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THE PROVISION OF FIRE SYSTEM MAINTENANCE AND MANAGEMENT SERVICES IN RUTLAND

Rutland County Council

This public procurement record has 3 releases in its history.

Award

21 Sep 2026 at 14:35

UK7 - Contract Details Notice
Award

17 Sep 2026 at 11:51

UK6 - Contract Award Notice
Tender

02 Jul 2026 at 11:23

UK4 - Tender Notice
Summary of the contracting process

Rutland County Council procured fire system maintenance and management services for its sites across Rutland. The requirement covers cyclical inspection, testing, maintenance and monitoring of asset-based security systems, including fire-detection systems, fire alarms and fire suppression systems. It also includes repair and maintenance services for relevant measuring, testing and checking equipment, together with associated installation and signalling work. This is a public-sector facilities and compliance service rather than a one-off equipment supply. The work is managed by Rutland County Council, based in Oakham, and is delivered at council sites within Rutland. The service category is maintenance and management of fire and security systems, with related fire-alarm, fire-detection and fire-suppression activities.

The procurement has been completed and awarded following a below-threshold open competition. DFP Services Limited was selected on 12 August 2026, and the contract was signed on 15 September 2026. The contract runs from 1 October 2026 to 30 August 2029, with a one-year extension available at the council’s discretion, potentially to 30 September 2030. Its awarded value is £46,507.33 excluding VAT, or £55,808.80 including VAT. The original estimated value was £80,000 excluding VAT, or £96,000 including VAT. Enquiries closed on 20 July 2026 and bids were due by 24 July 2026. Quality counted for 60% and price for 40%. Thirteen bids were received, including 11 from SMEs.

This award demonstrates recurring demand from a local authority for a supplier able to manage fire and security-system compliance across multiple council sites. A credible competitor for a future requirement would need practical capability in planned inspection, testing, monitoring, preventative maintenance and responsive repair of fire alarms, detection systems and suppression equipment. Experience coordinating asset-based maintenance across a public-sector estate would be relevant, as would the capacity to maintain reliable records, manage cyclical visits and respond to faults. The evaluation placed greater emphasis on quality than price, so bidders would need to evidence a robust service methodology, competent technical staff, dependable monitoring arrangements and effective compliance management. The opportunity was suitable for SMEs, indicating that specialist smaller maintenance businesses may be well placed to compete, either independently or through appropriate delivery partnerships.

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Notice Information

Notice Title

THE PROVISION OF FIRE SYSTEM MAINTENANCE AND MANAGEMENT SERVICES IN RUTLAND

Notice Description

The Contract shall comprise of the cyclical inspection, test, maintenance and monitoring of the asset-based Security Systems within Rutland County Council sites

Lot Information

Lot 1

Renewal: The contract will be for an initial period of three (3) years, with the option to extend for a further one (1) year at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c22b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089225-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

35111500 - Fire suppression system

45312100 - Fire-alarm system installation work

45316000 - Installation work of illumination and signalling systems

50000000 - Repair and maintenance services

50410000 - Repair and maintenance services of measuring, testing and checking apparatus

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
£46,507 Under £100K
Contracts Value
£46,507 Under £100K

Notice Dates

Publication Date
21 Sep 20261 months ago
Submission Deadline
24 Jul 2026Expired
Future Notice Date
Not specified
Award Date
12 Aug 20262 months ago
Contract Period
1 Oct 2026 - 30 Aug 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Rutland County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OAKHAM
Postcode
LE15 6HP
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire
Local Authority
Rutland
Electoral Ward
Oakham South
Westminster Constituency
Rutland and Stamford

Supplier Information

Number of Suppliers
1
Supplier Name

DFP Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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