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Equipment, Wheelchairs and Adaptation Systems

WAKEFIELD COUNCIL

This public procurement record has 1 release in its history.

Planning

03 Jul 2026 at 11:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Wakefield Council is initiating a public procurement process for the development of a modern, cloud-based Referral and Service Management Solution to support its integrated Equipment Service. This involves procuring a platform that manages the complete lifecycle of equipment for community use in Wakefield, focusing on areas such as referral, assessment, maintenance, and asset disposal. The procurement, which is currently in the planning stage, is aligned with the Council's strategy to enhance service delivery efficiency. Key engagement activities will take place during the pre-market phase, ending on 15th July 2026. This is a precursor to further engagement, informing the final procurement strategy. The contract is scheduled to commence on 1st January 2027, with an anticipated end date of 31st December 2030, extendable to 31st December 2033.

This procurement represents a significant opportunity for businesses specialising in medical or business software packages, document management, IT software maintenance, and supply services. Companies that can offer highly configurable, scalable, and secure solutions are well-suited for this tender. There is a potential contract value of £500,000, which can provide considerable growth opportunities for suppliers capable of fulfilling the specified requirements. The emphasis on integration with existing systems and reducing administrative effort suggests opportunities both for established providers and innovative businesses that can offer state-of-the-art technology and efficient implementation strategies.

How relevant is this notice?

Notice Information

Notice Title

Equipment, Wheelchairs and Adaptation Systems

Notice Description

Wakefield Council is seeking to procure a modern, cloud-based Referral and Service Management Solution to support the delivery of its integrated Equipment Service. The solution will provide a single, end-to-end platform to manage the complete equipment lifecycle, from referral and assessment through to ordering, delivery, maintenance, collection, decontamination, recycling and asset disposal. The system will support operational teams responsible for the provision of community equipment to adults and children across the Wakefield district, enabling efficient, safe and auditable service delivery. Key functional requirements include service user and referral management, equipment asset and inventory management, order processing, logistics and route optimisation, delivery and collection scheduling, maintenance and servicing management, mobile working, barcode and/or RFID scanning, reporting and analytics, workflow configuration, and comprehensive audit capabilities. The solution must also support integration with existing and future systems through standard interfaces and provide secure, role-based access for Council staff, NHS partners and other authorised users. The Council is seeking a highly configurable, scalable solution that reduces administrative effort, improves operational efficiency, enhances visibility of equipment assets throughout their lifecycle, and supports high-quality, person-centred service delivery. The solution should enable real-time operational management, robust performance reporting, and compliance with relevant information governance, security and statutory requirements. This pre-market engagement is intended to inform the Council's procurement strategy and final specification by seeking supplier feedback on market capability, implementation approaches, innovation and commercial models.

Planning Information

The purpose of this pre-market engagement is to inform the development of the Council's procurement strategy, specification and tender documentation. No supplier selection or evaluation will take place as part of this exercise. Suppliers interested in participating are invited to submit an Expression of Interest via the procurement portal. Following the Expression of Interest stage, the Council intends to invite those suppliers that have expressed a genuine interest in the opportunity to participate in further engagement activities. This approach is intended to ensure that the engagement process remains proportionate and manageable, enabling the Council to undertake meaningful discussions with suppliers that are actively interested in the opportunity, rather than engaging with the wider market irrespective of interest. Further engagement may include one or more of the following: • Review and comment on the draft specification and proposed requirements. • Completion of a structured questionnaire. • Supplier presentations or demonstrations. • Individual or group engagement sessions to discuss solution capability, implementation approaches, commercial models and market innovation. • Requests for clarification or additional information where appropriate. The Council reserves the right to determine the format, scope and timing of any subsequent engagement activities. Participation in this pre-market engagement does not form part of any procurement process, does not confer any advantage in any future procurement, and does not commit the Council to commence or proceed with a procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c34a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062728-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48180000 - Medical software package

48311000 - Document management software package

48400000 - Business transaction and personal business software package

72263000 - Software implementation services

72267100 - Maintenance of information technology software

72268000 - Software supply services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 20263 months to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WAKEFIELD COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF1 2EB
Post Town
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield
Local Authority
Wakefield
Electoral Ward
Wakefield North
Westminster Constituency
Wakefield and Rothwell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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