Planning

Baby Bundle Supply, Packing and Distribution

WELSH GOVERNMENT

This public procurement record has 1 release in its history.

Planning

02 Feb 2022 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Welsh Government is initiating a procurement process for the "Baby Bundle Supply, Packing and Distribution" contract as part of its initiative to provide expectant parents with a welcome gift comprising essential items for their newborns. Located in Cardiff, this planned procurement is in the goods sector, with a focus on sourcing, assembling, and delivering baby bundles. The tender is scheduled to commence distribution from February 2023, with a contract duration of two years and an option to extend for an additional year. The ability to process up to 35,000 bundles annually may provide a substantial market opportunity for providers. Interested parties should register their interest by 11 March 2022 and submit any inquiries by 4 March 2022, with responses to be published by 9 March 2022.

This procurement represents a significant opportunity for businesses in various sectors, including manufacturing, logistics, supply chain management, and customer service. Companies with capabilities in sourcing products that meet safety and accreditation standards, as well as those with established delivery and storage solutions, are particularly well-suited for this tender. Additionally, firms that demonstrate an ability to maintain environmentally friendly practices and provide bilingual customer support will be highly competitive. Engaging with this procurement can help businesses expand their footprint within the public sector and enhance their community engagement through meaningful contributions to new parents in Wales.

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Notice Information

Notice Title

Baby Bundle Supply, Packing and Distribution

Notice Description

The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, assembly, storage and delivery of Baby Bundles in Wales, the Contract Notice will be advertised separately to this PIN notice later in the year. Baby Bundles is a Welsh Government initiative to provide a free baby bundle to expectant parents as a 'welcome to the world' gift, comprising of a range of products for the child's first months. The purpose of this Prior Information Notice is to conduct a soft market testing exercise to determine the availability of organisations who are able to provide this package of services on behalf of the Welsh Government. The contract will have the potential for a requirement of up to 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change. The Welsh Government will be seeking to contract with a single organisation/consortium to provide (or sub-contract to provide) the following likely elements of the Baby Bundles initiative. (Please note this is early thinking and detailed specification of full requirements will be provided at the time of issuing the Contract Notice later in the year): 1. Co-ordination of the number of bundles from the online registrations in compliance with GDPR regulations. Order processing and acknowledgements. 2. Sourcing the contents for inclusion and the packaging for the bundles, and then assembling the bundles (As an example, a list of the type of items that may be required in the baby bundles, together with detailed product specifications that we would expect to be met is attached for information in the document titled 'Items for Inclusion in Baby Bundle'. Please note the items included in the example list are likely to change). Suppliers must be able to source all items and each item must meet the specified industry safety and EC standards and accreditations. Product testing. 3. Delivery - responsible for scheduling and confirming deliveries. The co-ordination of delivery in an environmentally friendly way. 4 Demonstrating existing, well developed supply chains, established freight and border arrangements. 5 Storage of all items and the bundles. 6 Ensuring they have the facility (or can sub-contract) to ensure items and/or packaging feature particular designs. 7 To determine how the bundle will be presented e.g. the outer packaging. It is desirable that the packaging be environmentally friendly. 8 Ensure that a bilingual customer contact point/helpline is made available and all enquiries, customer support, and/or cancellations of bundles are dealt with in the language of preference (English/Welsh). The contract is intended to be initially for 2 years, with an option to extend for one further year. We envisage the successful contractor will be ready for distribution of the baby bundles from February 2023.

