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Transport for Wales and Transport for Wales Rail - Public Transport Summit 2027

Transport for Wales (TFW) and Transport for Wales Rail (TfWRL)

This public procurement record has 1 release in its history.

Planning

08 Sep 2026 at 13:09

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport for Wales and Transport for Wales Rail are planning the Public Transport Summit 2027, a public transport industry event at Swansea Arena. The summit will bring together transport leaders, policymakers, industry experts and wider stakeholders to discuss the future of public transport across Wales and the Borders. Its programme is expected to include panel discussions, keynote speeches, workshops, networking, exhibition space and an innovation area. Participation routes include sponsorship, exhibition, innovation participation and attendance. The subject covers public transport, transport infrastructure, connectivity, bus franchising, investment, safety, accessibility, inclusion, sustainability and innovation. The event is intended to support collaboration between the public, private and third sectors and to encourage integrated transport development and wider economic and social benefits for communities.

This is a planning-stage market engagement exercise, not a procurement or call for competition. Transport for Wales expects to use responses to plan event capacity, allocate sponsorship and attendance opportunities fairly, and identify organisations for follow-up. Expressions of interest are requested by 20 October 2026, with the buyer's next notice currently expected by 31 December 2026. The planned participation period runs from 1 February to 18 June 2027, with the summit taking place on 16–17 June 2027. Indicative participation prices are approximately £40,000–£50,000 for a headline partner, £20,000–£25,000 for each official partner, £7,500 for an exhibitor, £3,000–£5,000 for a supporter, £1,500–£2,000 for an Innovation Lab participant, £10,000–£15,000 for a VIP dinner sponsor, and £5,000 for welcome drinks sponsorship. Two-day attendance is priced at £300 for private-sector organisations and £240 for public-sector organisations.

The engagement will suit organisations connected with transport or the summit themes, particularly businesses able to sponsor, exhibit, demonstrate innovation, contribute to workshops or provide industry expertise. Potentially relevant capabilities include public transport operations and services, transport equipment, infrastructure and construction, engineering and inspection, telecommunications networks and equipment, research and development, consultancy, and supporting transport services. Suppliers with experience in connectivity, bus franchising, future investment, accessible and inclusive transport, safety, sustainability or transport innovation should be well placed to shape the event and present their work. Small and medium-sized enterprises and voluntary, community and social enterprise organisations are explicitly considered suitable. VCSE organisations can seek free attendance tickets by confirming their eligibility in their response. Participation should be treated as preparation and market engagement rather than a bid for contract award.

How relevant is this notice?

Notice Information

Notice Title

Transport for Wales and Transport for Wales Rail - Public Transport Summit 2027

Notice Description

Transport for Wales and Transport for Wales Rail is seeking expressions of interest from organisations wishing to participate in the Public Transport Summit 2027 at Swansea Arena on 16-17 June 2027. Opportunities include sponsorship, exhibition space, innovation participation and attendance. This is a market engagement exercise only and not a procurement or call for competition. 1. Overview Transport for Wales (TfW) is undertaking a market engagement exercise to invite expressions of interest from organisations wishing to participate in the TfW Public Transport Summit 2027 Taking place on: Date: 16-17 June 2027 Venue: Swansea Arena This notice is issued to ensure an open, fair and transparent approach to engaging the transport market and wider stakeholders. This is not a procurement exercise and does not constitute a call for competition. It is a pre-market engagement activity only, intended to inform event planning and gauge interest in participation. 2. Background Following the success of the inaugural Public Transport Summit held in Wrexham, Transport for Wales is pleased to confirm that the Summit will return in June 2027. The Summit will bring together transport leaders, policymakers, industry experts, and stakeholders to engage in strategic discussions on the future of public transport across Wales and the Borders. The event will focus on: * Connecting ideas * Moving people and communities * Shaping the future of public transport Transport for Wales is continuing to transform public transport services and infrastructure. The Summit provides a platform to build on this momentum and support future investment, integration and innovation across the network. 3. Purpose of the Summit The Summit will provide an opportunity for the public, private and third sectors to: * Collaborate on the future of transport in Wales and the Borders * Share strategic visions and priorities * Support integrated transport development * Drive wider economic and social impact for communities The event will include: * Themed panel discussions * Keynote speeches * Workshops * Exhibition and innovation space * Networking opportunities 4. Summit Themes The 2027 Summit will focus on the following key themes: * Connectivity - Building economic and social impact through connectivity * Integration - Bus franchising * Future Investment * Safety, accessibility and inclusion * Sustainability and innovation. Opportunities for Participation TfW is seeking expressions of interest across the following participation and sponsorship categories: Sponsorship Categories * Headline Partner - 1 partner (~PS40k-50k) * Official Partners - 5 partners (~PS20k-25k each), aligned to Summit themes * Official Exhibitors - c.12 organisations (~PS7.5k each) * Official Supporters - c.10 organisations (~PS3k-5k each) * Innovation Lab Participants - c.12 organisations (~PS1.5k-2k each) * VIP Dinner Sponsor - 1 partner (~PS10k-15k) * Welcome Drinks Sponsor - 1 partner (~PS5k) * Ticket Only Attendance - 2 days (~PS300 Private Sector PS240 Public Sector) VCSE Participation Transport for Wales is committed to inclusive participation and intends to offer: * An allocated amount of free tickets for VCSE (Voluntary, Community and Social Enterprise) organisations to attend Organisations requesting a free place must: * Confirm their VCSE status as part of their response

Planning Information

How to Register Interest:- Organisations interested in participating are invited to register their interest by emailing: supplychain@tfw.wales Please include the following information: Organisation name Contact details (name, email, phone) Area(s) of interest: Sponsorship (specify category) Exhibition Attendance only If seeking a free VCSE ticket, confirmation of VCSE eligibility Brief summary of your organisation's relevance to transport or the Summit themes Please respond by 20th October 2026 Next Steps:- Responses will be used to: Inform event planning and capacity; Support fair and transparent allocation of sponsorship and attendance opportunities; Enable targeted follow-up with interested organisations Submission of an expression of interest: Does not guarantee participation Does not create any contractual rights Transport for Wales may contact respondents to provide further information or discuss opportunities. Transparency Statement:- The publication of this notice ensures that: The opportunity is open to the market All interested organisations have equal opportunity to participate

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f478
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084867-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

34 - Transport equipment and auxiliary products to transportation

45 - Construction work

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

71 - Architectural, construction, engineering and inspection services

73 - Research and development services and related consultancy services

CPV Codes

32412100 - Telecommunications network

32500000 - Telecommunications equipment and supplies

34000000 - Transport equipment and auxiliary products to transportation

45000000 - Construction work

60000000 - Transport services (excl. Waste transport)

63000000 - Supporting and auxiliary transport services; travel agencies services

71000000 - Architectural, construction, engineering and inspection services

73000000 - Research and development services and related consultancy services

Notice Value(s)

Tender Value
£250 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
31 Dec 20264 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 18 Jun 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales (TFW) and Transport for Wales Rail (TfWRL)
Additional Buyers

Transport for Wales Rail Limited (Utility Buyer)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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