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Supply and Maintenance of Urban Traffic Management and Control Systems (software)

Bristol City Council

This public procurement record has 2 releases in its history.

Planning

06 Oct 2026 at 09:45

UK2 - Preliminary Market Engagement Notice
Planning

22 May 2026 at 11:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bristol City Council intends to procure the supply and maintenance of its Urban Traffic Management and Control (UTMC) software. The system controls the council’s intelligent transport equipment in Bristol. Its common database must connect with external systems to gather and share traffic and transport information from existing or new UTMC subsystems. This information is intended to help traffic managers develop integrated traffic and transport control strategies aligned with national and local transport policies. The requirement is for a working system that can manage the council’s existing and new traffic-control systems, supported by ongoing maintenance. The service will be delivered in Bristol and relates to specialist transport software and associated IT support.

The process is at the planning stage: the council has set out an intention to procure, but has not yet invited tenders. It expects the contract to start on 1 August 2027 and run to 31 July 2032, with an option to extend to 31 July 2036. The estimated value is £900,000 excluding VAT (£1,080,000 including VAT). The procurement is planned as a single lot, with small and medium-sized enterprises considered suitable. The council plans a virtual supplier information event on 15 October 2026 at 10am, following earlier market engagement in May 2026. The session is intended to explain the scope and proposed procurement and contracting approach, and to gather views on market capacity and capability. This is an engagement event, not a tender deadline.

The work is likely to suit suppliers with experience supplying and maintaining urban traffic management and control software, integrating databases with external systems, and supporting intelligent transport equipment. Firms will need the capability to collate and disseminate information across existing or new traffic and transport subsystems, and to provide a system ready to meet the requirements from the contract’s first day, with minimal disruption to Bristol’s transport network. This favours suppliers able to combine software delivery, systems integration and continuing technical support, rather than providers offering standalone software without operational maintenance. The council is looking to understand the market’s capacity and capability to deliver the scope, so interested suppliers can use its planned information event to learn about the requirements and proposed approach before the formal tender is issued.

How relevant is this notice?

Notice Information

Notice Title

Supply and Maintenance of Urban Traffic Management and Control Systems (software)

Notice Description

The purpose of this contract is to provide the supply and maintenance of the Urban Traffic Management & Control (UTMC) systems (software) that controls our intelligent transport (ITS) equipment in Bristol. The UTMC Common database system interacts with external systems to collate and disseminate traffic and transport information from existing or new UTMC sub systems. This allows Traffic Managers with the ability to develop better, integrated traffic and transport control strategies in line with current national and local transport policies. To ensure minimal disruption to the network the system must be able to deliver all requirements on day one of the contract which will be 1st August 2027.

Planning Information

Bristol City Council wishes to invite contractors to a virtual supplier's information event on Thursday 15th October at 10am. We recommend this event is attended by any prospective bidder. The purpose of the event is build upon the engagement undertaken in May 2026 and engage with the market in advance of issuing a formal ITT by providing early information and background to our requirements and gain an understanding of the market capacity / capability to deliver the scope. We intend to discuss the scope of the procurement as well as providing an overview of the procurement and contracting approach. Time will be allotted for questions and answers and depending on questions asked we may follow individually with contractors. Please register to attend this information session by emailing: penny.sharp@bristol.gov.uk The event will take place via MS Teams with a link being sent further registration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a0ae
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094092-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

CPV Codes

45316210 - Installation of traffic monitoring equipment

48100000 - Industry specific software package

63712000 - Support services for road transport

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2027 - 1 Aug 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bristol City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK11 Bristol, City of
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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