Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Committee Livestreaming

Dumfries and Galloway Council

This public procurement record has 1 release in its history.

Tender

07 Sep 2026 at 14:17

Tender Notice
Summary of the contracting process

Dumfries and Galloway Council is procuring a single supplier to provide livestreaming and audio-visual services for Council and committee meetings. The work includes supporting hybrid meetings, where participants attend in person or through Microsoft Teams, and livestreaming proceedings on the council’s YouTube channel. The service is intended to improve public access to meetings and support openness with stakeholders. The supplier must attend meetings in person and provide the associated audio-visual, recording and sound services. The main service category is repair and maintenance of audio-visual and optical equipment (CPV 50340000), with related requirements covering audio-visual equipment, video recording and reproducing equipment, audio-visual materials, audio cards, attendance recording systems and sound recordings. Delivery is in Dumfries and Galloway.

The procurement has reached tender: the council invited offers through an open procedure. Bids were to be submitted electronically in English by 7 October 2026 at 12:00, with bid opening and the evaluation period starting at that time. The contract is estimated to run for 1,080 days, with one optional 12-month extension at the council’s discretion. The estimated value is £376,000. There is one lot and variant bids are not allowed. Evaluation gives 40% to price and 60% to quality: delivery of services 60, continuity of services 30, Fair Work First 5 and community benefits 5. Bids must remain valid for 120 days. Electronic ordering and payment apply, while electronic invoicing is allowed.

This opportunity suits an audio-visual production or technical services supplier able to deliver reliable livestreaming and meeting support for public-sector events. Relevant capability includes configuring, operating and maintaining audio, video, recording and streaming equipment; supporting Microsoft Teams and YouTube broadcasts; and providing dependable continuity across Council and committee meetings. The successful supplier will need staff who can attend meetings in person, and bidders must provide the names and professional qualifications of the staff assigned to the work. Strong service delivery and continuity arrangements will be important because quality accounts for most of the evaluation. Suppliers should also be able to address Fair Work First requirements and offer community benefits as part of their bid. The requirement is for one supplier with sufficient operational capacity to cover meetings across Dumfries and Galloway.

How relevant is this notice?

Notice Information

Notice Title

Committee Livestreaming

Notice Description

Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio visual services, primarily to Council/Committee meetings. These meetings are open to the public and livestreaming further enables accessibility, thus enhancing our openness with stakeholders. Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful supplier will be expected to attend meetings in person.

Lot Information

Lot 1

Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio visual services, primarily to Council/Committee meetings. These meetings are open to the public and livestreaming further enables accessibility, thus enhancing our openness with stakeholders. Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful supplier will be expected to attend meetings in person.

Renewal: 1 x 12 month extension at councils discretion

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f396
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084457-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

30237136 - Audio cards

31711310 - System for recording attendance

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

32333000 - Video recording or reproducing apparatus

32353000 - Sound recordings

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
£376,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
7 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dumfries and Galloway Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...