2025 - 1080 - Fuel Cards, Electric Vehicle Charging & Associated Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06cab6-2026-07-14T12:53:19+01:00",
    "date": "2026-07-14T12:53:19+01:00",
    "ocid": "ocds-h6vhtk-06cab6",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-CHC-8181",
            "name": "Citizen Housing Group Ltd",
            "identifier": {
                "scheme": "GB-CHC",
                "id": "8181"
            },
            "address": {
                "streetAddress": "4040 Lakeside",
                "locality": "Birmingham",
                "postalCode": "B377YN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG32"
            },
            "contactPoint": {
                "email": "Procurement@citizenhousing.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-CHC-8181",
        "name": "Citizen Housing Group Ltd"
    },
    "tender": {
        "id": "2025 - 1080",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "2025 - 1080 - Fuel Cards, Electric Vehicle Charging & Associated Services",
        "description": "Citizen Housing Group Limited is seeking to appoint a suitably qualified provider to deliver a fully integrated Fuel Card and EV Charging Services contract to support its operational fleet across the West Midlands. The requirement includes multi-brand fuel card provision for diesel, petrol and AdBlue purchases using a transparent Platts+ pricing model; automated home EV charging reimbursement for company van drivers based on actual household energy tariffs; public EV charging access through a single card and/or app; consolidated HMRC-compliant invoicing; management information and carbon reporting; fraud prevention controls; account management; mobilisation support; and scalable service delivery as Citizen's electric vehicle fleet grows over the contract term. The procurement will be conducted under a Competitive Flexible Procedure in accordance with the Procurement Act 2023 To express an interest in this project please follow the link below which will take you directly to Citizen's E-Procurement Portal; https://in-tendhost.co.uk/citizenhousing/aspx/Home You will be required to register if you have not already done so previously, and be logged in to be able to download the tender documents.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "09000000",
                        "description": "Petroleum products, fuel, electricity and other sources of energy"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09100000",
                        "description": "Fuels"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09134200",
                        "description": "Diesel fuel"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09134210",
                        "description": "Diesel fuel (0,2)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09134220",
                        "description": "Diesel fuel (EN 590)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30163100",
                        "description": "Agency fuel cards"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31158100",
                        "description": "Battery chargers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34144900",
                        "description": "Electric vehicles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG33",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 7200000,
            "amount": 6000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Tender is being conducted via three seperate stages, as follows: Stage 1 - Conditions of Participation Tenderers complete the Procurement Specific Questionnaire (Annex 1 of the ITT), and submit the ITT. Assessed on a pass/fail basis. Tenderers that pass are invited to Stage 2. Stage 2 - Quality and Pricing Submissions Shortlisted Tenderers submit written quality responses (including EV charging capability), a completed Pricing Schedule (Annex 2 of the ITT) and a Social Value Delivery Plan (Document 3). Submissions will be evaluated using the Most Advantageous Tender / PQP methodology set out in Section 6 of the ITT. Stage 3 - Negotiation (if applicable) Where Citizen elects to hold a negotiation stage, shortlisted Tenderers may be invited to discuss service delivery, contractual commitments, deliverables and implementation arrangements, and may submit a Best and Final Offer (BAFO). Citizen reserves the right not to run Stage 3 where a clear Most Advantageous Tender is identified following Stage 2."
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "The tender documents for this opportunity are available, free of charge, via Citizen's E-Procurement Platform. A link to the platform is included below: https://in-tendhost.co.uk/citizenhousing/aspx/home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-08-11T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-08-04T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-11-09T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 7200000,
                    "amount": 6000000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "The procurement will be evaluated utilising the Price Per Quality Point Methodology, to ensure tenderers are evaluated fairly, and in accordance with the requirements set out within the ITT.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Total Quality Points Achievable: 170",
                            "description": "There are 13 quality questions in total. Each question is individually weighted, and the maximum available score is 170 points. Social Value accounts for 30 of the available points."
                        },
                        {
                            "type": "cost",
                            "name": "Cost will be assessed to identify the overall Price Per Quality Point Score.",
                            "description": "Cost submissions do not hold their own individual weighting, however they will be utilised to calculate tenderers final Price Per Quality Point Score."
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-11-09T00:00:00+00:00",
                    "endDate": "2030-11-08T23:59:59+00:00",
                    "maxExtentDate": "2036-10-21T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for an initial period of four (4) years, with optional extensions of two (2) years each up to a maximum total term of ten (10) years (+2, +2, +2). Extensions are subject to satisfactory performance, and Citizen's requirements of this service."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "066160-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/066160-2026",
                "datePublished": "2026-07-14T12:53:19+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2026-08-17T23:59:59+01:00"
                }
            ]
        },
        "riskDetails": "Inability to operate a Platts+ pricing model Shortage of Fuel supply Unknown demand of EV fleet, including charging capabilities"
    },
    "language": "en"
}