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Framework for Workforce Technology Systems 2

Guy's and St Thomas' NHS Foundation Trust

This public procurement record has 4 releases in its history.

Tender

11 Aug 2026 at 17:28

UK4 - Tender Notice
PlanningUpdate

10 Jul 2026 at 14:37

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

08 Jun 2026 at 10:35

UK2 - Preliminary Market Engagement Notice
Planning

02 Jun 2026 at 16:37

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Guy’s and St Thomas’ NHS Foundation Trust is procuring a framework for workforce technology systems, supporting NHS workforce management, deployment and development, with associated reporting and analytics. The requirement covers software systems and digital solutions used for recruitment, onboarding, employment checks, occupational health, case management, expenses, rostering, scheduling, temporary staffing, learning, appraisal, performance and workforce planning. It also includes integration, interoperability, implementation, training, reporting and analytics, professional consultancy, change and project management, user-experience solutions, ticketing and support. Four workstreams cover workforce technology systems; integration, deployment and interoperability; professional services and consultancy; and overlay, user experience and support. Services and systems will be delivered across the United Kingdom, for NHS and other public sector customers, as well as private organisations with similar needs.

The procurement has reached tender: the buyer has invited offers through an open procedure for an open framework with competition reopened for call-offs. The enquiry deadline is 28 August 2026 at 17:00 and the tender submission deadline is 18 September 2026 at 12:00. The framework contract period is 3 November 2026 to 2 November 2027, with annual relaunches and a maximum framework end date of 19 August 2033. The estimated total value is £1,000,000,000 excluding VAT and £1,200,000,000 including VAT. Lot values excluding VAT are £330,000,000, £250,000,000, £117,000,000 and £150,000,000 respectively. All lots are evaluated on technical quality at 90% and social value at 10%. A 1% award fee applies.

This opportunity suits original equipment manufacturers of workforce software, particularly for the workforce technology systems lot, which is restricted to OEMs. Relevant suppliers may provide off-the-shelf platforms, mobile applications, software or app development, data-flow standardisation and APIs. Integration specialists can offer implementation, transition, transformation, training, interoperability, systems integration and analytics. Consultancies may compete through gap analysis, specification design, change management, project management and reporting. User-experience and support providers may offer interface design, system customisation, policy harmonisation, ticketing, helpdesk and support services. The framework is suitable for small and medium-sized enterprises and voluntary, community and social enterprises. Suppliers should be able to demonstrate technical quality and deliver workforce technology products or services for NHS and wider public-sector environments.

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Notice Information

Notice Title

Framework for Workforce Technology Systems 2

Notice Description

Reference: LPP/2026/002 RM6387 This is the reopening of the Open Framework for locally delivered Workforce Systems, which seeks to continue supporting the NHS Long Term Plan and the People Digital Plan by providing a route to market for all software systems and digital solutions used to support the management, deployment, and development of jobs and staff, together with associated reporting and analytics. The Tender notice for the first iteration of this framework: Notice identifier: 2025/S 000-008494 Procurement identifier (OCID): ocds-h6vhtk-04eae7

Lot Information

Workforce Technology Systems

General Requirements "The delivery of workforce specific software" The scope of this lot shall initially include; * Off the shelf systems and software (including general and mobile applications ("Apps")) * Software / App development * The development of systems / apps necessary to support their utilisation. * Standardisation of data flows and associated Application Programming Interfaces ("APIs") relevant to the product. The scope of this lot shall not include; - The ability to provide individual workforce members (People/Staff) - The role of carrying out Occupational Health assessments on individuals - The role of carrying out Clinical or Medical duties under supervision Whilst it is not envisaged that each Service Provider awarded to this lot will be capable of supplying all systems, Customers will have the ability to shortlist the most capable of bidders to provide their requirements. This will be managed through a shortlisting process based on the self-classification of each bidder's software solution(s) and the developmental capabilities of the bidder and the system once deployed. This lot is open to original equipment manufacturers only. Some example types of workforce software available under this lot are: * E-recruitment, employment checks and onboarding * Occupational Health * Case Management, including wellbeing * Wage Advance * Expenses * Rostering * Job Planning * Junior Doctor Module * Scheduling * Temporary Staffing * Learning Management Systems * Appraisal and revalidation * Performance Management * Succession Planning * Clinical Supervision Additionally, any other workforce software which can be described as "Workforce Technology" may be considered here

Options: The right to additional purchases while the contract is valid. The open procedure allows us to launch new frameworks on the anniversary for up to a maximum duration of eight (8) years.

Renewal: On the anniversary, we will look to relaunch a framework with substantially the same scope and terms and conditions for up to a maximum duration of eight (8) years.

Services for Integration, Deployment and Interoperability

General Requirements "The supply of solutions to support the delivery of workforce technology systems" The scope of this lot shall initially include; * System training * Implementation, Transformation and Transition Services * Reporting and Analytics tools * Development of interoperability capabilities between systems * Integration of systems and processes * Standardisation of data flows and associated APIs Additionally, any other services which can be described as integration, deployment and interoperability services relevant to Workforce Technology systems may be considered here.

