This public procurement record has 3 releases in its history.

Award

16 Jun 2026 at 08:42

Award

08 May 2026 at 14:17

Award

07 May 2026 at 09:38

Summary of the contracting process

The Pirbright Institute, a sub-central government public authority located in Woking, United Kingdom, contracted Lührfilter Limited to undertake modifications and commissioning works on the Brooksby Incinerator PLC Systems and SCADA. This procurement, under a direct award, addressed the need for a specialised rewrite of incinerator control software to meet SAPO4 licensing conditions. The procurement process was completed with the contract signed on 21st May 2026, and the contract period is set from 25th May 2026 to 16th October 2026. The work focuses on software programming, consultancy services, and waste incinerator installation within the waste incinerators and construction industry categories.

This tender represents significant opportunities for businesses with expertise in software programming, control systems, and bio-containment environments. Companies already familiar with high-risk operational protocols and ISO11 incinerator systems, like Lührfilter Limited, are well-positioned to compete for similar contracts. The niche nature of the work, requiring advanced technical skills and detailed system knowledge, emphasises the demand for specialised companies that can deliver efficient and risk-mitigated solutions. The presence of such specialised contracts can spur growth and expansion for businesses excelling in these industries.

How relevant is this notice?

Notice Title

Brooksby Incinerator PLC Systems and Scada Modifications

Notice Description

Incinerator Software Rewrite, Comprehensive Testing and Hot Commissioning works. The scope of works is detailed below: * Main, Hydraulic and Bin Lifter Programmable Logic Controller (PLC), Modification and Testing * SCADA System Software Modification and Test with PLCs * Develop new HMI Screens for Hydraulic System * Confirm operation and communication of all Control systems, PLC's and HMI's * Check automatic operation of all system components: Fans, pumps, instruments, kiln rotation, filer unit, CEMS, loading equipment etc. * Confirm that all sensors and feedback are received at the control PC. * Full Incinerator Operational Testing * Hot Commissioning Works * Operational and Performance Qualification Activities * Staff Training * Update of Functional Design Specification (FDS) documents Rationale To ensure the Brooksby Building meets its full operational requirements and satisfies SAPO4 licensing conditions, which are necessary for benefits realisation, full functionality of the incinerator is essential. A complete rewrite of the control software will enable Pirbright to safely understand, operate, and maintain the incinerator going forward. The incinerator is a critical component of the building, particularly as it operates across the containment barrier. Ensuring the incinerator is fully functional and capable of reliable automatic operation is therefore a key priority. Without this capability, the building cannot be safely or effectively brought into use for SAPO4 activities, nor can licensing requirements be met.

Procurement Information

The full commissioning of the incinerator and the software rewrite requires highly specialised expertise. Due to the technical complexity and niche nature of the works, there is an absence of viable competitive alternatives within the market. On this basis, Luhrfilter is considered the most appropriate contractor to undertake the required works. Luhrfilter has developed extensive knowledge and system-specific knowledge of the Brooksby incinerator through its involvement in Phase 1 (Investigation and Testing) and Phase 2 (Commissioning Works and Documentation Update). This includes a detailed understanding of the system architecture, control philosophy, and operational constraints. This knowledge is not readily transferable without significant time, cost, and risk. It is therefore critically important to retain this expertise for the software rewrite and final commissioning activities. Engaging an alternative supplier would introduce significant risks, including duplication of investigative work as any new contractor would require substantial time/cost to familiarise themselves with the system and revalidation activities. In contrast, Luhrfilter's existing in-depth knowledge ensures continuity of service, reduces delivery risk, and supports an efficient programme. In addition, Luhrfilter has a proven track record in delivering comparable incinerator systems, including four previous phases of successful works on the ISO11 incinerator since 2015. They therefore have demonstrable expertise in high-risk and high-containment environments, including a strong understanding of bio-containment requirements, operational protocols, and SAPO4 licensing and associated compliance standards. For these reasons, the proposed direct award to Luhrfilter is justified on the basis of absence of competition for technical reasons, continuity requirements, and the need to mitigate significant delivery and operational risks.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06930c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/056448-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

48 - Software package and information systems

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support


CPV Codes

42320000 - Waste incinerators

45000000 - Construction work

48213000 - Operating system enhancement software package

51135110 - Installation services of waste incinerators

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£248,900 £100K-£500K
Contracts Value
£248,900 £100K-£500K

Notice Dates

Publication Date
16 Jun 20264 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 May 20262 months ago
Contract Period
24 May 2026 - 16 Oct 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified

Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

LUHRFILTER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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