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Legal Services Case Management System - RFI

Scottish Police Authority

This public procurement record has 1 release in its history.

Planning

17 Aug 2026 at 11:38

Planning Notice
Summary of the contracting process

The Scottish Police Authority is exploring a case management system for legal services. The requirement covers a system for managing legal cases and associated documents, including document management software and potentially software development or configuration services. It also relates to legal documentation and certification services. The procurement is for services, with activity expected to be delivered in Scotland. The system is intended to support the Authority’s legal case management needs, and the market exercise is designed to identify suitable systems and potential procurement options. This may suit technology suppliers with an established case management or document management platform, as well as providers able to adapt, implement or support such systems for a public-sector legal environment.

This procurement is at the planning stage and is currently a Request for Information, not an invitation to tender. The Scottish Police Authority expects to use the responses to inform, engage and gather market information before deciding its procurement options. Suppliers are asked to complete the RFI checklist and information document and return it by midday on 9 September 2026. The buyer’s expected date for a subsequent notice is 21 December 2026. The requirement is presented as one planned lot for a case management system. The estimated value, contract duration, procurement procedure and evaluation criteria have not been settled in this planning exercise. The process is covered by the Government Procurement Agreement.

This market exercise is relevant to suppliers offering legal case management, document management or related workflow systems, particularly those able to describe an existing product and how it could fulfil the Scottish Police Authority’s requirement. It may also suit software developers, system integrators and implementation partners that can configure, develop or support a case management platform, alongside providers of legal documentation and certification services. The buyer is seeking practical information on suitable systems and potential procurement approaches, so respondents should be ready to explain their system’s capabilities, fit for legal casework, document handling functions, implementation model and support arrangements. Suppliers can use the RFI to shape the Authority’s understanding before a future procurement reaches the market.

How relevant is this notice?

Notice Information

Notice Title

Legal Services Case Management System - RFI

Notice Description

This Request for Information is being issued to inform, engage and gather information from the market for potential procurement options related to the provision of a case management system.

Lot Information

Lot 1

The provision of a Case management System. Additional information: This is a request for information only. Full details are given in attached documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e578
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078041-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48311100 - Document management system

72212311 - Document management software development services

72512000 - Document management services

79130000 - Legal documentation and certification services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
21 Dec 20264 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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