Tender

Occupational Lease including management and promotion of the William Aston Hall Building, Wrexham

GLYNDWR UNIVERSITY

This public procurement record has 1 release in its history.

Tender

26 Nov 2021 at 10:24

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

Glyndwr University, located in Wrexham, is conducting an open tender process for the "Occupational Lease including management and promotion of the William Aston Hall Building". This venue, renowned as Wrexham's largest theatre, hosts live performances and events, accommodating up to 1,200 visitors. The tender is currently in the Planning stage, with a submission deadline set for 16th December 2021. The objective is to find an experienced partner for a five-year contract that includes responsibilities for event sourcing and venue management, appealing to a broad range of service providers in the entertainment and event management industry.

This tender presents a significant opportunity for businesses specialising in arts and cultural event management, particularly those with established networks in the industry. Companies with expertise in venue promotion, event organisation, and those who can offer innovative programming are well-suited to compete for this contract. This partnership with the university not only aims to enhance the venue's offerings but also focuses on student engagement and community involvement, making it an attractive prospect for businesses seeking to expand their influence and reach within North East Wales.

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Notice Information

Notice Title

Occupational Lease including management and promotion of the William Aston Hall Building, Wrexham

Notice Description

The William Aston Hall is Wrexham's largest theatre and concert venue, ideal for hosting live music, comedy, theatre, dance and much more. Located in the University's main building on the Wrexham campus, the hall has raked seating in its main auditorium and balcony and is fully accessible with dedicated wheelchair spaces.As landlord of the venue, Wrexham Glyndwr University are now looking for a new tenant/partner to take over the occupational lease and operational management and promotion of the William Aston HallThe William Aston Hall has a capacity of 890 for a seated event or 1200 for a standing event. It also offers a bar facility and there are more than 1,000 free car parking spaces available. Typically, the venue hosts around 50- 60 shows per annum, with approximately 20,000 customers attending the venue each year (Pre pandemic).The University is seeking a suitable and experienced partner who can provide specialist services in event sourcing, promotion, and venue management. The duration of the contract is initially for a period of 5 years.ObjectivesTo bring artistic vision, innovation, and ambition to sustain and develop the William Aston Hall as a professional and community events venue for North East Wales.To offer a diverse and wide-ranging programme of entertainment that is inclusive and open to all.To provide different opportunities for students to get involved with, whether as a volunteer, work experience or paid employment.DeliverablesThe partner should have the ability to call on a bank of contacts and networks from across the industry to enhance and expand the events programme within the venue.The partner will work with the University to deliver a new and more modern programme that will help with the recruitment of students into the University and be an integral part of their social experience on campus.The partner will work with the University on ensuring that the branding of the venue and the programme of events supports the University's values and reputation.The partner will work with the University to provide work placement/volunteering opportunities for students and for them to benefit from the partners Industry knowledge.The partner will work with the University to agree an operating model that is operationally robust and financially sustainable.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116177.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:116177)The buyer considers that this contract is suitable for consortia bidding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-116177
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116177
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
S2W Notice - Website Invitation to Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

55120000 - Hotel meeting and conference services

79950000 - Exhibition, fair and congress organisation services

79952000 - Event services

79952100 - Cultural event organisation services

92320000 - Arts-facility operation services

92340000 - Dance and performance entertainment services

92621000 - Sports-event promotion services

92622000 - Sports-event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Nov 20214 years ago
Submission Deadline
16 Dec 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLYNDWR UNIVERSITY
Contact Name
Arwel Staples
Contact Email
Not specified
Contact Phone
+44 1978293188

Buyer Location

Locality
WREXHAM
Postcode
LL11 2AW
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
Not specified
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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