Award

Howden House and Town Hall Access Control System Upgrade

SHEFFIELD CITY COUNCIL

This public procurement record has 1 release in its history.

Award

03 Jun 2026 at 14:09

UK7 - Contract Details Notice
Summary of the contracting process

The public procurement process was managed by Sheffield City Council, which sought to enhance the existing access control systems at the Town Hall and Howden House with a modern Full Cloud (SaaS) solution. The aim was to improve operational efficiency and accommodate future growth across additional council office buildings. The procurement falls under the services category and primarily involves security fittings, facilities management software, and public security services. The contract, awarded on 3rd June 2026, was completed under a "Below threshold - unknown" procurement method. The project location is in Sheffield, United Kingdom, with a contract period from 1st September 2026 to 31st July 2029, and potential renewal for maintenance work up to 31st July 2031.

This tender presents a significant opportunity for businesses specialising in cloud-based security solutions, software development, and facilities management. It is particularly suited for small to medium-sized enterprises capable of delivering comprehensive, scalable SaaS solutions. The contracting authority, Sheffield City Council, provides a platform for suppliers to engage in the public sector, ensuring a consistent demand for innovative solutions that can be scaled across multiple governmental facilities. ORO Security Limited, a Sheffield-based SME, secured the contract, demonstrating the potential for local businesses to flourish through such public procurement opportunities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Howden House and Town Hall Access Control System Upgrade

Notice Description

To modernise the existing access control system at the Town Hall and Howden House by upgrading to a future proof, Full Cloud (SaaS) solution that reduces operational overheads, provides improved functionality, and enables scalability across additional SCC office buildings

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06acab
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052441-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

48 - Software package and information systems

75 - Administration, defence and social security services

CPV Codes

35121300 - Security fittings

48420000 - Facilities management software package and software package suite

75241000 - Public security services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£85,497 Under £100K

Notice Dates

Publication Date
3 Jun 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Jun 2026Yesterday
Contract Period
31 Aug 2026 - 31 Jul 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

ORO SECURITY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06acab-2026-06-03T15:09:06+01:00",
    "date": "2026-06-03T15:09:06+01:00",
    "ocid": "ocds-h6vhtk-06acab",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPQT-9425-JWVM",
            "name": "Sheffield City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPQT-9425-JWVM"
            },
            "address": {
                "streetAddress": "The Town Hall, Pinstone St",
                "locality": "Sheffield",
                "postalCode": "S1 2HH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE32"
            },
            "contactPoint": {
                "email": "procurement@sheffield.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-14492993",
            "name": "ORO SECURITY LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "14492993"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PZLV-8956-LQYZ"
                }
            ],
            "address": {
                "streetAddress": "Eckington Business Centre, 8 Gosber Street",
                "locality": "Sheffield",
                "postalCode": "S21 4DA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF12"
            },
            "contactPoint": {
                "email": "bids@orogroup.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.orogroup.co.uk",
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPQT-9425-JWVM",
        "name": "Sheffield City Council"
    },
    "tender": {
        "id": "100107908",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Howden House and Town Hall Access Control System Upgrade",
        "description": "To modernise the existing access control system at the Town Hall and Howden House by upgrading to a future proof, Full Cloud (SaaS) solution that reduces operational overheads, provides improved functionality, and enables scalability across additional SCC office buildings",
        "status": "complete",
        "procurementMethodDetails": "Below threshold - unknown",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-COH-14492993",
                    "name": "ORO SECURITY LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "35121300",
                            "description": "Security fittings"
                        },
                        {
                            "scheme": "CPV",
                            "id": "48420000",
                            "description": "Facilities management software package and software package suite"
                        },
                        {
                            "scheme": "CPV",
                            "id": "75241000",
                            "description": "Public security services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Howden House and Town Hall Building Access Control upgrade",
            "status": "active",
            "period": {
                "startDate": "2026-09-01T00:00:00+01:00",
                "endDate": "2029-07-31T23:59:59+01:00",
                "maxExtentDate": "2031-07-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "plus 2 years for service maintenance work"
            },
            "value": {
                "amountGross": 102596,
                "amount": 85497,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-06-03T00:00:00+01:00",
            "documents": [
                {
                    "id": "052441-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/052441-2026",
                    "datePublished": "2026-06-03T15:09:06+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}