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Creation of a New Visitor Engagement Hub / Gift Shop Retail Area, Digital Interpretation, and Development / Interpretation of the Cellar / Other Rooms in the Museum at Scolton Manor Park

Pembrokeshire County Council

This public procurement record has 3 releases in its history.

Award

08 Sep 2026 at 11:48

UK7 - Contract Details Notice
Award

19 Aug 2026 at 12:13

UK6 - Contract Award Notice
Tender

01 Jul 2026 at 11:55

UK4 - Tender Notice
Summary of the contracting process

Pembrokeshire County Council procured services and associated goods to create a new visitor engagement hub and gift shop retail area at Scolton Manor Park near Haverfordwest. The requirement covers design and project preparation, cost estimation, design modelling, specialist and graphic design, interpretation and development of the museum’s cellar and other rooms, built-in furniture installation, and cultural and museum-related services. The work combines visitor-experience design with interior fit-out, interpretation, research and development, and construction-related activity for a cultural and leisure facility. Delivery is in Pembrokeshire, at Scolton Manor Park. The main category is services, with goods also included. The council is a Welsh local authority applying Welsh devolved procurement regulations.

The procurement has been awarded and the contract is active. It used an open procedure, with electronic submission permitted in English or Welsh. The tender closed on 3 August 2026, enquiries closed on 28 July 2026, and the award decision was due by 19 August 2026. One lot was awarded to Vistaeste Limited on 19 August 2026. The awarded value is £212,655 excluding VAT, or £255,186 including VAT. The contract was signed on 7 September 2026 and runs from 14 September 2026 to 31 March 2028. The tender was evaluated on approach to delivering the brief at 60%, project team at 30%, and project cost at 10%. Five bids were received, all from SMEs. The lot was marked as suitable for SMEs.

This award indicates demand from Pembrokeshire County Council for suppliers able to combine visitor-engagement strategy, museum interpretation and cultural-sector understanding with practical design delivery. A credible competitor would need to show a strong approach to translating a brief into an engaging visitor hub, retail environment and interpretation scheme, supported by project design, cost planning, modelling, graphic design and specialist design capability. Experience coordinating multidisciplinary teams across interiors, built-in furniture, exhibition or museum environments and related construction activity would be relevant. The evaluation placed greatest importance on the proposed delivery approach, followed by the quality and capability of the project team, so suppliers should be able to demonstrate clear methodologies, experienced personnel and effective project coordination. The requirement was suitable for SMEs, and all five final-stage bidders were SMEs.

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Notice Information

Notice Title

Creation of a New Visitor Engagement Hub / Gift Shop Retail Area, Digital Interpretation, and Development / Interpretation of the Cellar / Other Rooms in the Museum at Scolton Manor Park

Notice Description

Creation of a New Visitor Engagement Hub / Gift Shop Retail Area, Digital Interpretation, and Development / Interpretation of the Cellar / Other Rooms in the Museum at Scolton Manor Park, Haverfordwest

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c108
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084814-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants

45421153 - Installation of built-in furniture

71242000 - Project and design preparation, estimation of costs

72242000 - Design-modelling services

73300000 - Design and execution of research and development

79415200 - Design consultancy services

79421200 - Project-design services other than for construction work

79822500 - Graphic design services

79930000 - Specialty design services

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
£212,750 £100K-£500K
Lots Value
£212,750 £100K-£500K
Awards Value
£212,655 £100K-£500K
Contracts Value
£212,655 £100K-£500K

Notice Dates

Publication Date
8 Sep 20261 months ago
Submission Deadline
3 Aug 2026Expired
Future Notice Date
Not specified
Award Date
19 Aug 20262 months ago
Contract Period
14 Sep 2026 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Pembrokeshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PEMBROKESHIRE
Postcode
SA61 1TP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Pembrokeshire
Electoral Ward
Haverfordwest: Castle
Westminster Constituency
Mid and South Pembrokeshire

Supplier Information

Number of Suppliers
1
Supplier Name

Vistaeste Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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