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York College - Provision of EV Cars Salary Sacrifice Scheme

York College

This public procurement record has 1 release in its history.

Tender

02 Nov 2026 at 13:21

UK4 - Tender Notice
Summary of the contracting process

York College is seeking one supplier to provide a fully managed electric vehicle salary sacrifice scheme for eligible employees. The service is intended to give staff access to electric cars through a tax-efficient arrangement, support the College’s net-zero and sustainability commitments, and strengthen employee benefits, wellbeing, recruitment and retention. The supplier’s end-to-end service is to cover sourcing vehicles, supporting employees, administering payroll, providing risk protection, reporting and managing the contract. This is a services procurement covering passenger cars, vehicle fleet management and financial leasing. Delivery is in the United Kingdom. The College also wants the arrangement to reduce its administrative burden and financial risk, and to comply with HMRC requirements and employment legislation.

The College invited offers through an open procedure. The procurement has reached the tender stage. The deadline for questions was 20 November 2026 at 12:00, and the bid deadline was 27 November 2026 at 17:00. The contract is scheduled to run from 4 January 2027 to 3 January 2031, with an award decision due by 4 January 2027. The estimated value is £4,000,000 excluding VAT (£4,800,000 including VAT). There is one lot. Evaluation assigns 70% to technical quality and 30% to the schedule of prices. Electronic submission is allowed, and bids must be in English.

This requirement suits providers able to manage an employee electric-car salary sacrifice scheme from vehicle sourcing through payroll administration and ongoing contract management. Bidders will need to support employees using the scheme, provide risk protection and reporting, and operate an arrangement compliant with HMRC requirements and employment legislation. The buyer’s stated aims also make sustainability delivery, a straightforward employee experience and reliable administration relevant strengths. The buyer has identified the opportunity as suitable for small and medium-sized enterprises and for voluntary, community and social enterprises. The single-supplier model calls for a provider able to deliver the complete service across the United Kingdom, rather than a supplier offering only vehicles or one isolated administrative element.

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Notice Information

Notice Title

York College - Provision of EV Cars Salary Sacrifice Scheme

Notice Description

York College wishes to appoint a single supplier to deliver a fully managed Electric Vehicle (EV) Salary Sacrifice Scheme for eligible employees. The College's objectives are to: * Support net zero and sustainability commitments. * Enhance employee benefits, wellbeing, recruitment and retention. * Provide employees with access to electric vehicles through a tax-efficient arrangement. * Minimise administrative burden and financial risk to the College. * Ensure full compliance with HMRC requirements and employment legislation. The supplier shall provide a comprehensive end-to-end managed service covering vehicle sourcing, employee support, payroll administration, risk protection, reporting and contract management.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079598
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103732-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

66 - Financial and insurance services

CPV Codes

34110000 - Passenger cars

50111100 - Vehicle-fleet management services

66114000 - Financial leasing services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
27 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jan 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
York College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO23 2BB
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
Not specified
Local Authority
York
Electoral Ward
Dringhouses & Woodthorpe
Westminster Constituency
York Outer

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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