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Hybrid Mail

Rochford District Council

This public procurement record has 1 release in its history.

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03 Sep 2026 at 13:39

UK7 - Contract Details Notice
Summary of the contracting process

Rochford District Council is procuring hybrid mail services: printing documents, preparing mail, delivering letters and supporting electronic mail software. The requirement combines digital and physical communications rather than a single postal or printing service. It is classified as a services contract and covers activity in the United Kingdom. Suppliers would need to provide an integrated service capable of receiving or handling electronic mail content, producing printed correspondence, and arranging postal delivery to recipients. This may suit managed print, transactional mail, hybrid mail, document production and postal fulfilment providers, particularly those able to link digital workflows with secure, reliable physical distribution. The buyer is Rochford District Council, a sub-central public authority.

The procurement has been awarded and the tender is complete. DATAGRAPHIC LIMITED was selected for the single lot. The contract was signed on 1 July 2026 and runs from 1 October 2026 to 30 September 2027. Its value is £43,660.08 excluding VAT, or £52,392.10 including VAT. Rochford District Council used a direct award below the applicable threshold without competition. The published information does not set out an evaluation scoring basis; the award therefore records the selected supplier and the completed outcome rather than a competitive tender assessment. The contract is active, as is the award. This is a relatively focused requirement for a defined hybrid mail service combining software, printing and postal delivery.

This award demonstrates that Rochford District Council buys an end-to-end hybrid mail capability, not isolated printing or ordinary courier services. A credible future competitor would need to show reliable production of council correspondence, integration between electronic workflows and print operations, and dependable letter delivery. Operational capacity should cover recurring transactional volumes, accurate address and document handling, quality control, data security and continuity of service. Experience delivering similar public-sector or regulated communications would strengthen a supplier’s position, especially where sensitive personal or service information is processed. Providers with established print-and-mail infrastructure, postal fulfilment arrangements and software integration capability are better placed than firms offering only one part of the chain. The selected SME also indicates that a specialist supplier can meet this requirement.

How relevant is this notice?

Notice Information

Notice Title

Hybrid Mail

Notice Description

Mail, service

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f150
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083480-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48223000 - Electronic mail software package

64112000 - Postal services related to letters

64121100 - Mail delivery services

79810000 - Printing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£43,660 Under £100K

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Rochford District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
8 ROCHE CL
Postcode
SS4 1PX
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH37 Essex Thames Gateway
Delivery Location
Not specified
Local Authority
Rochford
Electoral Ward
Roche South
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

DATAGRAPHIC LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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