Chelsea
- Electoral Ward
- Campden
- Westminster Constituency
- Kensington and Bayswater
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/039746-2026
30th April 2026 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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