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Staging and PA events Equipment Hire

Rotherham Metropolitan Borough Council

This public procurement record has 1 release in its history.

Planning

14 Oct 2026 at 09:14

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Rotherham Borough Council is exploring the hire of event staging and public address equipment to support a varied, high-quality events programme. The requirement is for event infrastructure and related hire services, including staging and PA provision; associated classifications also cover stage construction and event services. Delivery is in the Rotherham area. The Council is using market engagement to understand the range of equipment and services currently available, and to gather supplier knowledge and data about market options. This is an early-stage intention to procure, rather than an invitation to tender. The work may suit suppliers providing event staging, sound and public-address equipment, or broader event production infrastructure.

The process is at planning and the Council is conducting preliminary market engagement before deciding its approach to the procurement. Suppliers are being asked to respond through a questionnaire on YORtender; the Council expects responses by 10 November 2026 at 17:00. This is an engagement response, not a bid deadline, and responses will not be used to select or exclude potential providers. The anticipated contract period runs from 1 October 2027 to 30 September 2031. The procurement is shown as one lot, with a planned services contract. No estimated contract value or budget is stated. The procurement procedure, final evaluation criteria and eligibility requirements have not yet been set out; the engagement is intended to inform the Council’s understanding of the market before the tender is developed.

The engagement is relevant to businesses that hire or supply staging, public-address systems and associated event infrastructure, including event-service providers able to support a varied programme. Small and medium-sized enterprises are identified as suitable for the planned lot, so smaller specialist suppliers may be well placed to contribute. At this stage, the Council is seeking market knowledge about the options and availability of staging and PA equipment hire, rather than asking suppliers to submit a priced offer or demonstrate specified accreditations. Suppliers can use the questionnaire to explain their equipment range, service capabilities and how these could support events of differing types and scale. Any costs of preparing an engagement response are borne by the supplier. Rotherham Council says engagement responses will not determine which providers can later compete.

How relevant is this notice?

Notice Information

Notice Title

Staging and PA events Equipment Hire

Notice Description

The Council is undertaking a market engagement exercise to understand the range of event infrastructure staging and PA provision currently available that could support the delivery of a diverse, high-quality events programme.

Planning Information

This notice is issued to provide information regarding a market engagement opportunity only. All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity when it becomes live your organisation will need to be registered to the portal. You can register your organisation here: https://yortender.eu-supply.com/login.asp?B=YORTENDER All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date. Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for staging and public address event equipment hire. This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide in terms of staging and public address event equipment hire. All costs associated with providing a response to the market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response. No down-selection of potential providers will take place as a consequence of any responses to this market engagement. Engagement in this Market Engagement (ME) exercise is via a questionnaire published on the tendering portal YORtender. The project reference is 100115037 All correspondence in relation to this ME will be carried out via the YORtender portal. Potential providers may raise questions or seek clarification regarding any aspect of this document at any time prior to the response deadline. Questions must be submitted using the ‘Messaging’ function on YORtender in sufficient time to allow the Council to formulate and distribute a response. Submissions to be returned via the YORtender portal by 17:00 on 10/11/2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07870f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096788-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

45237000 - Stage construction works

48952000 - Public address systems

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2027 - 1 Oct 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Rotherham Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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