Options: The right to additional purchases while the contract is valid. The open procedure allows us to launch new frameworks on the anniversary for up to a maximum duration of eight (8) years.

Renewal: On the anniversary, we will look to relaunch a framework with substantially the same scope and terms and conditions for up to a maximum duration of eight (8) years.

Professional Services and Consultancy

General Requirements "The provision of Professional Services in the support of Workforce Technology Systems" The scope of this lot shall initially include; * Systems gap analysis * Specification Design * Change Management * Project Management * Reporting and Analytics Reporting Additionally, any other services which can be described as professional services and consultancy relevant to Workforce Technology systems may be considered here.

Options: The right to additional purchases while the contract is valid. The open procedure allows us to launch new frameworks on the anniversary for up to a maximum duration of eight (8) years.

Renewal: On the anniversary, we will look to relaunch a framework with substantially the same scope and terms and conditions for up to a maximum duration of eight (8) years.

Overlay, User Experience and Support

General Requirements "The delivery of overlay solutions to support employee experience" The scope of this Lot shall initially include; * Single User Interfacing * Customisation and standardisation * System Policy Design and harmonisation * Ticketing and support services * User Experience Solutions Additionally, any other products or services which can be described as overlay, user experience or support systems and services relevant to Workforce Technology systems may be considered here.

Options: The right to additional purchases while the contract is valid. The open procedure allows us to launch new frameworks on the anniversary for up to a maximum duration of eight (8) years.

Renewal: On the anniversary, we will look to relaunch a framework with substantially the same scope and terms and conditions for up to a maximum duration of eight (8) years.

Planning Information

As part of the pre-market engagement notice itself, please include the following: The Framework Terms and Conditions have been updated to reflect the requirements of the Procurement Act 2023, replacing the previous version, As part of this update, we have adopted the NHSE Combined Supply of Goods and Provision of Services Terms and Conditions for open frameworks. These standard terms were not available when the original Workforce Technology Systems Framework procurement was undertaken in 2025. In addition to aligning the documentation with the Procurement Act 2023, we have undertaken a comprehensive review of the Framework Agreement and Call-off Agreement to simplify the contractual requirements for both customers and suppliers, remove duplication, and strengthen a number of key provisions. This includes removing obligations relating to areas that are outside the scope of the Workforce Technology Systems Framework (for example, Life Sciences) and streamlining certain operational requirements. For example, removal of obligations for things which aren’t even in the scope of workforce technology systems e.g. Life Sciences. Also, by example it would be no longer necessary to provide an individual Business Continuity and Disaster Recovery (BCDR) plan as contracting authorities can use the plan submitted at framework level (unless you agree otherwise with the customer and wish to use the optional schedule). The review has also removed duplication between the Framework Agreement and the Call-off Agreement to improve clarity, eliminate the potential for conflicting provisions, and ensure that core contractual obligations are established at framework level, providing greater consistency and protection for both suppliers and customers. This work has been undertaken in collaboration with Mills & Reeve, who developed the Government Commercial Function (GCF) framework and call-off templates for procurements conducted under the Procurement Act 2023. Please note that, following completion of the annual framework reopening process, the updated Framework Agreement and Call-off Terms and Conditions, including the revised modern slavery provisions, will apply to both existing suppliers and newly appointed suppliers. Appendix 6 WTS Framework Agreement NEW VERSION Appendix 7 - WTS Call-Off Terms and Conditions v3 These documents can be found on the Atamis Portal: 1. Log in to the Atamis portal: https://atamis-1928.my.site.com/ 2. Select Find Opportunities 3. Search for Project ID: C447982 If you have any queries regarding these changes, please submit your questions via the procurement portal, during this pre-market engagement window which will close on Friday 17th July

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06abd3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076440-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48160000 - Library software package

48170000 - Compliance software package

48190000 - Educational software package

48211000 - Platform interconnectivity software package

48213000 - Operating system enhancement software package

48218000 - License management software package

48219300 - Administration software package

48330000 - Scheduling and productivity software package

48331000 - Project management software package

48450000 - Time accounting or human resources software package

48451000 - Enterprise resource planning software package

48460000 - Analytical, scientific, mathematical or forecasting software package

71600000 - Technical testing, analysis and consultancy services

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

72212215 - Networking developers software development services

72220000 - Systems and technical consultancy services

72221000 - Business analysis consultancy services

72224000 - Project management consultancy services

72226000 - System software acceptance testing consultancy services

72227000 - Software integration consultancy services

72246000 - Systems consultancy services

72253000 - Helpdesk and support services

72266000 - Software consultancy services

73000000 - Research and development services and related consultancy services

79211110 - Payroll management services

79400000 - Business and management consultancy and related services

79414000 - Human resources management consultancy services

79418000 - Procurement consultancy services

Notice Value(s)

Tender Value
£1,000,000,000 £1B-£10B
Lots Value
£847,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
18 Sep 2026Expired
Future Notice Date
20 Jul 2026Expired
Award Date
Not specified
Contract Period
3 Nov 2026 - 2 Nov 2027 6-12 months
Recurrence
2027-08-10

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Guy's and St Thomas' NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 9RT
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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