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CSSD Track and Trace system

Guy's and St Thomas' NHS Foundation Trust

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 17:51

UK4 - Tender Notice
Summary of the contracting process

Guy’s and St Thomas’ NHS Foundation Trust is procuring a track-and-trace system for its Central Sterile Services Department (CSSD). The requirement covers surgical tracking and tracing, supporting IT software and database services. The system is intended to track sterile services activity and provide the associated software and data capability for the Trust’s operations in London. This is a service contract rather than a supply-only purchase, so relevant providers are likely to include specialist medical-device, surgical instrument or sterile-services tracking suppliers, together with software and database service providers able to deliver an integrated solution. The procurement is led by Guy’s and St Thomas’ NHS Foundation Trust, a public sector healthcare organisation.

The procurement has reached tender: the Trust invited offers through an open procedure. The deadline for both enquiries and tender submissions was 5 October 2026 at 12:00 noon. The contract is scheduled to run from 1 April 2027 to 31 March 2032, with two optional 12-month extensions, giving a maximum possible end date of 31 March 2033. Its estimated value is £250,000 excluding VAT and £300,000 including VAT. The Trust expected to complete its award decision by 23 November 2026. There is one lot. Tenders are evaluated on quality and cost using a 0–4 scoring matrix: quality carries 70% of the weighting and cost carries 30%. Electronic submission in English is permitted.

This opportunity suits suppliers with proven experience of delivering sterile-services, surgical-instrument or healthcare tracking systems, particularly solutions that combine physical traceability with reliable software and database services. The evaluation places greater emphasis on quality than cost, so bidders need to show clearly how their proposed system and service meet the specification, supported by detailed evidence of relevant experience. The buyer’s scoring guidance indicates that responses should address every part of the questions with clear, relevant detail and give confidence that the services can be delivered in compliance with the specification. Businesses able to provide an integrated track-and-trace service, explain implementation and operational capability, and demonstrate comparable delivery experience are well placed to compete.

How relevant is this notice?

Notice Information

Notice Title

CSSD Track and Trace system

Notice Description

Track and trace system for sterile services department

Lot Information

Lot 1

Options: 2 x 12 month options to extend

Renewal: 2 x 12 month options to extend

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f2dd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084134-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

33169500 - Surgical tracking and tracing systems

48517000 - IT software package

72320000 - Database services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
2026-11-13

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Guy's and St Thomas' NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 9RT
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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