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Communications and Digital Data Exploitation Solution

The Police & Crime Commissioner for Sussex

This public procurement record has 3 releases in its history.

Award

09 Oct 2026 at 14:52

UK6 - Contract Award Notice
Tender

25 Aug 2026 at 15:36

UK4 - Tender Notice
Planning

25 Aug 2026 at 14:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police & Crime Commissioner for Sussex, acting on behalf of the Police and Crime Commissioner for Surrey, procured a communications and digital data exploitation solution. The requirement covers software and related IT services for exploiting digital data, supporting police and public-safety work. It was tendered as a single package rather than divided into lots. Delivery is in the Sussex and Surrey area of south-east England. The solution is intended to meet the authorities’ operational needs, with provision to adjust the number of user licences as required. The requirement combines a technology product with implementation and associated services, so it is relevant to suppliers able to provide and support a specialist digital investigation or data-exploitation system for police users.

The procurement is complete and has been awarded through an open procedure. Forensic Analytics was selected following evaluation; one bid was received. The award decision was dated 9 October 2026. The award value is £2,952,627.54. The contract is scheduled to run from 1 December 2026 to 30 November 2029, with five optional 12-month extensions, allowing it to continue to 30 November 2034. The authority can also increase or decrease licences as needed. Evaluation weighted technical functional and non-functional requirements at 10%, quality responses at 45%, price at 40%, and social value at 5%. The original tender closed on 21 September 2026, and clarification questions were due by 5 September 2026.

This award shows demand from Sussex and Surrey police commissioners for a specialist communications and digital data exploitation platform, bought through an open competition as a combined software and IT services package. A credible competitor when this requirement returns would need to demonstrate that its system meets both functional and non-functional needs, alongside strong evidence addressing the buyer’s quality questions. The pricing response matters, but quality and technical capability together carried greater weight than price alone; social value also formed part of assessment. Suppliers should be able to implement a police-ready solution and accommodate changes in licence numbers as operational demand shifts. The single-package scope favours providers able to deliver the system and associated services together, or partnerships that can present a coherent, supported solution.

How relevant is this notice?

Notice Information

Notice Title

Communications and Digital Data Exploitation Solution

Notice Description

An Invitation to Tender ("ITT") was by The Police and Crime Commissioner for Sussex, acting also on behalf of the Police and Crime Commissioner for Surrey, to award a Contract for the provision of Communication and Digital Data Exploitation Solution. The Requirement were tendered as a Single Lot. Following an evaluation in line with the process as set out within the ITT documentation, an award decision has been made and a 3 year contract with the option to extend by a further 5 x 12 month intervals will be awarded. Values listed in this contract is based on current known requirements, and presume a % increase for any extensions undertaken. The value listed in this notice assumes all extensions are undertaken so a full 8 year contract undertaken,

Planning Information

The Authority undertook preliminary market engagement with its incumbent provider and an additional supplier operating within the market to gain a better understanding of the functionality, capabilities, and indicative pricing of solutions currently available. Engagement was conducted through direct discussions with the identified suppliers, selected on the basis of the Authority's existing market knowledge and understanding of its requirements. The engagement sought to assess the extent to which available solutions could meet the Authority's requirements and to inform the Authority's procurement strategy. The incumbent solution was already known to meet the Authority's requirements. The alternative supplier's solution was tested and evaluated to determine its suitability and to assess whether there was sufficient market capability to support a competitive procurement process. Testing and evaluation of the alternative solution were completed on 17 July 2026, the outcome of which confirmed the appropriateness of proceeding with a competitive procurement procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ebb0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095743-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

CPV Codes

48900000 - Miscellaneous software package and computer systems

72222300 - Information technology services

75240000 - Public security, law and order services

Notice Value(s)

Tender Value
£2,374,000 £1M-£10M
Lots Value
£2,374,000 £1M-£10M
Awards Value
£2,952,627 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20262 weeks ago
Submission Deadline
21 Sep 2026Expired
Future Notice Date
Not specified
Award Date
9 Oct 20262 weeks ago
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
2029-01-25

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police & Crime Commissioner for Sussex
Additional Buyers

The Police and Crime Commissioner for Surrey

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 2FZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

Forensic Analytics

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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