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260038 Branded Clothing, Merchandise and Promotional Goods

Queen's University Belfast

This public procurement record has 4 releases in its history.

TenderUpdate

23 Jul 2026 at 14:21

UK4 - Tender Notice
TenderUpdate

22 Jul 2026 at 09:55

UK4 - Tender Notice
TenderUpdate

10 Jul 2026 at 10:20

UK4 - Tender Notice
Tender

09 Jul 2026 at 16:04

UK4 - Tender Notice
Summary of the contracting process

Queen’s University Belfast is seeking one supplier for a comprehensive range of branded clothing, promotional merchandise and related goods. The scope includes standard and bespoke items, branding, storage where required, and delivery. Bulk and wholesale orders will be supplied primarily through the Welcome Centre, with additional orders from University Schools, Directorates and other internal customers. Items will support University events, marketing, student engagement and internal operational needs. Orders will be managed through the University’s internal ordering platform, so the supplier must integrate with and operate through that system. The procurement covers clothing, workwear, accessories, office supplies, medical clothing and promotional services. Delivery is required across the United Kingdom.

The procurement has reached tender: Queen’s University Belfast invited offers through an open procedure. It is a single-lot requirement with an estimated value of £2,833,333 excluding VAT (£3,400,000 including VAT). The tender enquiry deadline was 29 July 2026 at 4:00pm, and the offer submission deadline was 5 August 2026 at 4:00pm. The initial contract period is 1 November 2026 to 31 October 2027, with an option to extend by up to 48 months, subject to satisfactory review; the maximum end date is 31 October 2031. Evaluation is based on price at 60% and technical quality at 40%, including samples, support, customer service, added value and responsible procurement. The tender response pack and economic-capacity conditions were amended during the tender process.

This opportunity suits a supplier with an established wholesale or promotional merchandise operation able to source, brand, customise, store and distribute a broad product range. Relevant capability includes supplying clothing, workwear, accessories, office and medical clothing, alongside promotional goods and services. The successful supplier will need to handle both high-volume standard orders and smaller bespoke requests from multiple university departments, while maintaining consistent quality and customer service. Experience operating an online or integrated ordering platform is important, as orders will be placed through Queen’s University Belfast’s internal system. Suppliers should be prepared to provide samples, demonstrate support arrangements, show responsible procurement practices and meet the stated economic-capacity requirements. The contract also favours businesses able to manage a multi-year service and deliveries across the United Kingdom.

How relevant is this notice?

Notice Information

Notice Title

260038 Branded Clothing, Merchandise and Promotional Goods

Notice Description

Queen's University Belfast is seeking to appoint a single supplier to provide a comprehensive range of promotional merchandise and branded clothing for use across the University. The successful supplier will be responsible for the supply, branding, storage (where required), and delivery of both standard and bespoke items to support University events, marketing activities, student engagement, and internal operational needs. The contract will cover bulk/wholesale items supplied primarily through the Welcome Centre, as well as additional and bespoke items ordered by Schools, Directorates, and other internal customers. Orders will be managed through Queen's internal ordering platform, and the supplier must be able to integrate with and operate in accordance with this system. Further detail on the scope, specifications, pricing, evaluation methodology, and contractual requirements is set out in the ITT documentation, including the Specification and Tender Response Pack.

Lot Information

Lot 1

Renewal: The Contract shall be for an initial period of 1 year, with the option to extend the contract by up to a further 48 Months subject to satisfactory review.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c7e3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069773-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

30 - Office and computing machinery, equipment and supplies except furniture and software packages

33 - Medical equipments, pharmaceuticals and personal care products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

18000000 - Clothing, footwear, luggage articles and accessories

18100000 - Occupational clothing, special workwear and accessories

18110000 - Occupational clothing

18400000 - Special clothing and accessories

30192000 - Office supplies

33199000 - Medical clothing

79342200 - Promotional services

Notice Value(s)

Tender Value
£2,833,333 £1M-£10M
Lots Value
£2,833,333 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
5 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2027 6-12 months
Recurrence
2031-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Queen's University Belfast
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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