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Communications and Digital Data Exploitation Solution

The Police & Crime Commissioner for Sussex

This public procurement record has 2 releases in its history.

Tender

25 Aug 2026 at 15:36

UK4 - Tender Notice
Planning

25 Aug 2026 at 14:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Sussex, acting for Sussex and Surrey, is procuring a communications and digital data exploitation solution for policing and public safety. The requirement covers software and computer systems, information technology services, and public security or law-and-order operations. It is intended to support communications data analysis and digital data exploitation by the two police and crime commissioners. Delivery is in the UKJ2 area, covering Surrey, East Sussex and West Sussex. The procurement is a single-lot requirement and names both the Police and Crime Commissioner for Sussex and the Police and Crime Commissioner for Surrey as organisations able to use the resulting contract.

The process reached tender: the authorities invited offers through an open procedure. Questions could be submitted until 5 September 2026 at 12:00, and bids were due by 21 September 2026 at 12:00. The intended award decision date is 12 October 2026, with the contract scheduled to run from 1 December 2026 to 30 November 2029. Five optional 12-month extensions could extend the maximum period to 30 November 2034. The estimated value is £2,374,000 excluding VAT, or £2,848,800 including VAT, covering the extensions. Evaluation is based on technical criteria at 10%, quality at 45%, price at 40% and social value at 5%.

This opportunity suits established suppliers of communications-data analysis, digital investigation and policing technology platforms, together with businesses able to provide associated information technology services. The successful solution must already be the principal communications data analysis solution for at least 12 UK law enforcement organisations, representing 20% of the 60 organisations identified by the authorities. Bidders therefore need substantial proven deployment experience across UK law enforcement, with evidence that their platform can meet functional and non-functional requirements at operational scale. They should also be able to respond strongly to detailed quality questions, provide a clear commercial pricing model, and offer credible social value commitments. Suppliers must be capable of implementing the solution within a tight timeframe and accommodating changes in user numbers.

How relevant is this notice?

Notice Information

Notice Title

Communications and Digital Data Exploitation Solution

Notice Description

This Invitation to Tender ("ITT") has been issued by The Police and Crime Commissioner for Sussex, acting also on behalf of the Police and Crime Commissioner for Surrey, who are seeking to award a Contract for the provision of Communication and Digital Data Exploitation Solution. The Requirement will be tendered as a Single Lot. The Contract Term shall be for a period of 3 years with the option to extend by a further 5 x 12-month extensions at the discretion of the Authority. The organisations that will be named on this Contract are: The Police and Crime Commissioner for Sussex The Police and Crime Commissioner for Surrey The anticipated commencement date of the Contract] is 1st December 2026. Any changes to this commencement date will be communicated to all bidders through the contracting authority's e-Procurement Portal It is a mandatory requirement that the successful solution is currently the principal communications data analysis solution for at least 12 UK law enforcement organisations (representing 20% of the 60 organisations comprising 45 territorial police forces, BTP, MOD Police, Civil Nuclear Constabulary, 9 ROCUs, the NCA, the TOEX network, and Counter-Terrorism Policing) Values stated in this notice include the 5 years of extensions based on the current understanding of the budget available.

Planning Information

The Authority undertook preliminary market engagement with its incumbent provider and an additional supplier operating within the market to gain a better understanding of the functionality, capabilities, and indicative pricing of solutions currently available. Engagement was conducted through direct discussions with the identified suppliers, selected on the basis of the Authority's existing market knowledge and understanding of its requirements. The engagement sought to assess the extent to which available solutions could meet the Authority's requirements and to inform the Authority's procurement strategy. The incumbent solution was already known to meet the Authority's requirements. The alternative supplier's solution was tested and evaluated to determine its suitability and to assess whether there was sufficient market capability to support a competitive procurement process. Testing and evaluation of the alternative solution were completed on 17 July 2026, the outcome of which confirmed the appropriateness of proceeding with a competitive procurement procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ebb0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080930-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

CPV Codes

48900000 - Miscellaneous software package and computer systems

72222300 - Information technology services

75240000 - Public security, law and order services

Notice Value(s)

Tender Value
£2,374,000 £1M-£10M
Lots Value
£2,374,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
21 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
2029-01-25

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police & Crime Commissioner for Sussex
Additional Buyers

The Police and Crime Commissioner for Surrey

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUILDFORD
Postcode
BN7 2FZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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