Award

IT System for Regulatory and Housing Services

CONWY COUNTY BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

23 Aug 2022 at 00:00

Tender

12 Apr 2022 at 00:00

Planning

13 Jan 2022 at 00:00

Summary of the contracting process

The Conwy County Borough Council has completed the procurement process for an integrated IT System for the Regulatory and Housing Service. The council awarded a contract to Idox Software Ltd following an open procedure. The system will cover various service areas such as Development Management, Public Protection, and Environmental Health. The contract is valued at £268,600 and was signed on August 22, 2022. The IT system is crucial for efficient service delivery and includes a variety of critical services for public welfare.

This procurement opportunity offers businesses in the IT services sector a chance to provide innovative solutions to a local government authority. Companies specializing in software development, IT services, and digital solutions are well-suited to compete for this contract. The nature of the project requires a vendor that can meet regulatory requirements, offer flexible solutions, and provide ongoing support. The contract duration is expected to be 5 years with options for extension, presenting a long-term opportunity for growth and collaboration.

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Notice Title

IT System for Regulatory and Housing Services

Notice Description

Conwy County Borough Council has now awarded a contract for an integrated IT System for the Regulatory and Housing Service. We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022.

Lot Information

Lot 1

Conwy County Borough Council has awarded a contract for an integrated IT System for the Regulatory and Housing Service, which comprises of the following service areas: -Development Management (TBC) -Building Control (TBC) -Public Protection -Environmental Health - which includes: -Food Safety and Standards -Health and Safety -Animal Welfare Licensing -Housing Enforcement -Pollution -Nuisances -Environmental Monitoring and Control -Trading Standards -Licensing -Land Charges -Housing Improvement -Homelessness -Community Safety (Anti-Social Behaviour) Regulatory and Housing Services provide a service to the public, consumers, traders, businesses, residents and the local authority. The service requires a modern, up-to-date system that allows them to work in a more efficient and flexible way through the use of modern and innovative means, enabling staff to manage and monitor all aspects of their daily tasks all in one place and to support mobile working. We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022. The new system must not only support legislative requirements but also allow flexibility to suit the diverse needs of the service and how these might change over time. It is a requirement to be able to tailor the system to meet the needs of Conwy County Borough Council which will inevitably change over time. We expect to manage and monitor all aspects of workloads easily and be able to report on the information we require in different formats, tailored to our desired audience through a variety of formal reports and dashboards. It is anticipated that the contract will be 5 years with an option to extend 1yr +1yr.

Renewal: Option to extend for 1yr + 1yr.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-117029
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117029
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

30196000 - Planning systems

48218000 - License management software package

72212170 - Compliance software development services

72212331 - Project management software development services

72212400 - Business transaction and personal business software development services

72212482 - Business intelligence software development services

72268000 - Software supply services

90714100 - Environmental information systems

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£268,600 £100K-£500K

Notice Dates

Publication Date
23 Aug 20223 years ago
Submission Deadline
20 May 2022Expired
Future Notice Date
4 Apr 2022Expired
Award Date
22 Aug 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CONWY COUNTY BOROUGH COUNCIL
Contact Name
Sarah Martin
Contact Email
procurement@conwy.gov.uk
Contact Phone
+44 1492574000

Buyer Location

Locality
CONWY
Postcode
LL32 8DU
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL13 Conwy and Denbighshire

Local Authority
Conwy
Electoral Ward
Conwy
Westminster Constituency
Bangor Aberconwy

Supplier Information

Number of Suppliers
1
Supplier Name

IDOX SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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