Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Exclusive AV partner for Level 4 & 5 Illuminate event space at the Science Museum

Science Museum Group

This public procurement record has 1 release in its history.

Tender

10 Sep 2026 at 12:20

UK4 - Tender Notice
Summary of the contracting process

The Science Museum Group is seeking an exclusive audio-visual partner for Illuminate, its dedicated event space across levels 4 and 5 of the Science Museum in London. The requirement covers audio-visual equipment and related repair and maintenance services, supporting the space’s event programme. The partner is expected to work with the existing technical installation, which was designed with a previous exclusive AV partner and includes in-house equipment and infrastructure for most event requirements. Additional equipment and specialist solutions may need to be integrated where required. This is a services contract for suppliers able to provide event-focused AV support, equipment provision, technical design and ongoing maintenance within a major museum venue.

The procurement has reached tender: the buyer invited suppliers to submit offers through a selective Competitive Flexible Procedure under the Procurement Act 2023. Suppliers must submit the Preliminary Selection Questionnaire by 5:00pm UK time on 8 October 2026; enquiries close at 5:00pm on 1 October 2026. Up to five compliant, highest-scoring suppliers will be shortlisted for the Invitation to Tender, which is scheduled from 26 October to 5:00pm on 25 November 2026. Responses must be submitted electronically through the Science Museum Group procurement portal and signed by an authorised representative. The estimated value is £6.9 million excluding VAT, or £8.28 million including VAT. The contract is planned for 1 July 2027 to 30 June 2031, with an option to extend by up to two years. Award is due by 7 January 2027. Evaluation is weighted 75% quality and 25% financial offer.

This opportunity suits an established AV production, systems integration or technical events supplier with the resources to act as an exclusive partner for a substantial museum event venue. Relevant capability includes designing or adapting audio-visual systems, supplying and maintaining equipment, supporting varied live events, and integrating additional equipment or specialist solutions into an existing infrastructure. The buyer’s description indicates that the venue already has a comprehensive in-house technical offering, so bidders should be able to work confidently with installed systems rather than provide only stand-alone hire equipment. Suppliers should also be able to demonstrate the operational capacity, technical expertise and service resilience needed for sustained support across a high-profile London venue.

How relevant is this notice?

Notice Information

Notice Title

Exclusive AV partner for Level 4 & 5 Illuminate event space at the Science Museum

Notice Description

Our dedicated and award-winning event space Illuminate on levels 4 & 5 of the Science Museum - Illuminate - Hire The Science Museum opened its doors for our first event in January 2019. In the build period up to that time, and ever since, we have partnered with an exclusive AV Partner who, from a purely audio-visual perspective, assisted in the design of the space and invested significantly in equipment and infrastructure, resulting in a comprehensive in-house technical offering that meets the vast majority of event requirements while providing an ideal platform upon which additional equipment and specialist solutions can be seamlessly integrated when required.

Lot Information

Lot 1

Renewal: The Agreement is intended to run for a period of 4 years with the option to extend for up to 2 additional years at SMG's sole discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f6bc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085840-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
£6,900,000 £1M-£10M
Lots Value
£6,900,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2031 4-5 years
Recurrence
2032-12-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Science Museum Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW7 2DD
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Kensington and Chelsea
Electoral Ward
Brompton & Hans Town
Westminster Constituency
Kensington and Bayswater

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...