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HR & Payroll System

EAST MIDLANDS EDUCATION TRUST

This public procurement record has 1 release in its history.

Planning

12 Oct 2026 at 10:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

East Midlands Education Trust (EMET), a multi-academy trust, intends to procure a modern HR and payroll system. The planned solution is expected to provide a range of functionality for the trust and its employees, supporting around 2,200 users. The requirement combines HR and payroll software with related time accounting, transaction processing and business intelligence capabilities, as well as payroll management services. Delivery is in the United Kingdom. EMET is undertaking preliminary market engagement to learn about available systems, their capabilities and development, and to refine its requirements before deciding its procurement strategy and shaping a possible tender specification.

This is at the planning stage: EMET has not issued an invitation to tender, and suppliers are being asked to contribute to market engagement rather than submit bids. The trust expects a contract period from September 2027 to August 2030, with a possible extension to August 2032. The stated estimated value is £1.2 million gross. EMET plans to gather information through an online form and may speak directly with suppliers or arrange system demonstrations; participation is voluntary. The engagement is scheduled to run until 18 December 2026. The trust has not yet settled its procurement strategy: it may use a compliant framework agreement if that offers best value. The market engagement will help it assess costs, route to market and requirements.

This preparatory engagement is most relevant to HR and payroll software providers able to offer an integrated solution for a multi-academy trust of around 2,200 users. Suppliers with relevant time accounting, transaction processing and business intelligence functions, and the capacity to provide payroll management services, can help EMET understand the market and shape its future specification. The trust is looking to learn about system capabilities and development, refine what it needs, assess the cost of solutions and identify a route to market that delivers value for the trust and its employees. Suppliers able to explain how their systems address the needs of a large education organisation, and to present or demonstrate their solutions, are well placed to contribute. There is no bid to prepare at this stage.

How relevant is this notice?

Notice Information

Notice Title

HR & Payroll System

Notice Description

EMET anticipates procuring a modern HR & Payroll solution. The proposed HR & Payroll system will require a range of functionality, organisations capable of providing a suitable system for Multi Academy Trust with approx. 2,200 users are invited to respond to this notice, to help us shape the strategy around this project. This is NOT a tender. The objective of this PME is to gather information to better understand the solutions in the market, their capabilities, developments, and how best to design and a potential tender specification to maximise value to Trust and its employees. The process will also help to identify the cost involved, the most suitable route to market (including the use of framework agreements, if we chose), to ensure overall best value.

Planning Information

EMET intends on collecting market and solution data via an online form. Suppliers can access this using the link provided below. The authority will also use this opportunity to talk to suppliers directly and/or to receive system demos. Demos, and/or meetings can be booked with the core project team via the bookings link below. Please note it is not mandatory to participate in any or all parts of this PME. The PME will be used to better understand and refine requirements before a procurement strategy can be developed. EMET reserves the right, where best value can be achieved, to use a compliant framework agreement for this procurement. PME Form Link: https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=fYBqNrSLjEiiRKmKIws-oMVIa207DmdDuvl4xrhX0lhUQ1FER0tVWkNRTlFRUFlYVVZPWFMyTEM1Qy4u Meeting Booking Link: https://bookings.cloud.microsoft/book/ProcurementProjectsEngagementBookings@emet.education/?ismsaljsauthenabled

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078553
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095930-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48217000 - Transaction-processing software package

48422000 - Software package suites

48450000 - Time accounting or human resources software package

48482000 - Business intelligence software package

79211110 - Payroll management services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2027 - 31 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST MIDLANDS EDUCATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG2 7FA
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLF East Midlands (England)
Local Authority
Rushcliffe
Electoral Ward
Lutterell
Westminster Constituency
Rushcliffe

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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