Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

PDSE Patient Record Management Solution

UNIVERSITY OF PLYMOUTH

This public procurement record has 1 release in its history.

Tender

15 Sep 2026 at 17:32

UK4 - Tender Notice
Summary of the contracting process

The University of Plymouth is seeking a patient record management solution for Peninsular Dental School CIC, its wholly owned subsidiary. The requirement covers the full solution rather than software alone: licensing, transition, data migration, user training and professional services. The system is intended for patient administration and dental practice management, with related education, information management and IT support functions. Delivery is in Plymouth, Devon, for the university’s dental school operation. The procurement combines goods and services and suits suppliers providing medical or dental software, patient-record platforms, configurable information systems and associated implementation support. Suppliers should be able to provide an established, configurable product that can be adapted to the school’s requirements, rather than developing a bespoke system uniquely for this contract.

The procurement has reached tender: the University of Plymouth invited offers through an open procedure. It is a single-lot opportunity, with electronic submission allowed in English. Bidders could ask questions until 30 September 2026 at 13:00, and offers were due by 20 October 2026 at 16:00. The planned contract starts on 1 March 2027 and runs to 29 February 2032, with renewal options allowing either a single 10-year agreement or a five-year term plus two one-year extensions; the maximum stated end date is 29 February 2036. The estimated value is £890,000 excluding VAT, or £1,068,000 including VAT. Award evaluation is weighted 70% to quality and 30% to price, with the award decision period ending on 25 January 2027.

This opportunity suits established patient-record, dental practice management and medical software suppliers that can deliver implementation as well as ongoing platform capability. The solution must be configurable and existing, not a newly created bespoke system, and must meet the mandatory requirements in Schedule A. Suppliers must demonstrate appropriate financial standing, assessed through Creditsafe, and hold Cyber Essentials, ISO 27001 or SOC accreditation, or an equivalent standard meeting or exceeding the requirement. The product must also appear on the NHS Business Services Authority certified dental practice management software systems list. Relevant bidders are therefore likely to combine software licensing, data migration, transition planning, training, professional services and system support, with sufficient organisational capacity to serve a dental education and clinical environment.

How relevant is this notice?

Notice Information

Notice Title

PDSE Patient Record Management Solution

Notice Description

Procurement of a patient record management solution for Peninsular Dental School CIC ( a wholly owned subsidiary of University of Plymouth) This opportunity is for all elements of the solution including licencing, transition, migration, training and professional services for a 5 + 2 year period

Lot Information

Lot LOT-0000

Renewal: options to award single 10 year agreement or 5 year plus 2 one year extensions dependent on MAT

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06fa90
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087510-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

85 - Health and social work services

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48180000 - Medical software package

48190000 - Educational software package

48218000 - License management software package

48219300 - Administration software package

48780000 - System, storage and content management software package

48814200 - Patient-administration system

72000000 - IT services: consulting, software development, Internet and support

85130000 - Dental practice and related services

Notice Value(s)

Tender Value
£890,000 £500K-£1M
Lots Value
£890,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 2026Today
Submission Deadline
20 Oct 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 29 Feb 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF PLYMOUTH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PLYMOUTH, DEVON
Postcode
PL4 8AA
Postcode Area
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK41 Plymouth
Local Authority
Plymouth
Electoral Ward
Drake
Westminster Constituency
Plymouth Sutton and Devonport

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...