Lot Information

Lot 1

The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, assembly, storage and delivery of Baby Bundles in Wales. Baby Bundles is a Welsh Government initiative to provide a free baby bundle to expectant parents as a 'welcome to the world' gift, comprising of a range of products for the child's first months. The purpose of this Prior Information Notice is to conduct a soft market testing exercise to determine the availability of organisations who are able to provide this package of services on behalf of the Welsh Government. The contract will have the potential for a requirement of up to 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change. The Welsh Government will be seeking to contract with a single organisation/consortium to provide (or sub-contract to provide) the following likely elements of the Baby Bundles initiative. (Please note this is early thinking and detailed specification of full requirements will be provided at the time of issuing the Contract Notice later this year): 1. Co-ordination of the number of bundles from the online registrations in compliance with GDPR regulations. Order processing and acknowledgements. 2. Sourcing the contents for inclusion and the packaging for the bundles, and then assembling the bundles (As an example, a list of the type of items that may be required in the baby bundles, together with detailed product specifications that we would expect to be met is attached for information in the document titled 'Items for Inclusion in Baby Bundle' (please note the items included in the example list are likely to change). Suppliers must be able to source all items and each item must meet the specified industry safety and EC standards and accreditations. Product testing 3. Delivery - responsible for scheduling and confirming deliveries. The co-ordination of delivery in an environmentally friendly way. 4 Demonstrating existing, well developed supply chains, established freight and border arrangements. 5 Storage of all items and the bundles. 6 Ensuring they have the facility (or can sub-contract) to ensure items and/or packaging feature particular designs. 7 To determine how the bundle will be presented e.g. the outer packaging. It is desirable that the packaging be environmentally friendly. 8 Ensure that a bilingual customer contact point/helpline is made available and all enquiries, customer support, and/or cancellations of bundles are dealt with in the language of preference (English/Welsh). The contract is intended to be initially for 2 years, with an option to extend for one further year. We envisage the successful contractor will be ready for distribution of the baby bundles from February 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-117632
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117632
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

33 - Medical equipments, pharmaceuticals and personal care products

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

18411000 - Baby clothing

33750000 - Baby care products

64121200 - Parcel delivery services

79342200 - Promotional services

79810000 - Printing services

79822500 - Graphic design services

79823000 - Printing and delivery services

79920000 - Packaging and related services

79921000 - Packaging services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Feb 20224 years ago
Submission Deadline
Not specified
Future Notice Date
6 May 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WELSH GOVERNMENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB387263
    Baby Bundle Supply, Packing and Distribution - The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, assembly, storage and delivery of Baby Bundles in Wales, the Contract Notice will be advertised separately to this PIN notice later in the year. Baby Bundles is a Welsh Government initiative to provide a free baby bundle to expectant parents as a 'welcome to the world' gift, comprising of a range of products for the child's first months. The purpose of this Prior Information Notice is to conduct a soft market testing exercise to determine the availability of organisations who are able to provide this package of services on behalf of the Welsh Government. The contract will have the potential for a requirement of up to 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change. The Welsh Government will be seeking to contract with a single organisation/consortium to provide (or sub-contract to provide) the following likely elements of the Baby Bundles initiative. (Please note this is early thinking and detailed specification of full requirements will be provided at the time of issuing the Contract Notice later in the year): 1. Co-ordination of the number of bundles from the online registrations in compliance with GDPR regulations. Order processing and acknowledgements. 2. Sourcing the contents for inclusion and the packaging for the bundles, and then assembling the bundles (As an example, a list of the type of items that may be required in the baby bundles, together with detailed product specifications that we would expect to be met is attached for information in the document titled 'Items for Inclusion in Baby Bundle'. Please note the items included in the example list are likely to change). Suppliers must be able to source all items and each item must meet the specified industry safety and EC standards and accreditations. Product testing. 3. Delivery - responsible for scheduling and confirming deliveries. The co-ordination of delivery in an environmentally friendly way. 4 Demonstrating existing, well developed supply chains, established freight and border arrangements. 5 Storage of all items and the bundles. 6 Ensuring they have the facility (or can sub-contract) to ensure items and/or packaging feature particular designs. 7 To determine how the bundle will be presented e.g. the outer packaging. It is desirable that the packaging be environmentally friendly. 8 Ensure that a bilingual customer contact point/helpline is made available and all enquiries, customer support, and/or cancellations of bundles are dealt with in the language of preference (English/Welsh). The contract is intended to be initially for 2 years, with an option to extend for one further year. We envisage the successful contractor will be ready for distribution of the baby bundles from February 2023.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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