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Protect and Prepare Capability (Role Player)

The Mayor's Office for Policing And Crime

This public procurement record has 3 releases in its history.

Award

10 Aug 2026 at 19:03

UK6 - Contract Award Notice
TenderUpdate

09 Jun 2026 at 14:32

UK4 - Tender Notice
Tender

05 Jun 2026 at 20:17

UK4 - Tender Notice
Summary of the contracting process

The Mayor’s Office for Policing and Crime commissioned a UK-wide service to support live trials under its Protect and Prepare Capability programme. The appointed organisation supplies role-players and manages the associated delivery arrangements, including catering, transport, accommodation, filming and general logistics. This is a multi-disciplinary operational support requirement rather than a standalone filming, hospitality or recruitment contract. The work combines event and trial coordination with the provision of people, travel, facilities, food and media-production support. Relevant suppliers may include specialist live-exercise and simulation providers, production and filming companies, event logistics businesses, travel and accommodation coordinators, caterers, and organisations able to combine these capabilities through an integrated service. The buyer is a public authority based in London, with delivery across the United Kingdom.

The procurement has been completed and the contract was awarded to CRISISCAST LTD on 10 August 2026. It used an above-threshold open procedure, with one bid received and one final-stage bid. The requirement was evaluated on quality (55%), price (35%) and social value (10%). The award value is £2,379,600 gross. The awarded contract runs from 20 August 2026 to 19 August 2027, with a unilateral option for the authority to extend on a 1+1+1 basis, up to 19 August 2029, subject to a break clause between extension periods. The original estimated value was £1,929,600 gross. The tender submission deadline was 30 June 2026 at 17:00, enquiries closed on 19 June 2026 at 17:00, and the award decision period ended on 29 July 2026.

This award demonstrates demand from the policing and crime sector for an integrated provider able to deliver realistic live trials rather than isolated individual services. A credible competitor would need to recruit, brief and manage role-players; coordinate transport, accommodation and catering; arrange filming and supporting equipment; and control the wider logistics of operational exercises across multiple UK locations. Strong programme management, dependable supplier networks and the ability to combine people, hospitality, travel and production services would be important. The 55% quality weighting shows that delivery approach and capability mattered more than price alone, while the separate social-value weighting indicates that bidders needed to explain wider community or social benefits. The award to an SME also indicates that this scale and complexity can be handled by a specialist smaller provider, either directly or through carefully managed partners.

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Notice Information

Notice Title

Protect and Prepare Capability (Role Player)

Notice Description

The requirement is for an organisation to supply role-players, catering, transportation, accommodation, filming and general logistics to support live trials.

Lot Information

Lot 1

Renewal: The Contract Term shall be for a period of one (1) year from the Contract Commencement with a unilateral option of the Authority to extend for a further period of two (2) years with a break clause between these extension periods. The total Contract Term shall be for three (3) years' operating as a 1+1+1 Term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06af3e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075956-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

55 - Hotel, restaurant and retail trade services

63 - Supporting and auxiliary transport services; travel agencies services

73 - Research and development services and related consultancy services

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services

CPV Codes

32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus

55100000 - Hotel services

55300000 - Restaurant and food-serving services

55400000 - Beverage-serving services

55500000 - Canteen and catering services

63500000 - Travel agency, tour operator and tourist assistance services

73000000 - Research and development services and related consultancy services

92300000 - Entertainment services

98390000 - Other services

Notice Value(s)

Tender Value
£1,608,000 £1M-£10M
Lots Value
£1,608,000 £1M-£10M
Awards Value
£2,379,600 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20261 months ago
Submission Deadline
30 Jun 2026Expired
Future Notice Date
Not specified
Award Date
10 Aug 20261 months ago
Contract Period
20 Aug 2026 - 19 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Mayor's Office for Policing And Crime
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 0LL
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

CRISISCAST LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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