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AP26089 - Security Systems RSM Contract

Arc Property Services Partnership Limited

This public procurement record has 1 release in its history.

Planning

24 Sep 2026 at 13:29

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Arc Property Services Partnership Limited intends to procure a single-supplier service contract to maintain security systems across its managed property portfolio and projects, including properties managed for Nottinghamshire County Council. The work covers planned servicing and preventative maintenance, reactive repairs, fault rectification and round-the-clock emergency breakdown response. Systems include CCTV, access control and electronic door entry. The scope may also include inspections, testing, certification and reporting, plus installation, replacement or upgrades for maintenance, construction and refurbishment projects. The premises are primarily in Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire. This is specialist security systems maintenance and installation work for public-sector buildings, combining ongoing service delivery with the ability to undertake project-related works.

The process is at planning: the buyer is conducting voluntary preliminary market engagement before starting a formal procurement. It expects to use the Competitive Flexible Procedure, with a selection stage followed by an invitation to tender, subject to change after engagement and approvals. The anticipated contract start is April 2027; the lot dates give a start of 1 May 2027 and an initial end of 31 March 2029, with extension options potentially taking the term to 31 March 2033. The estimated value is £1 million excluding VAT (£1.2 million including VAT). The buyer plans to seek market feedback on contract structure, 24/7 emergency provision, standards and certifications, supply-chain resilience, engineer availability and SME access. The engagement milestone is scheduled for 11 October 2026; a future procurement notice is anticipated by 18 October 2026.

The work is suited to security-system specialists able to service and repair CCTV, access-control and electronic door-entry equipment in public-sector environments. Suppliers should consider whether they can provide skilled engineers and resilient supply chains, including capacity for emergency response at any time of day, every day of the year, alongside planned maintenance and project installation or replacement work. Requirements under consideration include Central Digital Platform registration, suitable employers’, public liability and professional indemnity insurance, and health and safety accreditation such as CHAS or equivalent SSIP certification. The buyer is also considering ECA membership, NICEIC registration or equivalent, and third-party system certification from a UKAS-accredited body, such as NSI Gold, SSAIB or NSI Systems Silver. Enhanced DBS clearance may be required for site staff. The buyer confirms expectations around Real Living Wage, social value and carbon reduction, and welcomes SME and regional supplier input.

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Notice Information

Notice Title

AP26089 - Security Systems RSM Contract

Notice Description

Arc Property Services Partnership Limited (the Client) is publishing this Preliminary Market Engagement Notice (UK2) in accordance with the Procurement Act 2023. The purpose of this engagement is to inform the market of an upcoming procurement opportunity and to obtain feedback from suppliers operating within the security systems sector. The information gathered will assist Arc Partnership in refining its procurement strategy, contract requirements and tender documentation before the formal procurement process commences. Participation in this engagement process is entirely voluntary. Information obtained will be used solely to support the development of the proposed procurement and will not form part of any future evaluation process. The Client intends to procure a single-supplier contract for the provision of repairs, servicing and maintenance of security systems across the property portfolio is manages on behalf of it's Customers (including Nottinghamshire County Council) and projects. The proposed contract will support the ongoing operation, compliance and maintenance of security infrastructure across a range of public sector premises located primarily within Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire. The contract is expected to commence in April 2027 and will be based upon the NEC4 Term Service Short Contract. The proposed contract term is an initial two-year period with options to extend for up to three further periods of two years, giving a maximum potential term of six years. The proposed contract is expected to include, but may not be limited to: - Planned servicing and preventative maintenance of security systems. - Reactive repairs and fault rectification. - Emergency breakdown response on a 24-hour, 365-day basis. - Maintenance and support of CCTV systems. - Maintenance and support of access control systems. - Maintenance and support of electronic door entry systems. - Associated inspections, testing, certification and reporting. - Potential installation, replacement or upgrade works where required. The Client may utilise the contract for both maintenance activities and construction or refurbishment projects requiring security system installation or replacement works. The Client currently anticipates conducting the procurement under the Competitive Flexible Procedure in accordance with the Procurement Act 2023. It is anticipated that the procurement will comprise a selection stage followed by an invitation to tender stage, although the final structure may be amended following market engagement and internal approvals. Participation in any preliminary market engagement activity will not provide any supplier with an advantage in any future procurement process. The Client will take appropriate measures to ensure compliance with the Procurement Act 2023 and the principles of transparency, equal treatment and fairness. The Client particularly welcomes engagement from SMEs, suppliers within the East Midlands Combined County Authority (EMCAA) region and specialist security system providers with experience of CCTV, access control and electronic door entry systems within public sector environments. Feedback is sought to ensure the proposed procurement structure is proportionate, accessible and capable of delivering best value throughout the contract term.

Planning Information

The Client is seeking market views on the following matters: - Appropriate contract structure and service delivery model. - Approaches to delivering 24/7 emergency support services. - Industry standards, accreditations and third-party certifications relevant to CCTV, access control and electronic door entry systems. - Supply chain resilience and availability of skilled engineers. - Any barriers that could reduce SME participation and suggestions for improving accessibility of the procurement process. The Client is considering holding one or more supplier engagement events, which may include: - One-to-one supplier discussions. - Questionnaire Responses - Written requests for information and feedback. Further details regarding engagement activities, dates and registration arrangements will be communicated separately. The Client is currently considering requirements that may include: - Registration on the Central Digital Platform. (confirmed) - Appropriate levels of employers', public liability and professional indemnity insurance. - Relevant health and safety accreditations such as CHAS or equivalent SSIP certification. (confirmed) - Membership of ECA, NICEIC registration or equivalent industry-recognised accreditation. - Third-party certification for the design, installation, maintenance and servicing of CCTV, access control and door-entry systems issued by a UKAS-accredited certification body (such as NSI Gold, SSAIB, NSI Systems Silver or equivalent). - Enhanced DBS clearance for site-based personnel where required. (confirmed) - Commitment to paying the Real Living Wage (as published by the Real Living Wage Foundation). (confirmed) - Commitment to supporting social value and carbon reduction objectives. The final Conditions of Participation and award criteria have not yet been determined and may change following market engagement. Suppliers interested in participating in the market engagement activities are encouraged to register their interest through the contact details identified within this notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077981
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090573-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

92 - Recreational, cultural and sporting services

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

32231000 - Closed-circuit television apparatus

32235000 - Closed-circuit surveillance system

35100000 - Emergency and security equipment

42961100 - Access control system

45000000 - Construction work

45300000 - Building installation work

45310000 - Electrical installation work

50000000 - Repair and maintenance services

51100000 - Installation services of electrical and mechanical equipment

92222000 - Closed circuit television services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
18 Oct 20262 weeks to go
Award Date
Not specified
Contract Period
1 May 2027 - 31 Mar 2029 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Arc Property Services Partnership Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 6BT
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLE3 South Yorkshire, TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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