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The provision of Mechanical Services for Sutton Housing Partnership on Behalf of the London Borough of Sutton.

London Borough of Sutton

This public procurement record has 1 release in its history.

Tender

21 Oct 2026 at 14:18

UK4 - Tender Notice
Summary of the contracting process

The London Borough of Sutton is seeking a service provider for domestic gas and mechanical services across Sutton Housing Partnership’s housing stock. The work covers around 5,650 gas-heated homes, plus a smaller number of properties using other heating fuels or technologies. It also includes communal and commercial heating systems, communal water tanks, and the specialist emergency gas network serving Regal Crescent. The scope combines heating and mechanical installation and repair with ongoing maintenance and heating engineering services. The service is for the borough’s housing stock and associated facilities in Sutton. The council is looking for a partner able to support residents and improve service delivery throughout the contract.

The council invited tenders through an open procedure. The procurement has reached the tender stage, with offers invited. There is one lot. The enquiry deadline set was 13 November 2026 at 12:00 UTC, and the tender submission deadline was 23 November 2026 at 12:00 UTC. The intended contract period is 8 March 2027 to 7 March 2030, with an option to extend by one year at the authority’s discretion, in consultation with Sutton Housing Partnership and the contractor. The estimated value is £12 million excluding VAT (£14.4 million including VAT). Evaluation gives quality, including social value, a 60% weighting and price 40%. Legal, financial and technical participation conditions are set out in the tender documents.

This opportunity suits providers with a proven track record delivering domestic gas and mechanical services at housing-estate scale. The supplier will need the operational capacity to maintain services across thousands of homes as well as communal and commercial heating systems, water tanks and a specialist emergency gas network. Experience spanning different heating fuels and technologies is relevant to the varied housing stock. The council also seeks resilience, a resident-focused service and a credible approach to continuous improvement from mobilisation onwards. The lot is identified as suitable for small and medium-sized businesses and voluntary, community or social enterprises, so suppliers in those categories may find the scale and scope relevant if they can meet the participation conditions. Quality and social value carry greater evaluation weight than price.

How relevant is this notice?

Notice Information

Notice Title

The provision of Mechanical Services for Sutton Housing Partnership on Behalf of the London Borough of Sutton.

Notice Description

The Authority is seeking to appoint a Service Provider to deliver a comprehensive domestic gas and mechanical services contract across its housing stock, currently comprising approximately 5,650 gas-heated properties together with a smaller number of properties served by other heating fuels or technologies. The Authority also has responsibility for a number of communal and commercial heating systems, communal water tanks, and a specialist emergency gas network serving Regal Crescent, all of which fall within the scope of this Contract. This procurement provides the opportunity for the Authority to appoint a partner who can demonstrate a proven track record of delivering services of this nature, and who can bring genuine continuous improvement, resilience and resident focus to the Contract from mobilisation onward.

Lot Information

Lot 1

Renewal: The contract may be extending for one year at the sole discretion of the contract authority, in consultation with Sutton Housing Partnership and the contractor.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078cf5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099529-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45331100 - Central-heating installation work

45350000 - Mechanical installations

50712000 - Repair and maintenance services of mechanical building installations

71314310 - Heating engineering services for buildings

71333000 - Mechanical engineering services

Notice Value(s)

Tender Value
£12,000,000 £10M-£100M
Lots Value
£12,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
23 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Mar 2027 - 7 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Sutton
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUTTON
Postcode
SM1 1EA
Postcode Area
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI63 Merton, Kingston upon Thames and Sutton
Local Authority
Sutton
Electoral Ward
Sutton Central
Westminster Constituency
Sutton and Cheam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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