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The Spencer Academy Trusts Microsoft Licensing & Support Services

Spencer Academies Trust

This public procurement record has 1 release in its history.

Tender

26 Oct 2026 at 17:26

UK4 - Tender Notice
Summary of the contracting process

The Spencer Academies Trust is buying Microsoft licensing and support services to manage its Microsoft licensing estate. The work covers Microsoft 365 A3 and A5 licences, licence and subscription administration, renewals, compliance support, billing, reporting and licensing advice, together with ongoing support throughout the contract. Suppliers must price four alternatives: A3 or A5 licensing and support for either three or five years; the Trust will choose one option and award one contract. The service supports the Trust’s changing organisational requirements, including changes in pupil numbers, staffing and service needs. Delivery is across the United Kingdom, covering England, and the buyer is based in Nottingham.

The Trust invited suppliers to submit complete tenders through a single-stage competitive flexible procedure. Responses were to be emailed as PDFs using the supplied response template. Clarification requests were due by 09 November 2026 at 07:00, and tenders by 23 November 2026 at 13:00; an award decision was expected by 30 November 2026. The contract period runs from 1 January 2027 to 31 December 2031. The estimated value is £1,000,000 excluding VAT (£1,200,000 including VAT). There is one lot, with options to buy additional licences and subscriptions. All four licence and term price alternatives will be assessed, and the Trust may award any one. Price carries 80% of the score, service delivery 10%, social value 5% and added value 5%.

This requirement suits suppliers able to supply and administer Microsoft 365 A3 and A5 licences while providing continuing support across a sizeable academy trust. Relevant strengths include managing subscriptions and renewals, maintaining licensing compliance, handling billing and reporting, and advising on the Trust’s licensing needs. Suppliers should be able to support changes in licence demand as pupil numbers, staffing levels or service requirements change, and to sustain service across the contract period. Small and medium-sized businesses are expressly considered suitable. Tenderers needed to price both licence types against both three- and five-year service terms, giving the Trust alternatives to evaluate. The award places most weight on price, while service delivery, social value and added value together account for the remaining assessment.

How relevant is this notice?

Notice Information

Notice Title

The Spencer Academy Trusts Microsoft Licensing & Support Services

Notice Description

Spencer Academies Trust is seeking a suitably qualified supplier to provide Microsoft Licensing and Support Services. The contract will include the provision, management and support of the Trust's Microsoft licensing estate, including Microsoft 365 A3 and Microsoft 365 A5 licensing, licence administration, subscription management, renewal management, compliance support, billing, reporting and associated licensing advice. Tenderers are required to submit pricing for the following options: Microsoft 365 A3 Licensing and Support Services for a three (3) year term; Microsoft 365 A3 Licensing and Support Services for a five (5) year term; Microsoft 365 A5 Licensing and Support Services for a three (3) year term; Microsoft 365 A5 Licensing and Support Services for a five (5) year term. The Trust will evaluate all four pricing options and reserves the right to award any one option based on the outcome of the evaluation and the determination of the most advantageous tender. Only one contract will be awarded. The successful supplier shall provide all services necessary to support the ongoing management of the Trust's Microsoft licensing requirements throughout the contract term.

Lot Information

Lot 1

Options: The Trust reserves the right to purchase additional Microsoft licences and subscriptions during the contract term where required to meet changes in organisational requirements, pupil numbers, staffing levels or service needs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0790a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101261-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72268000 - Software supply services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Today
Submission Deadline
23 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2031 Over 5 years
Recurrence
2031-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Spencer Academies Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG9 6RZ
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Broxtowe
Electoral Ward
Toton & Chilwell Meadows
Westminster Constituency
Broxtowe

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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