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Audio visual, digital signage and visitor management system

Liverpool City Region Combined Authority

This public procurement record has 1 release in its history.

Tender

14 Oct 2026 at 10:20

UK4 - Tender Notice
Summary of the contracting process

Liverpool City Region Combined Authority is seeking one supplier to deliver an integrated audio-visual, digital signage and visitor-management solution. The requirement combines a modern, cloud-hosted system for booking meeting rooms and car parking, replacing the Authority’s existing system; new audio-visual equipment for meeting rooms across its estate, including larger ground-floor auditoriums at Mann Island headquarters; and a digital signage solution. The work is classified as services, covering equipment, software, installation and IT support. Delivery is in the United Kingdom, with the specified meeting-room equipment to serve the Authority’s estate and Mann Island headquarters.

The Authority invited offers through an open procedure, and the procurement reached the tender stage. The single lot has an estimated value of £300,000 gross. Questions were due by 11 November 2026 at 10:00 UTC, and bids by 18 November 2026 at 10:00 UTC. The planned contract period runs from 22 March 2027 to 21 March 2030, with two possible 12-month extensions and a maximum end date of 21 March 2031. The award decision was scheduled by 11 March 2027. Evaluation assigns 80% of the score to quality and 20% to price. Electronic submission is permitted, and bids are to be submitted in English.

This opportunity suits a supplier able to take single-supplier responsibility for a joined-up workplace technology deployment: cloud software for room and car-park bookings, meeting-room audio-visual equipment, digital signage, installation and continuing IT support. Suppliers will need to combine systems integration and software delivery with the practical capacity to equip meeting spaces throughout an authority’s estate, including larger auditoriums at its Liverpool headquarters. The requirement calls for a complete solution rather than a standalone product or service, so businesses with experience coordinating hardware, hosted booking systems and signage as one operational offer are well placed. Quality carries substantially more evaluation weight than price, making the strength, suitability and delivery approach of the proposed solution commercially important.

How relevant is this notice?

Notice Information

Notice Title

Audio visual, digital signage and visitor management system

Notice Description

The LCRCA require the most appropriately suited solution available to fulfil the below requirements in entirety, operated by a single supplier. A modern cloud hosted Room Desk and Car Parking booking system, to fully replace the Authority's existing solution. New meeting room audio-visual equipment across the Authority's estate, including standard meeting rooms and the larger ground floor auditoriums at Mann Island HQ. A digital signage solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078724
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096833-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

32320000 - Television and audio-visual equipment

48000000 - Software package and information systems

51000000 - Installation services (except software)

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
18 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
22 Mar 2027 - 21 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Liverpool City Region Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 1BP
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
TLD North West (England)
Local Authority
Liverpool
Electoral Ward
Waterfront South
Westminster Constituency
Liverpool Riverside

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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